BY ORDER OF THE SECRETARY OF THE AIR FORCE

BY ORDER OF THE

SECRETARY OF THE AIR FORCE

DEPARTMENT OF THE AIR FORCE

INSTRUCTION 64-117

19 MAY 2022

Acquisition

GOVERNMENT PURCHASE CARD

PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publication and forms are available for downloading or ordering on the e-

Publishing website at https://e-publishing.af.mil

RELEASABILITY: There are no releasability restrictions on this publication.

OPR: SAF/AQCA Certified by: SAF/AQC

(Major General Cameron G. Holt)

Supersedes: AFI 64-117, 22 June 2018 Pages: 96

This publication implements Air Force Policy Directive (AFPD) 64-1, The Contracting System.

This publication provides guidance and procedures for the management of the Government

Purchase Card (GPC) program. It implements and supplements sections of the Department of

Defense (DoD) Government Charge Card Guide for Establishing and Managing Purchase,

Travel, and Fuel Card Programs (June 3, 2020, revised). Refer to the Department of Defense

Government Charge Card Guide for Establishing and Managing Purchase, Travel, and Fuel Card

programshttps://www.acq.osd.mil/asda/dpc/ce/pc/docs/guidesdocs/DoD_Govt_Charge_Card_Gu

ide_06_03-20.pdf if information is not discussed in this Department of the Air Force Instruction

(DAFI); if this DAFI is in conflict with the DoD GPC Policy, the DoD GPC Policy should be

followed. This DAFI applies to all DAF GPC purchases utilizing appropriated funds. (Reference

AFMAN 64-118, Air Force Nonappropriated Fund (NAF) Government Purchase Card program

for purchases using Nonappropriated Funds or DAFMAN 52-107, Chapel Tithes and Offerings

Fund (CTOF) Management for purchases using CTOF.). This publication applies to Department

of the Air Force civilian employees and uniformed members of the United States Space Force, the

Regular Air Force, Air Force Reserve, and Non-DAF tenant organizations issued GPCs or

convenience checks through a DAF contracting activity. This instruction does not apply to the Air

National Guard. Reference the Department of the Army Government Purchase Card Operating

Procedures for Air National Guard GPC related matters. This instruction requires the collection

and/or maintenance of information protected by the Privacy Act of 1974 authorized by Department

of Defense Directive (DoDI) 5400.11, DoD Privacy and Civil Liberties Programs. The applicable

SORN(s) [number and title] is (are) available at: http://dpclo.defense.gov/Privacy/SORNs.aspx.

2  DAFI64-117  19 MAY 2022 
The  applicable  System  of  Record  Notice  Defense  Manpower  Data  Center  02  DoD,  Defense 
Enrollment  Eligibility  Reporting  Systems  (DEERS),  is  available  at: 
http://dpclo.defense.gov/Privacy/SORNs.aspx.  Ensure  all  records  created  as  a  result  of 
processes  prescribed  in  this  publication  adhere  to  AFI  33-322,  Records  Management  and 
Information  Governance  program,  and  disposed  in  accordance  with  the  Air  Force  Records 
Disposition Schedule, which is located in the Air Force Records Information Management System. 
Refer  recommended  changes  and  questions  about  this  publication  to  the  Office  of  Primary 
Responsibility (OPR) using the AF Form 847, Recommendation for Change of Publication; route 
AF  Forms  847  from  the  field  through  the  appropriate  functional  chain  of  command.  This 
publication may be supplemented at any level, but all Supplements must be routed to the OPR of 
this  publication  for coordination  prior  to  certification  and  approval.  The  authorities  to  waive 
wing/unit level requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) 
number following the compliance statement. See Department of the Air Force Instruction (DAFI) 
33-360, Publications and Forms Management, for a description of the authorities associated with 
the Tier numbers. Submit requests for waivers through the chain of command to the appropriate 
Tier  waiver  approval  authority,  or  alternately,  to  the  requestors  commander  for  non-tiered 
compliance items. Compliance with the attachments in this publication is mandatory. AF Form 
679, Air Force Publication Compliance Item Waiver Request/Approval may be used. The use of 
the name or mark of any specific manufacturer, commercial product, commodity, or service in this 
publication does not imply endorsement by the DAF. Compliance with Attachment 2 of this 
publication is mandatory. 
SUMMARY OF CHANGES 
This  document  has  been  substantially  revised  from  AFI  64-117,  Government  Purchase  Card 
Program  dated  22  June  2018  and  needs  to  be  completely  reviewed.  Major  changes  include  
incorporating  DoD  Defense  Pricing  &  Contract  (DPC)  eContracting  updates  as  related  to 
SmartPay
®
 3 (SP3) GSA Contract, Department of Defense SP3 Government-wide Commercial 
Purchase Card Oversight, and Reporting – SP3 Transition Memorandums #1 through #12 and 
inclusion of the United States Space Force (USSF). 
 
Chapter 1—PROGRAM OVERVIEW    8 
1.1.  Overview. .................................................................................................................   8 
1.2.  Purchase Card ..........................................................................................................   8 
1.3.  Purchase Card Uses. ................................................................................................   8 
1.4.  Information Process. ................................................................................................   8 
Chapter 2—ROLES AND RESPONSIBILITIES    10 
2.1.  Program Structure. ...................................................................................................   10 
Figure  2.1.  GPC Hierarchy. ........................................................................................................   10 
2.2.  Responsibilities. .......................................................................................................   10 
2.3.  The Card Issuing Bank (the bank) ...........................................................................   23 

DAFI64-117  19 MAY 2022  3 
Chapter 3—GOVERNMENT PURCHASE CARD SYSTEMS    24 
1.  MasterCard
®
 Insights on Demand (IOD) by Oversight. ..........................................   24 
2.  ECARS. ...................................................................................................................   24 
3.  Federal Procurement Data System - Next Generation. ............................................   24 
4.  The Card Issuing Bank’s Electronic Access System ...............................................   25 
5.  Defense Enterprise Accounting and Management System. .....................................   25 
6.  Integrated Accounts Payable System. ......................................................................   25 
Chapter 4—TRAINING    26 
1.  Mandatory Training. ................................................................................................   26 
Table  4.1.  DAF GPC Role Specific Training Requirements. ...................................................   27 
2.  Refresher Training ...................................................................................................   29 
3.  Optional Training. ....................................................................................................   29 
Chapter 5—FUNDING, PAYMENT AND REBATES    30 
1.  Financial Management Requirements. .....................................................................   30 
2.  AF Form 4009, Government Purchase Card Fund Cite Authorization. ...................   30 
3.  Funding. ...................................................................................................................   30 
4.  Reallocation. ............................................................................................................   31 
5.  Reconciliation Issues. ..............................................................................................   31 
6.  Financial Management Certification of the Bank Statement for Payment. .............   31 
7.  Defense Financial Accounting Services Processing. ...............................................   31 
8.  GPC Rebates/Credits. ..............................................................................................   32 
9.  13th Month Billing Cycle. .......................................................................................   33 
10.  Fiscal Year End Close-out Procedures ....................................................................   33 
Chapter 6—GOVERNMENT PURCHASE CARD PROCESSES    35 
1.  Accounts. .................................................................................................................   35 
2.  Termination or Closure of Accounts. .......................................................................   36 
3.  Data Access by Non-Program Officials. ..................................................................   36 
4.  Bank Secrecy and Patriot Acts .................................................................................   36 
5.  Records Management ..............................................................................................   37 
6.  Freedom of Information Act (FOIA) Requests. .......................................................   37 
Chapter 7—GOVERNMENT PURCHASE CARD USAGE    38 
1.  Authorized Use. .......................................................................................................   38 

DAFI64-117  19 MAY 2022 
2.  Continental United States (CONUS) Purchases for Overseas. ................................   41 
3.  Outside the Continental United States (OCONUS) Purchases. ...............................   41 
4.  Merchant Category Code. ........................................................................................   41 
5.  Order Management Log. ..........................................................................................   42 
6.  Pick Up (of items), Shipping, Delivery. ..................................................................   42 
7.  Receipt, Accountability and Disposal of Property. ..................................................   43 
8.  Tuition Assistance Program. ....................................................................................   44 
9.  Third-Party Payment Service (e.g., PayPal ..............................................................   44 
10.  Advance Conference Registration Fee. ....................................................................   45 
11.  Improper Purchases. .................................................................................................   45 
Figure  7.1.  Violation Category Decision Framework. ...............................................................   46 
12.  Purchases Requiring Additional Authorization or Documentation .........................   46 
13.  Disputes, Defective Items and Fraudulent Transactions. .........................................   51 
14.  Non-Disputable Charges. .........................................................................................   51 
Chapter 8—PROHIBITIONS FOR GPC AND CONVENIENCE CHECKS    53 
1.  Prohibited Purchases. ...............................................................................................   53 
2.  Aircraft fuel and oil. .................................................................................................   53 
3.  Appliances Acquired for Personal Use in a Work Environment. ............................   53 
4.  Bail and Bond Payments. .........................................................................................   53 
5.  Betting, Casino Gaming Chips, and Off-Track Betting. ..........................................   53 
6.  Cash Advances. ........................................................................................................   53 
7.  Cash Refunds. ..........................................................................................................   54 
8.  Checkout Fees. .........................................................................................................   54 
9.  Classified Requirements. .........................................................................................   54 
10.  Construction Services over $2,000 ..........................................................................   54 
11.  Purchases from Military or Civilian Government Employees. ................................   54 
12.  Court Costs, Alimony, and Child Support. ..............................................................   54 
13.  Dating and Escort Services ......................................................................................   54 
14.  Donations to or Payment of Expenses for Private Organizations or Membership 
Dues in Professional Organizations. ........................................................................   54 
15.  Entertainment Items. ................................................................................................   54 
16.  Equal Employment Opportunity (EEO) Settlements ...............................................   55 

DAFI64-117  19 MAY 2022  5 
17.  Equipment, Systems, and Services Using Covered Telecommunications 
Equipment or Services as a Substantial Component or Critical Technology. .........   55 
18.  Fines .........................................................................................................................   55 
19.  Food and Meals. .......................................................................................................   55 
20.  Foreign Currency .....................................................................................................   55 
21.  Gift Certificates and Gift Cards. ..............................................................................   55 
22.  Hardware, Software, and Services Developed or Provided by Kaspersky Lab. ......   55 
23.  Items/Services for the Personal Benefit of Government Employees. ......................   55 
24.  Long-Term Lease of Land and Buildings. ...............................................................   55 
25.  Personal use. ............................................................................................................   55 
26.  Preferred Use Memberships. ....................................................................................   55 
27.  Purchases Requiring Advance Payments. ................................................................   56 
28.  Recurring or Repeat Purchases ................................................................................   56 
29.  Salaries and Wages. .................................................................................................   56 
30.  Savings Bonds. .........................................................................................................   56 
31.  Services Acquisitions Greater than $2,500. .............................................................   56 
32.  Short Term Lease/Rental of Banquet Halls or Similar Facilities for Non-Mission 
Related Events .........................................................................................................   56 
33.  Split Purchases. ........................................................................................................   56 
34.  Taxes. .......................................................................................................................   57 
35.  Telecommunication Systems. ..................................................................................   57 
36.  Travel Advances, Claims, or Expenses. ...................................................................   57 
37.  Vehicle-Related Expenses. ......................................................................................   57 
38.  Video Surveillance Cameras. ...................................................................................   57 
39.  Weapons, Ammunition, and Explosives. .................................................................   57 
40.  Use of Merchant Category Code 000 .......................................................................   57 
Chapter 9—CONVENIENCE CHECK ACCOUNTS    58 
1.  Convenience Check Accounts. ................................................................................   58 
2.  Unauthorized Use. ...................................................................................................   59 
3.  Funding. ...................................................................................................................   60 
Chapter 10—GOVERNMENT PURCHASE CARD USE FOR EMERGENCY 
ACQUISITIONS    61 
1.  Emergency Acquisition Flexibility (EAF). ..............................................................   61 

DAFI64-117  19 MAY 2022 
2.  Emergency Thresholds. ...........................................................................................   61 
Table  10.1.  Table10.1. GPC MPT Values for Contingency Contracting ...................................   61 
3.  Responsibilities ........................................................................................................   62 
4.  Deviations and Risks. ..............................................................................................   65 
5.  Reconciling Transactions in an Emergency Environment. ......................................   65 
Chapter 11—PURCHASES ABOVE THE MICRO-PURCHASE THRESHOLD    66 
1.  Purchases Above the MPT. ......................................................................................   66 
2.  Contract Payment Method. ......................................................................................   66 
3.  Guidance on Program Setup for Contract Ordering Officials. .................................   66 
4.  Pre-Transaction. .......................................................................................................   67 
5.  Post-Transaction. .....................................................................................................   68 
6.  Program setup for GPC as method of Contract Payments. ......................................   68 
Chapter 12—OVERSIGHT    69 
1.  GPC Oversight Requirements. .................................................................................   69 
2.  Monthly Reviews .....................................................................................................   69 
3.  Semi-Annual Reviews .............................................................................................   70 
4.  CPM (Level 2) Program Management Review (PMR) ...........................................   71 
5.  Purchase Card Oversight Module (PCOM). ............................................................   72 
Chapter 13—CORRECTIVE ACTIONS    73 
1.  Corrective Actions of Violations. ............................................................................   73 
2.  Discovery. ................................................................................................................   73 
3.  Major Violations. .....................................................................................................   73 
4.  Disputing and Resolving Fraudulent and Erroneous Transactions. .........................   74 
5.  Corrective Actions. ..................................................................................................   74 
6.  Pecuniary Liability. ..................................................................................................   75 
7.  Disciplinary Actions. ...............................................................................................   75 
8.  Clearance Revocation. .............................................................................................   76 
9.  Criminal Prosecution ...............................................................................................   76 
Chapter 14—REPORTS    77 
1.  Reports in General ...................................................................................................   77 
2.  ECARS vs FPDS-NG Comparison Report. .............................................................   77 
3.  The Bank Reports. ...................................................................................................   77 

DAFI64-117  19 MAY 2022  7 
Attachment 1—GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION    78 
Attachment 2—COMMERCIAL PURCHASE CARD (GPC) ROLES AND GPC 
CARDHOLDER SPECIAL DESIGNATION AUTHORITY TYPES    83 
Attachment 3—DETERMINATION OF FAIR AND REASONABLE PRICING    93 
Attachment 4—COMMERCIAL PURCHASE CARD (GPC) ROLE SPECIFIC 
TRAINING REQUIREMENTS    94 
Attachment 5—GOVERNMENT PURCHASE CARD (GPC) MICRO-PURCHASE 
THRESHOLD (MPT)    96 
 

8 DAFI64-117 19 MAY 2022

Chapter 1

PROGRAM OVERVIEW

1.1. Overview. The Government Purchase Card (GPC) program provides DAF and supported

organizations a simplified, streamlined method of purchasing and paying for supplies, services,

construction projects, and making contract payments. The program complies with Federal, DoD,

and DAF statutory and regulatory guidance, as well as the terms and conditions specified in the

most current General Services Administration (GSA) SmartPay

Master Contract. Contracting

authority flows from the Deputy Assistant Secretary (Contracting), Assistant Secretary

(Acquisition) (SAF/AQC) to the Head of Contracting Activity (HCA). The HCA may re-delegate

contracting authority to local procurement offices. The Chief of Contracting within those

procurement offices may re-delegate their contracting authority to purchase cardholders (CH) and

convenience check account holders through the Delegation of Contracting Authority Letter

produced in the Joint Appointment Module (JAM) within Procurement Integrated Enterprise

Environment (PIEE) https://piee.eb.mil/xhtml/unauth/home/login.xhtml. CHs must

countersign to acknowledge this responsibility. (T-0) Failure to observe the prohibitions and

mandatory provisions in paragraphs 8, 13.1 and 13.6 of this publication by military members is a

violation of Article 92 of the Uniform Code of Military Justice (UCMJ).

1.2. Purchase Card Benefits. The GPC program provides commercial purchase and payment

services that replaces the paper-based, time-consuming purchase order process. The program,

streamlines the acquisition of tactical requirements, and reduces procurement lead time and

procurement office workload. The DAF has received permission from the Office of the Secretary

of Defense (OSD) to utilize the pay and confirm process to maximize potential rebates. This

process means payments must be certified within five (5) calendar days of receipt of supplies or

services. Utilization of pay and confirm provides transaction cost savings, a reduction in interest

payment, and allows for the DAF to receive rebates.

1.3. Purchase Card Uses. As stated in Federal Acquisition Regulation (FAR) 13.301,

Government-wide commercial purchase card, the purchase card is authorized for use for: (1)

micro-purchases (as defined in the (FAR 2.101; (2) placing task or delivery orders (if authorized

in the basic contract, ordering agreement, or blanket purchase agreement); or making payments,

when the contractor agrees to accept payment by the card. When using the GPC as a method of

payment, CHs must follow FAR 32.1108, Payment by government-wide commercial purchase

card. (T-0) Appropriated fund GPCs cannot purchase against non-appropriated funds contracts.

1.4. Information Process. CHs should direct all questions to their approving official (AO) as

structured in the program hierarchy detailed at figure 2.1 under paragraph 2.1. If the AO cannot

resolve the issue, the AO should direct the issue to their agency/organization program coordinator

(A/OPC) (Level 4). If the A/OPC (Level 4) cannot resolve an issue, the A/OPC (Level 4) should

elevate the issue to their oversight agency/organization program coordinator (OA/OPC) (Level 3),

and onto the component program manager (CPM) (Level 2) for guidance as necessary. Key policy,

guidance, and GSA SmartPay

contractual information is accessible at Defense Pricing and

Contracting website located at https://www.acq.osd.mil/asda/dpc/ce/pc/docs-guides.html and at

the GSA SmartPay

website located at https://smartpay.gsa.gov/.

DAFI64-117 19 MAY 2022 9

1.4.1. The authorities to waive wing/delta/garrison/unit level requirements in this publication

are identified with a Tier (“T-0, T-1, T-2, T-3”) number following the compliance statement.

See DAFI 33-360, Publications and Forms Management, for a description of the authorities

associated with the Tier numbers.

1.4.2. All waivers, exceptions, and deviations shall be in writing and routed to the appropriate

level outlined below. Requests to waive, take exception to, or deviate from the rules,

regulations or processes and procedures will be reviewed on a case-by-case basis. Submit

requests for waivers through the appropriate Tier waiver approval authority.

1.4.3. Copies of all approved waivers must be forwarded to the Department of the Air Force

GPC CPM (Level 2) within 5 business days of approval. (T-0) The CPM (Level 2) will retain

copies of all approved waiver packages. In times of emergencies, approval to waive DAFI

requirements may be obtained through either email or telephone call from the CPM (Level 2)

with a follow up waiver request letter from the requesting commander. The letter must detail

the reasons for the request and what harm would happen if the waiver was not granted. (T-0)

10 DAFI64-117 19 MAY 2022

Chapter 2

ROLES AND RESPONSIBILITIES

2.1. Program Structure. The GPC program is founded on a six-tiered hierarchal reporting chain

of command system identified in figure 2.1 below. The formal names associated with specific

roles within this hierarchy are often used interchangeably with the corresponding level of authority

within the hierarchy. For instance, A/OPC may be referred to as Level 4, and the CPM often called

the Level 2.

Figure 2.1. GPC Hierarchy.

2.2. Responsibilities. All program personnel shall complete all GPC specific training and upload

it to JAM prior to being appointed any responsibilities within the GPC program. (T-0) All

appointments are made in the JAM that is mandated for use by GPC program participants to

initiate, review, approve, store, and terminate GPC appointment and delegation letters (e.g., CH

Delegation of Authority/Appointment Letters). Components are not required to issue or retain

paper copies of appointments issued using JAM. In addition, all GPC appointed personnel shall

maintain currency to continue to hold GPC positions. (T-0) Government contractor employees

shall not be appointed as A/OPC (Level 4), AOs, or CHs; nor perform independent receipt of goods

and services. (T-0) They may, however, be granted READ ONLY access to the card issuing bank’s

Electronic Access System. All program personnel must protect the information derived from use

of the GPC. (T-0)

DAFI64-117 19 MAY 2022 11

2.2.1. The Office of the Secretary of Defense, Defense Pricing and Contracting (OSD/DPC)

(Level 1) (known as the Purchase Card Program Office) interprets and tailors federal statutory

and regulatory laws and guidance for Department of Defense (DoD) usage; develops business

rules common to all DoD corporate card programs (purchase, travel, air, fleet, and fuel), and

codifies them in the DoD Government Charge Card Guide for Establishing and Managing

Purchase, Travel, and Fuel Card programs. Refer to the Purchase Card Program Office website

https://www.acq.osd.mil/asda/dpc/ce/pc/docs/guidesdocs/DoD_Govt_Charge_Card_Guide_0

6_03-20.pdf.

2.2.2. The GPC CPM (Level 2) for the Department of the Air Force is appointed by SAF/AQC.

CPM (Level 2) performs oversight of the GPC program for the DAF. (T-0) The CPM (Level

2) duties include:

2.2.2.1. Serve as the liaison between DAF organizations, the Government Purchase Card

Program Office, the card issuing bank, GSA’s Office of Credit Card Management and other

federal agencies. Participate in the mandatory meetings and events including attending and

representing the DAF on panel discussions and training events (e.g., GSA SmartPay

Training Forum). Communicate DoD and DAF instruction or guidance updates, data

mining results or audit findings, procedure changes, and other information to the OA/OPC

(Level 3).

2.2.2.2. Maintain and update all GPC guidance as required, i.e., DAFI 64-117, Express

Contract Action Reporting System (ECARS) use guide. (T-0) Review and retain DAFI 64-

117 waivers, exceptions and deviations. Maintain the currency of, and provide the field

access to, all GPC related forms, publications, and guidance (as prescribed in DAFI 33-

360, Publications and Forms Management). (T-0)

2.2.2.3. Review and submit monthly and semi-annual reports as required in accordance

with Department of Defense SP3 Government-wide Commercial Purchase Card Policies,

procedures and Tools – SP3 Transition Memorandum #6 dated April 18, 2019 and

Memorandum #12 dated July 16, 2020. (T-0) Seek out trends and best practices to improve

the program. Implement innovative means of increasing rebates and lowering

administrative costs and merchant prices.

2.2.2.4. Manage enterprise data mining processes in accordance with Department of

Defense SP3 Government-wide Commercial Purchase Card Policies, procedures and Tools

– SP3 Transition Memorandum #6 shall use the Enterprise Data Mining (DM) Tool,

MasterCard’s

Insights on Demand (IOD), to document DM Case review results for all

system generated and management added cases and suspend purchasing (e.g., reduce the

managing account spending limit to $1) under account(s) with open DM cases, or Monthly

A/OPC or Semi-Annual Head of Activity Reviews that are not completed within 55 days

of the end of the billing cycle(s) under review. (T-0)

2.2.2.5. Monitor ECARS data. Export files from the ECARS and compare data against the

Federal Procurement Data System-Next Generation (FPDS-NG) data for missing files.

Send missing reports with information to the field for corrective action as needed. Update

contract period of performance as required; provide support for proper and timely reporting

of the ECARS transactional data. (T-0)

12 DAFI64-117 19 MAY 2022

2.2.2.6. Maintain OA/OPC (Level 3) point of contact rosters; and ensure OA/OPC (Level

3) training records and appointments are in JAM. (T-0)

2.2.3. OA/OPC (Level 3). The HCA or delegated contracting authority shall appoint one (1)

primary and one (1) alternate OA/OPC (Level 3) in JAM. Additionally, the Air Force

Installation Contracting Center (AFICC) and supporting directors will provide sufficient

primary and alternate OA/OPC (Level 3) to manage their GPC program. The OA/OPC (Level

3) is responsible for the implementation and administration of the AFICC Operating Location

(OL)/Major Command (MAJCOM)/Field Command (FLDCOM), Direct Reporting Unit GPC

program. (T-0) Headquarters Space Operations Command and Space Systems Command will

continue to receive OA/OPC (Level 3) support from AFICC.

2.2.3.1. The OA/OPC (Level 3) serves as the liaison between SAF/AQC and the A/OPC

(Level 4), the point of contact for all AFICC OL/MAJCOM/FLDCOM/DRU level

inspections, and participates in mandatory meetings and events. They communicate DoD,

DAF and AFICC/MAJCOM/FLDCOM/DRU guidance, findings, procedure changes, and

other information to the A/OPC (Level 4).

2.2.3.2. The OA/OPC (Level 3) reviews and submits monthly and semi-annual reports as

required in accordance with Department of Defense SP3 Government-wide Commercial

Purchase Card Policies, procedures and Tools – SP3 Transition Memorandum #6.

Additionally, the OA/OPC (Level 3) assists the CPM (Level 2) program manager with

implementing innovative means of increasing rebates and lowering administrative costs

and merchant prices as well as seek out trends and best practices to improve the program.

(T-0)

2.2.3.3. Manage enterprise data mining processes in accordance with Department of

Defense SP3 Government-wide Commercial Purchase Card Policies, procedures and Tools

– SP3 Transition Memorandum #6 utilizing the Enterprise Data Mining (DM) Tool,

MasterCard’s

Insights on Demand (IOD), to document DM Case review results for all

system generated and management added cases. This includes suspending purchasing (e.g.,

reduce the managing account spending limit to $1) under account(s) with open DM cases,

or Monthly A/OPC or Semi-Annual Head of Activity Reviews that are not completed

within 55 days of the end of the billing cycle(s) under review. (T-0)

2.2.3.4. Manage ECARS data. Update contract period of performance as required. Review

and address, as necessary, information gleaned from the ECARS vs FPDS-NG report

provided by the CPM (Level 2). Assist the field with operational use of the ECARS System

to include proper and timely reporting of the ECARS transactional data. (T-0)

2.2.3.5. The OA/OPC (Level 3) reviews, at least quarterly, the listing of uncashed rebate

checks as applicable.

2.2.3.6. Maintain an A/OPC (Level 4) point of contact roster ensures appointment and

training certificates are updated in JAM.

2.2.4. A/OPC (Level 4). The A/OPC (Level 4) is the specific installation/organization program

coordinator under each AFICC OL, MAJCOM, FLDCOM, or DRU. The contracting

commander, or equivalent, shall appoint a primary and alternate A/OPC (Level 4) in

accordance with Department of Defense SP3 Government-wide Commercial Purchase Card

Policies, procedures and Tools – SP3 Transition Memorandum #6 within JAM. (T-0) The

DAFI64-117 19 MAY 2022 13

authority to appoint primary and alternate A/OPC personnel may only be delegated to the

deputy in the absence of the commander. Primary and Alternate A/OPC (Level 4) shall be an

1102 contracting series civil servant, 6C0X1 enlisted contract specialist, 64PX officer contract

specialist, or foreign national equivalent (for Outside the Continental United States

(OCONUS) installations). (T-0) A/OPC (Level 4) is responsible for program implementation,

administration, training, and monitoring at the installation/organization level. The A/OPC

(Level 4) is also required to process information requests as it relates to the GPC program in

accordance with DoDM 5400.07_AFMAN 33-302, Freedom of Information Act, 27 April

2018. (T-0)

2.2.4.1. The A/OPC (Level 4) serves as the liaison between the OA/OPC (Level 3), and

the installation/organization GPC personnel. They also serve as the liaison between the

financial and contracting communities as it applies to the certification of funds and

payment of bank statements. A/OPC (Level 4) are also the installation or organization point

of contact for bank related matters. They provide business advice to all CHs, check writers,

AOs, small business specialist, the contracting commander, or equivalent, and the

installation or organization commander. Additionally, A/OPC (Level 4) participate in any

mandatory meetings, and communicate DoD, DAF, and MAJCOM/FLDCOM, DRU

guidance, findings, procedure changes, and other information as necessary to installation

or organization personnel and assist the OA/OPC (Level 3) with increasing rebates and

lowing administrative/merchant costs.

2.2.4.2. The A/OPC (Level 4) shall ensure GPC program personnel are properly

appointed, trained, maintain currency in training and capable of performing their respective

duties. A/OPC (Level 4) personnel with authority to delegate procurement authority to CH

or convenience check account holders shall be appointed via a Delegation of Authority

Letter that clearly states their authority to further delegate procurement authority. (T-0)

The A/OPC (Level 4) shall establish and maintain a file for each AO and CH utilizing the

program directed filing system/database and retain in accordance with retention rules. (T-

0) The A/OPC (Level 4) shall temporarily suspend (reduce credit limit to $1) any managing

account or CH account that fails to maintain currency (30 calendar days after billing cycle

end date). If any account is 120 days delinquent, the A/OPC (Level 4) will suspend the

entire organization (all managing accounts (MACs) within the effected organization) and

terminate the delinquent account. The contracting commander, or equivalent, has the

authority to waive the 30 day suspension to avoid mission impacts; however, a Corrective

Action Plan shall be submitted by the AO’s organizational commander to and approved by

the contracting commander or equivalent to preclude recurrence. (T-1) Ensure military and

civilian out-processing checklists include a mandatory A/OPC (Level 4) sign off for AOs

and CHs. (T-0)

2.2.4.3. The A/OPC (Level 4) shall accomplish duties and responsibilities in accordance

with Department of Defense SP3 Government-wide Commercial Purchase Card Policies,

Procedures and Tools – SP3 Transition Memorandum #6. A/OPC (Level 4):

2.2.4.3.1. Must use IOD to document Daily DM Case Reviews (includes AO DM Case

Questionnaires and A/OPC DM Case Questionnaires), Monthly A/OPC Reviews

(includes Monthly A/OPC Check List and Monthly A/OPC Review Report) and Semi-

Annual Head of Activity Reviews (includes Semi-Annual Head of Activity Review

Report). (T-0)

14 DAFI64-117 19 MAY 2022

2.2.4.3.2. Must use IOD to review and approve/disapprove all AO completed DM case

reviews, and document any finding, determination, and corrective action taken by

completing the A/OPC DM Case Questionnaire. Failure to timely complete required

reviews will result in account suspensions. (T-0)

2.2.4.3.3. Are required to initiate and complete reviews and close cases for each

finding and disciplinary category determination they independently identify (i.e., not

flagged by IOD) during their review processes. (T-0)

2.2.4.4. The roles and responsibilities of the A/OPC (Level 4) are to:

2.2.4.4.1. Manage and ensure the integrity of the card program.

2.2.4.4.2. Complete initial and refresher training in accordance with DoD and DAF

requirements. Complete the issuing bank’s training to ensure A/OPC (Level 4) are

familiar with all GPC related terminologies and the issuing bank’s electronic access

system (EAS).

2.2.4.4.3. Work with local Finance Office to minimize the payment of interest and

penalties, and avoid suspension of accounts for past delinquencies.

2.2.4.4.4. Ensure appropriate training (including refresher training) is established,

maintained, and tracked, and ensure that the required training has been completed

before issuing cards.

2.2.4.4.5. Prepare reports on the program.

2.2.4.4.6. Ensure the proper oversight and management controls are in place and

working.

2.2.4.4.7. Oversee or perform account maintenance.

2.2.4.4.8. Provide guidance/procedural advice to CH and charge card officials.

2.2.4.4.9. Serve as the issuing bank’s point of contact.

2.2.4.4.10. Conduct compliance reviews.

2.2.4.4.11. Assist in dispute resolution.

2.2.4.4.12. Process card applications.

2.2.4.4.13. Maintain the required span of control in accordance with DoD and

Component guidance.

2.2.4.4.14. Close accounts using the issuing bank (or, where appropriate, the DoD)

automated tool.

2.2.4.4.15. Ensure financial controls are established in account profiles in coordination

with applicable Financial/Resource Managers.

2.2.4.4.16. Assist CHs and AOs with account management and reconciliation.

2.2.4.4.17. Monitor transactions during the cycle in order to take timely action against

questionable charges, using available automated tools.

2.2.4.4.18. Analyze accounts and specific CH activity.

DAFI64-117 19 MAY 2022 15

2.2.4.4.19. Report program activity to appropriate levels of management.

2.2.4.4.20. Where required, attend training conferences as well as any other relevant

meetings pertaining to the program.

2.2.4.4.21. Perform special processing as required.

2.2.4.4.22. Ensure respective A/OPC (Level 4) contact information is kept up to date.

2.2.4.4.23. Administer and record any waiver requests to MCC blocks. Note: CH

account limitations should reflect the normal usage by that CH rather than defaulting

to the maximum available.

2.2.4.4.24. Ensure necessary appointments and delegations are issued and retained.

2.2.4.5. The A/OPC (Level 4) shall accomplish the following monthly:

2.2.4.5.1. Recommend, to the organization commander, suspension of any accounts

which have not been used within six (6) months, recommend suspension at 300 days

and closure of any accounts which have not been used within 365 days. Exception: any

accounts that have a documented need to remain active, e.g., contingency accounts,

mortuary.

2.2.4.5.2. Coordinate with Financial Service Officers to ensure timely certification and

payment.

2.2.4.5.3. Identify and monitor terminated accounts with outstanding credits until

refunded to the government. (T-0)

2.2.4.5.4. Address program deficiencies and discrepancies identified in the IOD

Finding and Determinations Report. (T-0)

2.2.4.5.5. Ensure the proper disposition of rebate checks in accordance with

paragraph 5.8. (T-0)

2.2.4.6. The A/OPC (Level 4) should brief the local contracting commander, or equivalent,

on a monthly basis but no less than quarterly to ensure the internal controls for the GPC

program continue to be used efficiently, economically, and effectively to help manage and

reduce fraud, misuse, and abuse. The briefing may include:

2.2.4.6.1. A summary of violations to include payment delinquencies that exceed 30

calendar days, unauthorized purchases, split purchases, fraud, misuse, abuse, purchases

exceeding authorized limits, span of control ratios/functions and violations, non-use of

mandatory sources, convenience check violations, and purchases over the MPT that

were not properly competed and what corrective action should be taken;

2.2.4.6.2. FPDS-NG & ECARS comparison report;

2.2.4.6.3. Any tailored items necessary for situational awareness.

2.2.5. AO (Level 5). Each requiring activity commander, or equivalent is responsible for

nominating a primary and alternate AO. (T-1) Appointment of AO personnel shall be

accomplished by the contracting commander, or equivalent (delegable to A/OPC (Level 4)).

(T-0) The following categories of personnel may be appointed AOs: government civilian

employees, members of the armed forces, and foreign nationals at OCONUS locations (both

16 DAFI64-117 19 MAY 2022

direct and indirect hires) subject to operational control and day to day management and

supervision by US civilian and military personnel. The AO administers the program for the

requiring activity and provides assistance and oversight of CH and managing account

activities.

2.2.5.1. AOs are designated under the pay and confirm process. The authority to act as an

AO shall be in accordance with the following references: Department of Defense (DoD)

Government Charge Card Guidebook for Establishing and Managing Purchase, Travel, and

Fuel Card Programs; Office of Management and Budget (OMB) Circular A-123; Federal

Acquisition Regulation (FAR); Defense Federal Acquisition Regulation Supplement

(DFARS); DoD 7000.14-R - Department of Defense Financial Management Regulation

(DoD FMR) Volume 10, Chapter 23: 'Purchase Card Payments'; and Title 31 of the United

States Code. (T-0) AO is responsible for approving the spending of public funds and held

to a high standard of responsibility and accountability. AO roles and responsibilities are as

follows:

2.2.5.1.1. Review and approve all purchases, CH statements, and reconciling where

the CH fails to do so in a timely manner. Report questionable card transactions to the

A/OPC (Level 4) and/or appropriate authorities for investigation.

2.2.5.1.2. Ensure all CH transactions are legal, proper, mission essential, and correct.

2.2.5.1.3. Ensure monthly billing account accuracy. Maintain documentation

supporting certification in accordance with the record retention guidance reconciling

the CH account, and payment of the applicable invoice.

2.2.5.1.4. Complete initial and refresher training in accordance with DoD

requirements.

2.2.5.1.5. Conduct informal compliance reviews.

2.2.5.2. AOs act as a liaison between the requiring activity’s commander and the A/OPC

(Level 4) (e.g., reinstatement requests, corrective action plans). They serve as the point of

contact for GPC compliance in accordance with Department of Defense SP3 Government-

wide Commercial Purchase Card Policies, Procedures and Tools – SP3 Transition

Memorandum #6. AOs should complete reviews throughout the billing cycle (rather than

waiting until the end of the month) to promote timely resolution (e.g., transaction dispute,

CH retraining). AOs should complete reviews within five (5) days of the billing cycle end

date; must complete reviews within 30 calendar days of the billing cycle end date. (T-0)

Note: Any case the A/OPC (Level 4) refers back to the AO for additional review may

require action through day 55.

2.2.5.3. Establish/recommend CH and managing account dollar limits to the A/OPC

(Level 4) based on historical use. The AO shall ensure spending limits are set to the

minimum amount necessary to meet mission requirements and established limits are not

exceeded. (T-0)

2.2.5.4. The AO shall verify appropriate and sufficient funds are available prior to CH

purchases. Approve/disapprove all purchases by the CH to ensure all transactions are for

valid, official government requirements. Rotate sources when possible unless sourcing is

DAFI64-117 19 MAY 2022 17

guided by policy or contract ordering guide/instrument. Ensure CHs are not splitting

requirements to avoid exceeding the micro-purchase threshold (MPT).

2.2.5.5. Maintain a purchase log, to include supporting documentation, to track funds

expenditures via US Bank’s Electronic Access System, and the current Enterprise Data

Mining tool as identified in accordance with Department of Defense SP3 Government-

wide Commercial Purchase Card Policies, Procedures, and Tools – SP3 Transition

Memorandum #6. Register for electronic data notifications within the bank Electronic

Access System for automated e-mail alerts. Electronic data notifications will notify the

A/OPC (Level 4) of time sensitive tasks and assist with monitoring issues within the GPC

program. Ensure convenience check data is maintained; and IRS Form 1099 MISC,

Miscellaneous Income, for the merchant has been completed (to include identification of

the tax ID or social security number of the merchant) and reported. Refer

to:http://comptroller.defense.gov/Portals/45/documents/fmr/current/10/10_23.pdf

2.2.5.6. If the CH is unable, the AO shall reconcile the card statement on behalf of the CH

within three (3) business days after the billing cycle closes. (T-0) The AO shall review and

approve the managing account statement of accounts within five (5) business days after the

billing cycle closes. Managing accounts not reconciled and approved by the AO within 30

days after the end of the billing cycle shall be suspended by the A/OPC (Level 4). (T-0)

Validate proper receipt, acceptance, and inspection of all items for payment certification

(e.g., sign or initial each of the CHs transaction receipts legibly). Flag and track any

transactions for items not yet received; ensure sales taxes are not paid, and document the

file accordingly. Validating CH account documentation upon statement reconciliation is

appropriate for certification and payment. Upon discovery of suspected unauthorized

purchases (e.g., purchases that would indicate non-compliance, fraud, misuse and/or

abuse), immediately notify the requiring activity commander, or equivalent, and the

A/OPC (Level 4). (T-0)

2.2.5.7. Ensure end of fiscal year purchases that do not clear the bank’s Electronic Access

System before 30 September of fiscal year are reported to the Financial Management office

and are clearly identified/logged in IOD.

2.2.5.8. Notify A/OPC (Level 4) of credits applied to terminated accounts (monitor credits

until refunded to the government), personnel changes occur or extended leave of absence

or deployment, and lost or stolen cards. If a CH finds a lost or stolen GPC, the AO will

ensure the card is destroyed.

2.2.5.9. The AO is an accountable official and is subject to personal financial liability

(including reimbursing the government for unauthorized or erroneous purchases through

salary offsets) and/or appropriate adverse personnel action (including removal or other

punishment) if they violate applicable GPC use and control regulations, are negligent,

engage in GPC misuse, abuse, or fraud (10 U.S.C. 2784). For individuals subject to the

UCMJ, GPC misuse is punishable under Article 92, UCMJ, 10 USC §892.

2.2.6. CH (Level 6). The requiring activity commander, or equivalent is responsible for

nominating their organizations’ CH (Level 6), and appointed by the contracting commander,

or equivalent (delegable to A/OPC (Level 4)), via JAM as having procurement authority at a

designated threshold: MPT, above the MPT, or up to the simplified acquisition threshold

18 DAFI64-117 19 MAY 2022

(SAT). (T-0) CHs are legal agents using the charge card to buy supplies and services in support

of official government business. This can be a non-acquisition person or an acquisition person.

2.2.6.1. The CH holds the primary responsibility for the card’s proper use. See

Attachment 2 for JAM GPC Role Descriptions & paragraph 7.12 GPC Cardholder Special

Designation Authority Types. For organizations with an established command support staff

may assign the primary CH within the command support staff. If an organization does not

have an established command support staff, then the primary CH duty will be assigned as

the organization commander, or equivalent, directs. Organizations that have a mission of

size and scope that exceeds a single CH and requires alternate CHs, those duties will be

treated as an additional duty and may require additional CHs outside the command support

staff. The following categories of personnel may be appointed CHs: government civilian

employees, members of the armed forces, and foreign nationals at OCONUS locations

(both direct and indirect hires) subject to operational control and day-to-day management

and supervision by US civilian and military personnel.

2.2.6.2. CH authority is limited to purchases utilizing the GPC up to the threshold

indicated on their delegation of authority in JAM. CHs must countersign their delegation

of authority to acknowledge they have reviewed, understand, and concur with their GPC

program responsibilities. (T-0) CHs do not have the authority to sign any agreements with

terms and conditions. (T-0) The GPC shall only be used by the named individual on the

card to pay for authorized, official US Government purchases. (T-0)

2.2.6.3. It is the CH’s responsibility to safeguard and secure the GPC and account number

at all times. If a CH is requested to participate in any type of illegal or unethical business

arrangement, the CH should immediately report this to the A/OPC (Level 4). A CH who

makes unauthorized purchases, allows others to use their assigned card or card number, or

carelessly uses the GPC has committed a major violation and may be held liable to the

government for the total dollar amount of the unauthorized purchase. The CH may also be

subject to disciplinary action.

2.2.6.4. If the CH will be unable to perform their reconciliation duties, they must notify

the AO and provide information necessary for the AO to act on the CH’s behalf. (T-0) In

addition, the CH must notify AOs and out-process with the A/OPC (Level 4) at least 60

days prior to permanent change of duty station move, separation, retirement, or absence of

position. (T-0)

2.2.6.5. The CH shall:

2.2.6.5.1. Proper and adequate funding is available prior to any purchase by

coordinating with AO. More than one (1) violation of this requirement may result in

permanent termination of appointment. (T-1)

2.2.6.5.2. Screen all requirements for their availability from the mandatory

government sources of supply as prescribed by FAR Part 8, Required Sources of

Supplies and Services (also see AFICC Strategic Sourcing Launch Pad which can be

found at: https://usaf.dps.mil/sites/aficc/afcc/AFICC/KA/AFLaunch/. (T-0)

2.2.6.5.3. Procure only authorized supplies or services and obtain any required specific

approvals outlined in paragraph 7.12 before purchasing.

DAFI64-117 19 MAY 2022 19

2.2.6.5.4. Ensure sources are rotated.

2.2.6.5.5. Log transactions at the time of purchase, or within three (3) business days of

the transaction appearing in Access Online (AXOL).

2.2.6.5.6. Reconcile posted transactions within three (3) business days.

2.2.6.5.7. Review and reconcile the monthly purchase card statement within three (3)

business days of each cycle-end date.

2.2.6.5.8. Ensure that all charges are proper and accurate or have documented actions

taken to correct the inaccurate charge.

2.2.6.5.9. Ensure that the transaction does not include sales tax. The CH should make

every effort to obtain a credit for any tax costs from the merchant. (However, in some

states, ordering agencies may be responsible for paying certain state tax fees.). If a

credit is not obtained, the CH should seek restitution via the guidance provided by the

GSA SmartPay

Tax Exemption website located at: https://smartpay.gsa.gov. The CH

should document the file accordingly, however CHs shall not load any documents with

a marking of “FOUO”, Controlled Unclassified Information (CUI) or higher to AXOL.

Supporting documentation with these markings shall be available off-line for purposes

of account inspections and audits.

2.2.6.5.10. Upload the appropriate supporting documentation, (e.g., sales slips,

documentation of receipt and acceptance, purchase log, approved purchase requests,

additional approvals/waivers (if applicable), quotes, documentation required by

Section§ 889 of the 2019 National Defense Authorization Act (NDAA)

representations, etc.) on US Bank’s Electronic Access System for the AO in a timely

manner. If any of the documents are in foreign language, the CH shall add a statement

with the details of the purchases in English. (T-0)

2.2.6.5.11. Notify their AO and the card issuing bank immediately of any lost or stolen

card, or suspected fraudulent activity. If the CH finds the original GPC after reporting

it lost or stolen, the CH shall relinquish the card to the AO for destruction. (T-0)

2.2.6.6. Protect the integrity of the procurement process by ensuring a proper separation

of function. At a minimum, a two-way separation of functions for all purchase card

transactions is defined as one (1) person making the purchase with the purchase card, and

a separate person receiving, inspecting, and accepting the purchase. (T-0)

2.2.6.7. Requirements that exceed the MPT (see Chapter 11) must be purchased against

appropriated funded, pre-priced contractual agreement such as a Federal Supply Schedules,

Indefinite Delivery/Indefinite Quantity, or Blanket Purchase Agreement unless otherwise

stated in this DAFI. CHs must follow the agreements ordering guide procedures regarding

competition or Fair Opportunity. Unless stated otherwise in the ordering guide, CHs must

review prices of at least three (3) contracted sources to select the best value for their

requirement. If fewer than three (3) sources are available, the CH must justify the lack of

competition in writing to their supporting contracting office for a Contracting Officer’s

determination of fair and reasonable pricing prior to purchase and maintain the

determination in the purchase file. A Sample Determination of Fair and Reasonable Pricing

is available in Chapter 11. (T-0)

20 DAFI64-117 19 MAY 2022

2.2.6.8. Maintain a purchase log in the bank’s Electronic Access System that documents

all transactions. (T-0) At a minimum, the purchase log must include the following fields:

a) date the item/service was ordered; b) name of the requestor; c) description of the

item(s)/service(s). (If the purchases are valued less than $75, they may be entered at the

summary level, e.g., office supplies); d) merchant’s name; e) number of items purchased;

f) unit price; g) total dollar value of the transaction; h) name of the recipient of the

item/service; i) date received. (T-0)

2.2.6.9. Verify and document receipt/acceptance of goods or services, and properly mark

those items which are individually valued at $5,000 or more or considered pilferable or

sensitive as prescribed by the rules governing purchases requiring Item Unique

Identification. (T-0)

2.2.6.10. Protect the government’s rights by disputing transactions when receipt and

acceptance of goods or services cannot be verified. The CH has 90 calendar days from the

date the transaction has been processed/posted to the account to dispute it. Ensure fiscal

year end purchases that do not clear in the bank’s Electronic Access System before 30

September of the ending fiscal year are reported to the AO and are tracked.

2.2.6.11. Ensure pay and confirm procedures are followed. The CH shall reconcile each

transaction and approve their statements at the end of each cycle in anticipation the supplies

will be received. If there are billing errors or questionable transactions, the CH must dispute

the transaction; however, reconciliation and statement approval are still required and shall

not be delayed. Resolve any invalid transactions with the merchant. Confirm with the

merchant the items ordered are in transit and track the transactions that have not been

received by the current billing statement. If the billing errors or questionable transactions

are not resolved, or supplies are not received by the next billing statement, the CH will

dispute the item within 90 calendar days of the transaction posting date. (T-0) If there are

damaged items, confirm with the merchant they will replace, modify, or repair any

damaged item within the next billing cycle. If the merchant fails to replace, modify, or

repair the damage by the allotted time, then follow the disputes procedures.

2.2.6.12. Ensure convenience check writer follows procedures in paragraph 9.1 ensuring

data is maintained for DFAS to provide Internal Revenue Service (IRS) Form 1099 MISC,

(Miscellaneous Income) for each merchant (to include identification of the tax ID or social

security number of the merchant) and reported. (T-0)

2.2.6.13. CHs should register for electronic data notifications within the bank’s Electronic

Access System for automated e-mail alerts to act on time-sensitive CH tasks (e.g., bank

payments, unusual purchases reviews, dormant accounts).

2.2.6.14. Authorized CHs shall enter all purchases over the MPT up to $25,000 into the

ECARS for A/OPC (Level 4) approval in accordance with local guidance (e.g., prior to

purchase). (T-0) A manual ECARS is required when the system is down and must be

accomplished in the system when the system returns to operational status but no later than

30 days after the purchase date. (T-1) CHs must have specific delegated authority to make

purchases over the MPT (See Chapter 11).

2.2.6.15. Notify the AO of the following: credits applied to terminated accounts (monitor

credits until refunded to the government); when personnel changes occur or there is an

DAFI64-117 19 MAY 2022 21

extended leave of absence or deployment; when cards are lost or stolen cards (If a CH finds

a lost or stolen GPC, the AO will ensure the card is destroyed).

2.2.7. Installation level program management responsibility rests with the installation

commander, or equivalent; and they shall have overall responsibility for the GPC program for

their installation. They are ultimately responsible for establishing and complying with

mandated internal controls, which ensure the appropriate management, operation, and

oversight of the local GPC program. The commander, or equivalent, is responsible for a

command climate that prevents requiring activities and personnel from exercising undue

influence over the actions of CHs.

2.2.7.1. The contracting commander, or equivalent, shall develop internal management

controls to operate, manage, provide oversight, and maintain the integrity of the local GPC

program. At a minimum, ensure adequate checks and balances are in place to manage local

programs, ensure CHs are not subjected to undue influence over their actions by A/OPC

(Level 4), AOs, or others within the command/organization. (T-0) Additionally,

organizations are responsible for ensuring completion of the monthly A/OPC and Semi-

Annual Head of Activity Review processes and DM case closure in accordance with

Department of Defense SmartPay

3 Government-wide Commercial Purchase Card

Oversight and Reporting – SP3 Transition Memorandum #12. This includes enforcement

of mandatory purchasing suspension for accounts with incomplete Monthly A/OPC or

Semi-Annual Head of Activity Reviews or open DM cases for the period under review. On

a case-by-case exception basis, CPM’s (Level 2) are authorized to lift purchasing

suspensions for mission critical purchases with open DM cases or incomplete reviews; this

authority may not be delegated below the CPM (Level 2).

2.2.7.2. The contracting commander, or equivalent, must ensure separation of duties. (T-

0) Ensure the roles and responsibilities of the individuals within the GPC program are not

in conflict. Individuals designated as A/OPC (Level 4) shall not be simultaneously

designated as AOs or CHs and individuals designated as AOs shall not be a CH on the

same managing account. (T-0) No individual shall serve as a CH or AO with the

responsibility of certification on the same funds. (T-0) Certifying Officers are defined as

individuals responsible for certifying payment vouchers are correct and proper for

payment.

2.2.7.3. Span of control shall be managed in accordance with the Government Charge Card

Guide for Establishing and Managing Purchase, Travel, and Fuel Card programs as follows

(T-0) Primary A/OPC (Level 4) shall not be responsible for more than 250 GPC accounts

(250:1 CH and managing accounts combined). Additional A/OPC (Level 4) shall be

appointed whenever the combined number of CH and managing account accounts exceed

the 250:1 ratio. A/OPC (Level 4) can be alternates for each other's 250 accounts, but above

500 accounts, additional A/OPC (Level 4) shall be added to ensure proper oversight of the

GPC program. A/OPC (Level 4) must have the resources to accomplish program oversight.

In addition, the number of CH accounts assigned to a primary AO shall not be more than

seven (7:1). A CH may not be assigned more than three (3) CH accounts. Additional AOs

shall be assigned by the organization whenever the number of CH accounts exceed the 7:1

ratio. The A/OPC (Level 4) should routinely evaluate the effectiveness of each AO’s ability

to review, approve, and reconcile transactions by considering the number of transactions

made by each CH under the AO’s purview. (T-0) The CPM (Level 2) has authority to

22 DAFI64-117 19 MAY 2022

approve deviation from the ratios listed in this paragraph on a case-by-case basis for

specific agency locations provided the organization can establish sufficient local oversight

and compensating controls are in place. (T-1)

2.2.7.4. The contracting commander, or equivalent, in coordination with the small

business specialist, or equivalent, shall ensure all small business regulatory and statutory

requirements are met, and that policies and procedures (i.e., local set-aside programs)

support maximum participation of small business are developed. (T-0)

2.2.7.5. The contracting commander, or equivalent, may tailor the Delegation of

Contracting Authority Letter to appoint CHs as necessary; however, the letter shall reflect

all appropriate limits. (T-0) Do not unnecessarily appoint CHs; appoint only to meet

mission requirements. OCONUS GPC personnel may be granted authority to make single

purchases up to the threshold identified in Attachment 1, Table A1.1, GPC Micro-

Purchases, per transaction in accordance with Defense Federal Acquisition Regulation

Supplement (DFARS) 213.301(2). The restrictions to personnel designated as CHs also

apply to convenience check writers. The contracting commander, or equivalent, should not

issue multiple cards to one (1) CH without documented justification from the CH’s

commander, as multiple lines of accounting can be allocated to one (1) card/account

through Financial Management’s reallocation process. (T-0)

2.2.7.6. The contracting commander, or equivalent, shall provide program management

reviews with the installation commander, or equivalent, on a semi-annual bases. (T-0)

2.2.8. The financial management office will nominate and appoint financial management

personnel on a DD Form 577, Appointment/Termination Record, to serve as certifying officers

under the DAF pay and confirm process. Financial management is responsible for training and

advising CHs and AOs on financial issues and the appropriate use of funds. They provide

certified funding documents for each account and certify bank statements for payment within

five (5) calendar days of receipt. They serve as the liaison between the installation and Defense

Financial and Accounting Service (DFAS) (the paying office). These Certifying Officers have

pecuniary liability for payments they certify.

2.2.8.1. The financial management Level 2 shall maintain and provide a current list of

MAJCOM/FLDCOM level Financial Service Officers to the GPC CPM (Level 2) for

funding/payment issues.

2.2.8.2. The financial management Level 2 shall monitor reports and collaborate with

finance personnel to ensure untimely certification of statements do not cause payment

delinquencies.

2.2.8.3. Financial management shall alert A/OPC (Level 4) within 3 business days of

notification or discovery of any potential or pending issues that can affect timely payment.

2.2.8.4. Financial management will assist the A/OPC (Level 4) in developing/providing

initial CH and AO training. (T-0)

DAFI64-117 19 MAY 2022 23

2.3. The Card Issuing Bank (the bank) . The bank establishes CH and managing accounts for

use with the GPC program. The bank will provide dedicated customer service support, identified

in the current overarching contract and task order, to both domestic and international CHs. The

bank, at a minimum, will issue cards, billing statements, payment services, training in the

utilization of the bank electronic access tools, assist with declined authorization inquires, lost or

stolen cards and transaction disputes. The bank may also coordinate requests for CH account

inquiries, reconciliation assistance services, and provide account information when required.

2.3.1. The bank will mail the GPC to the CH or designated distribution point within 24 hours

of receipt of the electronic request, or notification of a lost or stolen card. For international

card replacement, the bank will send the card within 24 to 48 hours, depending on the

country/region; delivery times will vary. The bank will also manage convenience check

reorders if unavailable through the bank’s Electronic Access System. The A/OPC (Level 4)

must inform the bank if the CH needs an expedited card delivered.

2.3.2. The bank will monitor mutual account performance goals/objectives and provide

standard and ad hoc reports either through queries of its Electronic Access System or actual

report submissions.

24 DAFI64-117 19 MAY 2022

Chapter 3

GOVERNMENT PURCHASE CARD SYSTEMS

3.1. MasterCard

Insights on Demand (IOD) by Oversight. IOD is an artificial intelligence

DM platform that automatically analyzes DoD’s GPC data to identify high-risk transactions. IOD

enables the Department to fulfill the 10 USC §2784 (as modified by Public Law (Pub. L.) 112-

194, Government Charge Card Abuse Prevention Act of 2012) requirement to “use effective

systems, techniques, and technologies to prevent or identify improper purchases.” It also facilitates

transaction reviews and enables documentation of any findings identified and corrective actions

taken. (T-0)

3.2. ECARS. The ECARS is a secure web-based application that shall be used to document all

GPC purchases above the MPT and below $25,000. Exception: contract payments. This system

consolidates purchase data by contract number for each location for the Federal Procurement Data

System - Next Generation reporting. If authorized to purchase above the MPT, the CH is

responsible for ensuring all CH ECARS requests are reviewed and approved by the AO prior to

submission to the A/OPC (Level 4). (T-0) The CH will create and submit the ECARS

Approval/Data Form in accordance with local procedures (e.g., prior to purchase), but no later than

the last day of the month in which the purchase was made. The ECARS User’s Guide is available

through the ECARS website Help tab and in the AF Contracting Central/GPC website. (T-0)

3.2.1. FPDS-NG & ECARS Comparison Reports assist in ascertaining if any data has not been

reported correctly (e.g., mismatched records). These are sent the first and third week of the

month from the CPM (Level 2) and can be accessed by GPC personnel through the ECARS

website by clicking on “View;” then “Express Contract Action Reporting System & FPDS

Report” and selecting their organization. A/OPC (Level 4) and OA/OPC (Level 3) program

coordinators will correct mismatched records within five (5) business days of report issuance,

but no later than 30 days after the purchase date. (T-0)

3.2.2. The ECARS Enhancement/Capability Change Requests are accessed via the ECARS

Capability Request Form through the requestor’s GPC hierarchy chain, to the DAF CPM

(Level 2).

3.3. Federal Procurement Data System - Next Generation. FPDS-NG is a web based

government central repository for collecting, developing, and disseminating procurement data to

Congress, the Executive Branch and private sector. The federal government uses the reported data

to measure and assess the impact of federal procurement on the nation’s economy, the extent to

which awards are made to businesses in the various socio-economic categories, the impact of full

and open competition on the acquisition process and other procurement policy purposes. FPDS-

NG contains data that the federal government uses to create recurring and special reports to the

President, Congress, the Government Accountability Office, federal agencies and the general

public (FAR 4.606, Reporting Data). Contracting office personnel shall manually enter the

ECARS data into FPDS-NG on a monthly basis. (T-0) After the creation of the initial FPDS CAR

per contract per FY, CAR updates are required monthly if additional purchases are made from that

contract vehicle. FPDS-NG access, training, and instruction manuals are available on the fpds.gov

website.

DAFI64-117 19 MAY 2022 25

3.4. The Card Issuing Bank’s Electronic Access System is a web-based data management and

reporting tool. GPC personnel have access to account and transactional data, and execute banking

activities related to GPC usage (e.g., initiate disputes, reallocate funds, and approve and reconcile

transactions). The order management log and all data generated or processed in the bank’s

Electronic Access System is maintained by the bank in accordance with FAR 4.805, Storage,

handling, and contract files. The Electronic Access System provides Electronic Data Notifications

(automated e-mail alerts) which remind program personnel to act on time-sensitive CH and

managing account tasks days before the deadlines (e.g., bank payments, unusual purchases

reviews, dormant accounts) Local contracting activities can determine which electronic data

notifications will be optional or mandatory for CHs, AOs, A/OPC (Level 4), and Financial Service

Officer responsible for GPC funds certification and payments.

3.5. Defense Enterprise Accounting and Management System. Defense Enterprise

Accounting and Management System is a major automated information system that uses

commercial off-the-shelf enterprise resource planning software to provide accounting and

management services. Defense Enterprise Accounting and Management System interfaces with

approximately 40 other systems that provide travel, payroll, disbursing, transportation, logistics,

acquisition, and accounting support. Financial management utilizes Defense Enterprise

Accounting and Management System for processing GPC funding and reconciliation to improve

financial management visibility.

3.6. Integrated Accounts Payable System. Integrated Accounts Payable System is a DFAS

automated system. It supports the payment of commercial vendors and provides support for

standard Electronic Data Interchange transactions, thus allowing full support for DoD and

electronic commerce initiatives. Integrated Accounts Payable System is applicable to units still

operating in legacy accounting systems until Defense Enterprise Accounting and Management

System is completely fielded.

26 DAFI64-117 19 MAY 2022

Chapter 4

TRAINING

4.1. Mandatory Training. Mandatory training is divided into initial online training and formal

training. Prior to assuming their duties, program personnel shall complete the GPC training

appropriate to their position. (T-0) GPC personnel must complete the training identified in

Attachment 4, Table 4.1, DAF GPC Role Specific Training Requirements, per DPC Training and

Communication webpage. The training requirements for CHs and AOs trained at a previous duty

station may be abbreviated or waived, in writing, as determined by the A/OPC (Level 4). All

CH/AO initial and refresher training certificates should be stored and maintained electronically in

PIEE JAM. (T-1)

4.1.1. All prospective GPC personnel shall take the online training as prescribed on the DPC

Training and Communication webpage located at

https://www.acq.osd.mil/asda/dpc/ce/pc/training.html. (T-0)

DAFI64-117 19 MAY 2022 27

Table 4.1. DAF GPC Role Specific Training Requirements.

Training

Roles

Frequency

CLG 0010 – DoD Government-wide

Commercial Purchase Card

Overview (T-0)

- CPM

- OA/OPC

- A/OPC

- AO

- Certifying Officer

- CH

- Convenience Check Writer

Every 2 years

CLG 003 – Overview of Acquisition

Ethics (or Agency Provided Annual

Ethics Training). (T-1)

- OA/OPC

- A/OPC

- AO

- CH

- Convenience Check Writer

Annually

Micro-Purchases and Section 508

Requirements (T-1)

- A/OPC

- AO

- CH

- Convenience Check Writer

Initial

CLM 023 - AbilityOne Contracting

(T-1)

- A/OPC

- AO

- CH

- Convenience Check Writer

Initial

CLC 046 - DoD Sustainable

Procurement Program (Green

Procurement) (T-1)

- A/OPC

- AO

- CH

- Convenience Check Writer

Initial

CON 237 – Simplified Acquisition

Procedures (T-1)

- AO with $25,000

transaction limit

- CH with $25,000

transaction limit

Initial

CLG 006 Certifying Officer

Legislation Training for Purchase

Card Payment (T-0)

- CPM

- Certifying Officer

- CPM (Initial)

- Certifying Officer

(Annual)

US Bank Access Online Training

(Role Specific) (T-1)

- A/OPC

- AO

- CH

Initial

*May occur after account

establishment but must be

completed prior to

performance of duties

IOD-ABO - IOD Case Management

Course for A/BOs (T-0)

- AO

Initial

*May occur after account

establishment but must be

completed prior to

performance of duties

IOD-A/OPC_CPM - IOD Case

Management, Completing Monthly

Checklist, and Performing Oversight

Functions (T-0)

- CPM

- A/OPC

- AO

Initial

*May occur after account

establishment but must be

completed prior to

performance of duties

28 DAFI64-117 19 MAY 2022

4.1.2. Formal training shall be provided by the A/OPC (Level 4) in coordination with the

appropriate subject matter experts for all new CH/AO personnel prior to using the purchase

card. The A/OPC (Level 4) shall establish the length and content of formal training, but at a

minimum include:

4.1.2.1. Prohibition against splitting requirements. (T-0)

4.1.2.2. Mandatory Sources. (e.g., FAR Part 8, Small Business Administration, Mandatory

Use Policies). (T-0)

4.1.2.3. Use of warranties and extended service agreements. The purchase of warranties

are allowed; however, extended service agreements that require the agreement to terms and

conditions and are prohibited. (T-0)

4.1.2.4. Use of existing contracts and agreements. (T-0)

4.1.2.5. Competition, best value and price reasonableness, and equitable distribution of

purchases among suppliers (rotating sources). (T-0)

4.1.2.6. Account reconciliation and approval; and an overview of the program IT systems.

(T-0)

4.1.2.7. Declared contingency procedures for GPC. (T-0)

4.1.2.8. Financial management should assist the A/OPC (Level 4) to develop training

and/or train on funding document maintenance, Anti-Deficiency Act and the certification

and payment process. (T-0)

4.1.2.9. Small business specialist should assist the A/OPC (Level 4) to develop training

and/or provide training on FAR Part 19, Small Business Programs and achieving small

business goals.

4.1.2.10. Hazardous Materials Management Process Team should assist the A/OPC (Level

4) to develop training and train on the procedures, approvals, and requirements for

procurement, maintenance, and disposal of hazardous materials. (T-0)

4.1.2.11. Civil Engineering (CE) Operations flight should assist the A/OPC (Level 4) to

develop training and train on procedures, approvals, and requirements to include AF Form

332 processing for construction purchases.

4.1.2.12. Logistics Readiness Squadron (LRS) should assist the A/OPC (Level 4) to

develop training and/or train on the purchase of non-medical equipment items, Item Unique

Identification markings, government furnished property, allowances standards, and placing

equipment/accountable items on an organizational account after receipt. In addition, they

will provide training on transportation requirements (e.g., GPC vs GSA Fleet Card, GSA

vehicle leases, and all other transportation requirements).

4.1.2.13. GSA SmartPay

Training. https://training.smartpay.gsa.gov/ which may be

tailored to topics pertinent to the installations’ needs. (T-0)

4.1.2.14. Insight on Demand Case Management Course for AO. (T-0)

4.1.3. A/OPC (Level 4) shall provide training on the following topics to AOs and non-

warranted GPC CHs that request authority to make purchases above the MPT.

DAFI64-117 19 MAY 2022 29

4.1.3.1. A/OPC (Level 4) will provide training on the relevant GPC topics from Defense

Acquisition University (DAU) Simplified Acquisition Procedures (SAP), Contracting

(CON) 237. In accordance with the DoD GPC course requirements, CON 237 is mandatory

for AO and CHs with $25,000 transaction limit. (T-0)

4.1.3.2. ECARS. (T-0)

4.1.3.3. Item Unique Identification Requirements – Items valued at $5,000 or above, or

items considered highly pilferable. (T-0)

4.1.3.4. Processing contract payments. (T-0)

4.2. Refresher Training . GPC personnel shall take online refresher training as necessary for

their respective positions located on the DPC website. A/OPC (Level 4) will retain copies of initial

and refresher training certificates in the CH/AO personnel files.

4.3. Optional Training.

4.3.1. DAU’s Web-based “Contracting for the Rest of Us,” CLC 011. This training is

mandatory for non-warranted CHs who hold contingency GPC accounts as described in

Chapter 10. (T-0)

4.3.2. GSA “Guidance for Government Charge Card Usage in Emergency Situations” on

GSA’s SmartPay

website.

30 DAFI64-117 19 MAY 2022

Chapter 5

FUNDING, PAYMENT AND REBATES

5.1. Financial Management Requirements. The Department of Defense (DoD) Financial

Management Regulation (FMR) provides overall financial management policy governing all

financial transactions within the DAF including purchase card transactions located at

http://comptroller.defense.gov/FMR.aspx. Department of Defense SP3 Government-wide

Commercial Purchase Card Policies, Procedures and Tools – SP3 Transition Memorandum #6

requires certifying officers be designated. (T-0)

5.2. AF Form 4009, Government Purchase Card Fund Cite Authorization. The AF Form 4009

is used to designate the accounting classification (also known as the line of accounting) for GPC

funding. Financial management, through the organization Resource Advisor, should bulk fund

according to funding distribution schedule, to the maximum extent practical, all purchase card

accounts. AF Form 4009s are usually issued quarterly; however, additional funding may be needed

to cover expenditures. Contingency Contracting accounts may be established in support of

contingencies or emergencies with a minimum of $1.

5.2.1. Limit fund cites to the funds supporting the operation of the organization to which the

funding document is issued. Funding documents may not be issued that would result in a cross

disbursement or coded as “for other” in the system. Cross disbursement is when a disbursing

offices is required to make a payment for an accounting office that reports to a DFAS center

other than the center to which the disbursing office reports or when a non DoD agency makes

a payment charged to a DoD account. Organizations will ensure only one (1) line of

Accounting (LOA) and only one (1) line item is used on AF Form 4009s created in the Defense

Enterprise Accounting and Management System. Funds certifiers will validate the LOA on the

AF Form 4009, as well as the LOA populated in U.S. Bank AXOL and reject AF Form 4009

requests that cite multiple LOAs and/or multiple line items.

5.2.2. The single LOA listed on the AF Form 4009 should be the predominate LOA utilized

for GPC purchases and match the default accounting code LOA for both the master account

and CH(s) in AXOL. Organizations will use the reallocation function within AXOL rather than

citing multiple LOAs on AF Form 4009 requests.

5.3. Funding. In coordination with the AO, the organization resource advisor establishes the

funding limit on the AF Form 4009, which is then certified by financial management. Financial

management will update the AXOL yearly velocity limit with the cumulative amount on the

certified AF Form 4009. Sufficient funds, an amount equal to or greater than the amount of the

purchase, must be certified prior to making a purchase. (T-0) In all instances, the AO shall obtain

a certified funding document before the card can be used by the CH. Use of the purchase card

without sufficient funds violates the Anti-Deficiency Act (Public Law 97-258, 96 Stat. 923); and

a Contracting Officer must ratify the purchase. (T-0) Financial management must notify the

A/OPC (Level 4) of any account that lacks sufficient funds to cover purchases; the organization’s

commander, or equivalent, will be notified, and the A/OPC (Level 4) must suspend the account,

at a minimum, for 30 calendar days. (T-0)

DAFI64-117 19 MAY 2022 31

5.4. Reallocation. Financial management is required to provide reallocation capability to CHs

when necessary, per the DoD FMR, Volume 10, Chapter 23. (T-0) Reallocation allows the CH to

choose which LOA is appropriate for a particular purchase, within the same fund, and precludes

the CH from having multiple cards as multiple cards increase bank fees. Each alternate LOA may

be titled for the purpose (e.g., training, printing). See SAF/FMFC GPC reallocation guidance for

additional reallocation information and procedures.

5.5. Reconciliation Issues. In the event there are issues with any products or services, CHs shall

try resolving problems directly with the merchant. If problems cannot be resolved with the

merchant, the CH must dispute the item on their statement of accounts via the bank’s Electronic

Access System. Disputes must be filed within 90 calendar days of the posting date of the

transaction; however, payment certification must be accomplished immediately under the pay and

confirm process.

5.6. Financial Management Certification of the Bank Statement for Payment. OSD

authorized the DAF to utilize the pay and confirm process to capitalize on rebates. Upon receipt

of the bank statement, financial management will process the statement for payment within five

(5) calendar days of receipt, even prior to receipt of goods or services, regardless if there is a

dispute concerning said items. (T-0)

5.6.1. If the managing account LOA is not shown in the default accounting code line on the

bank statement, financial management will annotate the appropriate funding document number

and LOA for each account on the bank statement and certify the statement for payment on a

pay and confirm basis. Financial management will contact the A/OPC (Level 4) to update the

AOs account setup information if managing account numbers are missing. (T-0)

5.6.2. CHs and AOs will verify the statements and resolve any irregularities with the merchant

to the maximum extent possible. If the dispute cannot be resolved with the merchant, the CH

will submit a dispute to the bank (See paragraph 7.13, Disputes).

5.6.3. The financial management Level 2 shall monitor reports and collaborate with Finance

personnel to ensure payment delinquencies are not caused by the untimely certification of

statements.

5.7. Defense Financial Accounting Services Processing. The DFAS site supporting the activity

for accounting and merchant payments is responsible for receipt and processing of all certified

bank statements. The statements are generated by the bank on the first business day following the

close of the monthly cycle. The DAF active component cycle close date is the 19th of each month

or the last business day prior to the 19th if the 19th falls on a holiday or weekend. The cycle close

date for the Air National Guard (Army) is the 23rd or the last business day prior to the 23rd if the

23rd falls on a holiday or weekend.

32 DAFI64-117 19 MAY 2022

5.8. GPC Rebates/Credits.

5.8.1. The bank provides quarterly rebates in the form of credits to the managing accounts,

based on volume of sales and prompt payments. Rebates are electronically returned to the

managing accounts and appear in the form of a credit on the billing statement and automatically

deducted from the outstanding balance. If a credit is not possible, then a rebate check made out

to the U.S. Treasury will be issued to the A/OPC (Level 4). The rebate check will be mailed

the following quarter after the rebate was posted to the managing account. A check made out

the US Treasury shall be surrendered by financial management to the US Treasury with a DD

Form 1131, Cash Collection Voucher, within ten (10) business days of receipt. (T-0)

5.8.2. Each A/OPC (Level 4) shall deliver all reimbursement checks to their financial

management within five (5) calendar days of receipt; and is responsible for maintaining

documentation of the reimbursement process to include the DD Form 1131, Cash Collection

Voucher. (T-0) The A/OPC (Level 4) and financial management personnel must ensure

appropriate redistribution per the itemized breakout listing of amounts associated with each

LOA. Rebates/credits may be credited to the organization’s bottom line and does not

necessarily warrant adjusting the AF Form 4009. The CH, AO, and Resource Advisor shall

have a process to ensure adequate controls are in place to track credits and rebates. Questions

related to reimbursements in the form of a rebate or credit should be directed to financial

management.

5.8.3. CH should take advantage of manufacturer/retailer rebates offered only when it is

economically justified and advantageous to the DoD. If manufacturer/retailer rebates are not a

credit on the billing, then they shall be made payable or endorsed to the United States Treasury.

(T-0) All rebates shall be in the form of checks, and not cash, and forwarded to financial

management within five (5) calendar days of receipt. (T-0) Rebates in the form of

cash/gifts/prepaid cards are prohibited. Rebates will be processed as an appropriation refund

to the applicable funding document.

5.8.4. Reimbursements, such as rebates or credits attributable to accounts terminated during

the quarter, or accounts not having enough purchases to offset the credit, require the bank to

issue checks to the applicable A/OPC (Level 4). Credits must be applied to the funding

appropriation). (T-0) Per the DoD Financial Management Regulation, Volume 10, Chapter 2,

020302.E, DoD rebates attributable to the use of the GPC may be credited to operation and

maintenance, and research, development, test and evaluation accounts which are current when

the rebates are received. For example, if a rebate is received in the new fiscal year against a

bill that was paid in September of the previous fiscal year, the rebate may be credited to the

operations and maintenance and/or research, development, test and evaluation account(s)

current after October 1 of the new fiscal year. This includes the operational portion of a non-

appropriated or working capital fund account. When applied to an account that does not have

enough purchases or debits to offset the credit, a reimbursement check will be sent to the

appropriate A/OPC (Level 4).

DAFI64-117 19 MAY 2022 33

5.9. 13th Month Billing Cycle.

5.9.1. On or about October 3, the bank will generate a special fiscal year end bill referred to

as the “13th Month” cycle. The 13th Month cycle close date will be verified by US Bank DAF

Relationship Manager and will include charges for all purchases received and posted by the

bank between the September cycle close date and the 13th month cycle close date. The bank

system is designed to generate bills based on the transaction post date. For that reason, and to

allow for a normal processing time of two (2) calendar days between purchase date and posting

date at the bank, all transactions with a post date of 30 Sep, or earlier will be included in the

13th Month billing cycle. Financial management will certify 13th Month cycles the same as

all other monthly cycles. The bank will automatically update all appropriations to reflect new

fiscal year values.

5.9.2. If an expense is erroneously charged to the incorrect fiscal year, the AO may provide

receipts or other dated evidence that supports processing of a SF 1081, Voucher and Schedule

of Withdrawal and Credits to transfer the charge to the correct fiscal year. Screen prints of the

merchant bank’s electronic order log (transaction log) are also considered acceptable evidence

to support the transfer if it shows the purchase date was in a different fiscal year than was

charged.

5.10. Fiscal Year End Close-out Procedures . The applicable financial system will roll any AF

Form 4009 commitment balances of $1 or more from a commitment to an obligation balance.

SAF/FM will provide Fiscal Year End GPC procedures to installations based on the applicable

financial system.

5.10.1. For any residual commitment balances of $1 dollar or more, unless they are in status

or expired, the financial system will generated an AF Form 406, Miscellaneous Obligation

Reimbursement Document (MORD) to maintain funds for that FY’s transactions for those

accounts. The system will also create a one-time contract record for each obligation document

generated. The MORD/contract number will be the same as the AF Form 4009 number used

to fund the account.

5.10.2. To ensure an obligation document is generated and is available to pay subsequent bills,

every AO and financial management must ensure that a commitment amount is recorded in the

financial system for their AF Form 4009 and it is sufficient enough to cover unbilled charges.

AOs, in coordination with unit resource advisors, must ensure all fiscal year charges, billed or

unbilled, are accounted for on the AF Form 4009 prior to 30 Sep of each fiscal year.

5.10.3. MORDs will not be created for medical/dental working capital fund (Fund Code 6B)

accounts and any unbilled charges will be charged against the master contract record for the

account at the time of billing. The system will generate a 3-part report: a) Part 1 is a

Reconciliation Error List that shows all account numbers and reasons why a Miscellaneous

Obligation Reimbursement Document was not generated; b) Part 2 is the Converted Purchase

Request to Miscellaneous Obligation Reimbursement Document List that provides the account

numbers for those commitments that transferred to a Miscellaneous Obligation Reimbursement

Document; and c) Part 3 is a list of existing current year GPC Miscellaneous Obligation

Reimbursement Documents.

34 DAFI64-117 19 MAY 2022

5.10.4. All balances transferred to the Miscellaneous Obligation Reimbursement Document

are de-committed and the Miscellaneous Obligation Reimbursement Document balance is

recorded as an Accrued Expenditures Unpaid balance. Financial management and AOs will

de-commit all remaining balances in all prior year AF Form 4009 records.

DAFI64-117 19 MAY 2022 35

Chapter 6

GOVERNMENT PURCHASE CARD PROCESSES

6.1. Accounts. CH and Managing Accounts shall be established in the current Enterprise Data

Mining tool, which will migrate to the bank’s Electronic Access System. Accounts will only be

established when a need exists for the GPC. The AO must request funding on an AF Form 4009

to fund the account. If the A/OPC (Level 4), AO, or CH suspect a GPC account number has been

compromised, the CH’s account shall immediately be cancelled and a new account established.

All pending transactions will be transferred to the new account. The A/OPC (Level 4) must work

with the bank to resolve any issues that arise from this action.

6.1.1. Depending on the Host Tenant Agreement, a hosting installation A/OPC (Level 4) may

be required to initiate GPC accounts, provide training and surveillance audits for all tenants

when the tenant’s funds are maintained by the hosting installation’s financial management. In

cases where the tenant’s funds are maintained by the CH’s home station, the home station

A/OPC (Level 4) will be responsible, but may request courtesy service by the hosting

installation A/OPC (Level 4). Copies of all documentation will be maintained by the issuing

installation. In cases of GPC disciplinary action, the issuing installation is responsible for

supervision over GPC personnel transactions and shall coordinate with the GPC personnel’s

supervisor for any disciplinary actions. (T-0)

6.1.2. Spending limits shall be established: single purchase; CH billing cycle; and AO’s billing

cycle. (T-0) The single purchase limit is normally set to the MPT unless otherwise authorized.

The monthly CH limit is the total dollar value of the CH’s GPC purchases allowed for any

given monthly billing cycle. The AO’s billing limit encompasses all of the CHs’ limits within

the managing account.

6.1.2.1. Organizations will only utilize the credit limit, single purchase limit (SPL), and

yearly limit when updating GPC account spending limits within AXOL.

6.1.2.2. The yearly limit must reflect the current certified AF Form 4009 funding limit in

both areas. Utilizing any other limit and not ensuring funding limits are accurately reflected

could allow for possible overspending and subsequent Anti-Deficiency Act violations.

Exception: SPL. All limits must be realistic, based on actual spending patterns and

available funding. (T-0)

6.1.3. Delinquency Procedures. The DAF utilizes the pay and confirm process to capitalize on

rebates.

6.1.3.1. AOs shall make every effort to approve billing statements within five (5) business

days. Accounts which have not been reconciled and approved 15 days after the billing cycle

are considered delinquent. A/OPC (Level 4) shall temporarily suspend (reduce credit limit

to $1) unreconciled accounts 30 days after the end of the billing cycle. The bank will

suspend the managing account if the undisputed principle is not received by the 60 calendar

day past due date. The suspension will automatically be lifted once the principle is paid.

6.1.3.2. The bank will notify the A/OPC (Level 4) and designated billing office,

electronically or in writing, that on the 55th past due day that suspension will take place by

the 5th calendar day after notification if the payment is not received. The bank will provide

a point of contact from the bank to assist in resolving the issue.

36 DAFI64-117 19 MAY 2022

6.1.3.3. Requests for suspension exemptions for managing accounts with operational

emergencies may be granted on a case-by-case basis. Exemption requests must be

submitted in writing from the A/OPC (Level 4), through the OA/OPC (Level 3), to the

CPM (Level 2) point of contact. (T-0) These request must include written or electronic

concurrence from the CONS/CC or equivalent that the suspension lift is operationally

required.

6.1.3.4. Managing Accounts which exceed 120 days past the statement due date will result

in the entire A/OPC (Level 4) being suspended. (T-0) The bank will suspend the entire

A/OPC (Level 4) if the undisputed principle is not received by the 180 calendar day past

due date down to $1 by the CPM (Level 2). (T-0)

6.2. Termination or Closure of Accounts. At least 60 calendar days prior to reassignment,

separation, retirement, etc., a CH or AO shall notify the A/OPC (Level 4) of their change in status

and begin to transition their duties over to another appointed organization representative. (T-0)

6.2.1. When a CH account is terminated or closed, the CH shall surrender the GPC and submit

the account documentation to the AO. The AO will perform an in-depth surveillance of the

CH’s records within 30 calendar days of termination or closure. The AO will ensure all

outstanding transactions (charges and/or credits) have cleared the bank and the card has been

destroyed. The A/OPC (Level 4) will conduct an audit on the account during the next monthly

summary assessment. (T-0) Additionally, the A/OPC (Level 4) shall ensure that all

appointment termination actions are accomplished in AO and JAM.

6.2.2. When an AO vacates their assignment, and a new AO is assigned, all CH accounts

remain active under the existing managing account. The departing AO must reconcile their

account with financial management prior to vacating the position. (T-0) Additionally, the

A/OPC (Level 4) shall ensure that all appointment termination actions are accomplished in AO

and JAM.

6.2.3. When an AO requests termination of their managing account, all CHs shall surrender

their GPC and submit the account documentation to the AO. The AO will perform an in-depth

surveillance of the CH’s records within 15 calendar days of termination (T-0) When all

transactions (charges and/or credits) have cleared the bank and the card(s) has been destroyed,

the AO shall process removal of the remaining funds and submit a request for account

termination to the A/OPC (Level 4). The A/OPC (Level 4) will conduct a surveillance audit

prior to terminating the account.

6.3. Data Access by Non-Program Officials. Provide GPC data to assist DoD and DAF

audit/investigative organizations in the performance of their duties; however, they should not have

online access to any GPC system.

6.4. Bank Secrecy and Patriot Acts . In order to comply, the bank may conduct Office of

Foreign Asset Control screening. Office of Foreign Asset Control screening is a review of account

holder names against the Specially Designated Nationals and Blocked Persons list. A/OPC (Level

4) shall provide requested information to the bank for Office of Foreign Asset Control screening

and notify the OA/OPC (Level 3) of all requests. Failure to provide the information to the bank

will prevent the individual from participating in the GPC program.

DAFI64-117 19 MAY 2022 37

6.5. Records Management . Ensure that all records created as a result of GPC program

management are maintained in accordance with AFI 33-322, Records Management and

Information Governance Program. (T-0)

6.5.1. A/OPC (Level 4) documents shall include such records as CH and AO appointments

and training, CH delegations of authority, AO appointments. (T-0)

6.5.2. AO and CH documents shall include all transaction details (such as order log, receipts,

etc.) and account information.

6.6. Freedom of Information Act (FOIA) Requests. A/OPC (Level 4) should respond to FOIA

requests, made from FOIA offices. FOIA requests will only be released as required by the Freedom

of Information Act, 5 U.S.C. § 552, or other appropriate authority. (T-0) A/OPCs may release

specific transactional data from non-classified accounts to include: merchant category code;

transaction amount; merchant name; merchant city, state, ZIP code, and phone number; and

transaction date provided a minimum of 90 days since those transactions have occurred.

38 DAFI64-117 19 MAY 2022

Chapter 7

GOVERNMENT PURCHASE CARD USAGE

7.1. Authorized Use. Purchases below the MPT are exempt from the Competition in Contracting

Act, Buy American Act, Economy Act, Service Contract Labor Standards Act, Wage Rates

Requirements Act, and the Small Business Set-Aside Program.

7.1.1. The GPC shall be used for mission-essential purchases. The GPC shall not be used to

split purchases to avoid exceeding the authorized MPT limit. See Department of Defense

Government Purchase Card Guidebook for Establishing and Managing Purchase, Travel, and

Fuel Card Programs, Appendix A, Unique Business Rules for Purchase Card Programs,

Sections A.1.2.1 and A1.2.4, v. for more detail. (T-0)

7.1.2. The GPC shall only be used for authorized government purchases that are valid mission

requirements using appropriated funds. (T-0) For those organizations that have non-

appropriated funds, see AFMAN 64-118 Air Force Nonappropriated Fund (NAF) Government

Purchase Card Program. For Chapel Tithes and Offerings Fund GPC usage, see DAFI 52-

105, Chaplain Corp Resourcing and DAFMAN 52-107 Chapel Tithes and Offerings Fund

Management. For Gift Fund GPC usage see USAFAI 51-601, USAF Academy Management

and Use of Gift Funds. Use the Gift Fund GPC to make authorized gift fund purchases, which

may include entertainment, at locations that can accept the card. Purchase of these items are

not authorized for any credit card except the official Gift Fund Government Purchase Card

(Gift GPC). Refer to USAFAI 51-601, USAF Academy Management and Use of Gift Funds.

(T-0) Contact local comptroller and/or legal office if any doubt exists regarding the proper use

of appropriated funds.

7.1.3. Ensure that a reasonable price is obtained through price comparisons and other market

research methods as prescribed by FAR Part 10.001, Market Research, Policy and discussed

in paragraph 2.2.6.3. (T-0) CHs should request discounts. When overseas, price comparisons

may be made using available prices from existing schedules, other overseas merchants or

commercial sources.

7.1.4. Purchases exceeding the MPT and below the SAT are reserved exclusively for small

business. If the CH cannot identify a small business to meet their requirement, the CH will

refer the purchase to their servicing contracting office. Dependent upon dollar value and local

guidance, the contracting office may: 1) dissolve the small business set-aside and refer the

purchase back to the CH who will make the purchase and retain the contracting officer’s

determination in the purchase file; or 2) make the purchase at the contracting office. Prior to

any purchase over MPT, the CH will confirm the vendor’s size status through System for

Award Management and maintain verification in the purchase file. (T-0)

7.1.5. The GPC may be used for non-personal recurring services performed at regular

intervals; however, recurring services requirements estimated to exceed the MPT per FY is not

authorized. Services exceeding the MPT shall be acquired through the Contracting Office. (T-

0) Overseas locations see Attachment 2, Table A2.2 – GPC Cardholder Special

Designation Authority Types item 7.

7.1.6. The GPC may be used for non-personal non-recurring services involving one-time,

unpredictable, or occasional requirements.

DAFI64-117 19 MAY 2022 39

7.1.7. The Bureau of Fiscal Service. U.S. Department of Treasury currently limits

government-to-government card transactions to a daily maximum, identified in Attachment

2, Table A2.2, Section 10, per card. (T-0) This includes inter-governmental (i.e., from another

DoD agency) and intra-governmental (i.e., from another DAF entity). This rule does not apply

to purchases from commercial merchants, either via open market or through GSA Advantage,

GSA Global Supply or GSA’s retail stores, as well as from Personal Property or GSA Fleet

and Defense Logistics Agency (DLA) Printing Services. Consult financial management for

inter-governmental and intra-governmental purchases in excess of thresholds using other

mechanisms (e.g., the Intra-Governmental Payment and Collection, or the Invoicing Payment

Platform). (T-0)

7.1.8. When placing GPC charged telephone orders, the CH should confirm with the merchant

to charge the GPC only when items are shipped.

7.1.9. Internet purchases must be limited to those web sites that provide secure transaction

safeguards.

7.1.10. CHs are responsible for procuring green products and services under the Green

Procurement Program as prescribed by Executive Order 13693, which includes reference to

applicable laws and DAF regulations such as Clean Air Act, Energy Policy Act, Section§ 9002

of the Farm Security and Rural Investment Act, and section§ 6002 in the Resource

Conservation and Recovery Act. Green procurement applies to the purchase of recovered

materials, energy and water efficient products, alternative fuels and fuel efficiency, bio-based

products, non-ozone depleting substances, environmentally preferable products and services,

and toxic and hazardous chemicals. The following are mandatory Green Procurement

purchases: paper, toner, office products, office recycle containers, and office trash cans. (T-0)

Exceptions: if the pricing is considered unreasonable; does not meet reasonable standards; will

not meet the time frame needed, and must be documented. Sources for green products are:

AbilityOne, FEDMALL, and GSA Advantage.

7.1.11. Education & Training Section personnel shall use the GPC to pay for government or

commercial off-the-shelf training and education up to $25,000 for an individual event or

planned series of the same training event, activity, or course material. Air Force Force

Development Integration Division (AF/A1DI) approval is required if course curriculum

includes more than 50% of leadership content. (T-0) For AF/A1DI approval, submit request

via the Civilian Automated Training Input Program (CATNIP). (T-0)

7.1.12. Organizations may pay for government or commercial off-the-shelf training and

education with their organization funds up to $25,000; however, if the government has a need

for tailored training or tailored training materials, the requirement shall be placed on

government contract by a warranted contracting officer. In accordance with DoD Financial

Management Regulation, Volume 10, DoD Administrative Instruction Number 40, an SF 182,

Authorization, Agreement, Certification of Training must be submitted to the Education &

Training Section, and approval obtained, before an individual may attend training. The

approval process requires coordination/concurrence from an individual’s supervisor, second-

level supervisor, and the organization’s training coordinator before submitting to the Education

& Training Section for review and approval, prior to the training start date. The Employee

Development Manager/Specialist (EDM/S) will ensure requested training is in compliance

40 DAFI64-117 19 MAY 2022

with all statutory, legal, and administrative requirements. The CH must have an approved SF

182 prior to obligating payment to a vendor.

7.1.13. CHs may only purchase Individual Equipment/Organizational Clothing items that are

organization funded and from priority sources identified in FAR 8.002, Priorities for Use of

Mandatory Government Sources. (T-0) Purchases from GSA schedules may be processed

through the GSA Advantage website unless the CH does not have access to the Internet. (T-0)

CHs should be aware that when using any commercial merchant catalog with mixed GSA

schedule and non-schedule (open market) items, only the specific GSA approved items may

be purchased with the GPC for Individual Equipment/Organizational Clothing items. Large

purchases of individual gear/equipment that can be forecasted in advance (and exceed the GPC

threshold) cannot be viewed as separate requirements, even for individual personnel, and must

be purchased on a contract. (T-0) However, the GPC may be used as a payment against an

existing contract up to $25,000. CHs should consult their A/OPC (Level 4) for clarification.

Replacement Individual Equipment/Organizational Clothing must be processed as specified in

AFI 23-101, Materiel Management Policy. (T-0)

7.1.14. Cost Per Flying Hour (CPFH). Expenses and use of the GPC is primarily focused on

the consumable items (Element of Expense/Investment Code 605, 609, and 61952) associated

with the Cost per Flying Hour program. All items directly related to aircraft, aircraft

maintenance, and the production of sorties and/or flying operations which falls within these

cost categories are Cost per Flying Hour expenses. Cost per Flying Hour funding will not be

used to pay for any labor/service charges tied to aircraft maintenance procedure, such as

aircraft washes, PMEL calibration of support equipment, or de-icing. (T-0)

MAJCOM/FLDCOMs may submit waiver requests with written or electronic coordination

through the respective MAJCOM/FLDCOM fund holder to HAF/A4PY. Waivers should be

submitted via email to [email protected] for

review/approval. Any item covered by the categories in the following list are a Cost per Flying

Hour expense:

7.1.14.1. Replacement tools (only those used on the flight line to directly support aircraft

maintenance for sortie generation, for example those used for maintenance of

aircraft/engines, of aircraft equipment, and of test/support equipment, and those left on the

aircraft). (T-0) Note: Cost Per Flying Hour GPC use is not authorized to support tool

replacements for back shops, Aerospace Ground Equipment (AGE), vehicle maintenance,

or any other activity outside of direct aircraft flight line maintenance. (T-0)

7.1.14.2. Aircrew Flight Equipment whether on or off the aircraft, as long as its use is

solely for flying operations, not considered a Uniform of the Day, and as long as it meets

the above criteria for Element of Expense/Investment Code 605 and 61952. (T-0)

7.1.14.3. Consumable items associated with aircrew safety/mandatory for flight (including

harnesses, G-suits, helmets, masks, cold weather coveralls, and gloves) as long as they

meet the above criteria for Element of Expense/Investment Code 605, 609, and 61952. (T-

7.1.14.4. Consumable items associated with aircrew survival (life vest, life rafts, batteries

for such, parachutes, etc.) as long as they meet the above criteria for Element of

Expense/Investment Code 605, 609, and 61952. (T-0)

DAFI64-117 19 MAY 2022 41

7.1.14.5. Components of equipment on the aircraft (food preparation, probes, testers, etc.).

(T-0)

7.1.14.6. Consumable items used to repair Aerospace Test Equipment and Support

Equipment Consumable items used for aircraft washes. (T-0)

7.1.14.7. Consumable items used for aircraft washes. (T-0)

7.1.14.8. Consumable items used to repair Aerospace Ground Equipment (AGE) in direct

support of aircraft maintenance. (T-0)

7.1.14.9. Consumable items used to repair Information Technology (IT) Processing

Equipment installed on the aircraft. (T-0)

7.1.14.10. All other expense categories (e.g., 602, 627, 628, 637, 639, and identified with

Expendability, Reparability, Recoverability Category ND or NF) are not Cost per Flying

Hour expenses and are not allowable GPC expenses. (T-0)

7.1.14.11. AvFuel used for aircraft test and support equipment is a CPFH expense. Non-

fly fuel used for motorized vehicles/MOGAS for vehicles is not a CPFH expense. (T-0)

7.1.15. Reservists participating in drill status may use the host unit’s GPC for lodging ONLY

when the GPC is used as a payment against an order placed under a contract or Blanket

Purchase Agreement.

7.1.16. Any waivers, deviations, or exceptions to GPC policy require authorization in writing

from the appropriate tier level authority as stated in paragraph 1.4.1 shall be for that instance

only unless specified otherwise in the authorization. (T-0)

7.2. Continental United States (CONUS) Purchases for Overseas. If purchases are made from

the CONUS, as defined in DFARS 213.301(1), merchants for use overseas, the MPT remains the

same as stateside. (T-0) For stateside purchases being shipped OCONUS, the CH must contact

their local LRS for assistance regarding transportation and packaging requirements prior to

contacting the merchant. CHs must ensure the final price includes all costs associated with the

mode of packaging, transportation, customs import duties, and any other charges that may accrue.

Consult DoD 4500.54-E, Foreign Clearance Program, prior to the purchase to ensure compliance

with host nation requirements.

7.3. Outside the Continental United States (OCONUS) Purchases. Purchases made

OCONUS, as defined in DFARS 213.301(1), from merchants located OCONUS for use OCONUS

are authorized to use the GPC to make commodity and services purchases up to thresholds

identified in DFARS 213.301(2). The Overseas Simplified Acquisition CH must have the

appropriate delegation in JAM. Further, non-commercial purchases (e.g., construction purchases)

may use the GPC up to the MPT as defined in FAR 2.101. Unless dictated otherwise by a Host

Country Agreement, these purchases are subject to the requirements prescribed in FAR

8.002(a)(1), Priorities for Use of Mandatory Government Sources.

7.4. Merchant Category Code. A merchant category code is a four-digit number assigned by

the credit card associations to a business that defines what products or services that business offers.

When establishing GPC accounts, the A/OPC (Level 4) should incorporate the Merchant Category

Codes that are necessary for the requiring organization’s mission. Subsequent changes to codes

may be requested from the A/OPC (Level 4) by the AO. DoD has blocked purchase card

transactions for certain categories of merchants, such as casinos, jewelry stores, drinking

42 DAFI64-117 19 MAY 2022

establishments, etc. These Merchant Category Codes are automatically blocked from CH account

profiles at the time of set-up. A/OPC (Level 4) can further limit transactions by blocking additional

codes for use by a particular CH, or by all activity CHs. When a card is declined for an erroneously

identified code, the A/OPC (Level 4) can request a manual override for such instances or

extenuating circumstances on regular blocks. The request should contain the following

information: (1) exact dollar amount of the transaction, (2) last four digits of CH account number,

name of CH, managing account number, merchant name, and (3) justification for the purchase.

The request must be submitted up the GPC chain to the CPM (Level 2); if approved, the CPM

(Level 2) will contact the bank to have the restriction temporarily lifted. (T-0) Once approval is

given, the CH has five (5) business days to complete the transaction; have the merchant call the

bank and identify the transaction is complete.

7.5. Order Management Log. CHs must document all GPC transactions in the electronic order

management log provided by the bank at the time of purchase. (T-0)

7.5.1. Itemized receipts for each purchase and other supporting documentation such as special

approvals shall be maintained in the purchase log and be available for end of cycle review by

the AO and the A/OPC (Level 4) upon request. (T-0) These include cash register receipts or

tickets, invoices, shipping/packing documents or receiving reports, documentation required by

Section Pub. L. 115-232, § 889 of the 2019 NDAA, and electronic purchase confirmations. All

management log documentation shall be retained as prescribed by the AF Records Disposition

Schedule, Table 64-04, Rule 26 (R26). (T-0)

7.5.2. CHs shall ensure compliance with Pub. L. 115-232, § 889(a)(1)(B) by ensuring vendors

provide/or have provided a documented representation and verification of compliance. (T-0)

CHs and AOs are to follow the requirements for reporting and obtaining representation and

certification as outlined in the 21 September 2020 DoD Memorandum “Recording

Implementation of § 889(a)(1)(B) Prohibition on Contracting with Entities Using Certain

Telecommunications and Video Surveillance Services or Equipment when using the

Government-wide Commercial Purchase Card.”

7.6. Pick Up (of items), Shipping, Delivery.

7.6.1. In cases where the CH is picking up the material at the merchant’s location, the end user

or other designated receiving personnel shall legibly print their name and title, then sign and

date the receipt confirming independent receipt and acceptance of the material or services. (T-

0) In the event the CH is the end user, they may sign the merchant receipt; however, the CH

shall ensure another government employee within the organization co-signs, along with their

printed name and title, and dates the receipt. (T-0)

7.6.2. AOs have the discretion to authorize partial shipments; however, CHs must track the

remaining items to ensure they are received in a timely manner. If the item will not be received

in the billing cycle, the merchant should not invoice for the item until shipped.

7.6.3. CHs should instruct the merchant to include the following information on the shipping

document or packing slip to alert the receiving/requisitioning offices (i.e., not LRS): a) CH

name, organization and office symbol; b) building number, room number, street address, city

and state; c) CH telephone number; and d) identify the purchase is a GPC purchase. CHs should

ship packages through use of DoD’s Next Generation Delivery Service (NGDS). Ordering

DAFI64-117 19 MAY 2022 43

guide and contract details for this contract are located on the Acquisition Gateway at

https://hallways.cap.gsa.gov/app/#/solutionsfinder.

7.6.4. Ensure shipping costs are borne by the merchant, if possible. The merchant should

provide free delivery to the location the CH identifies when ordering, referred to as Free on

Board, Destination. If the merchant charges shipping costs on an invoice, these costs will be

included against the single transaction threshold for the GPC. All items purchased/ordered

should, in most cases, be available by the end of the next billing cycle. The item should be

received or the service completed before the item appears on the bank statement.

7.7. Receipt, Accountability and Disposal of Property. All accountable property acquired with

the GPC shall be properly recorded in the appropriate accountable property system of record in

accordance with DoDI 5000.64. (T-0) Accountable property includes (1) government property

purchased or otherwise obtained, having a unit acquisition cost of $5,000 or more; (2) property of

any value that is controlled or managed; (3) leased items of any value; (4) assets that are sensitive

or classified; and (5) other items as specified by Component property instructions. Examples

include pilferable property subject to theft, property hazardous to public health, property

designated as heritage assets, information technology property, and government-furnished

property. The CH is responsible for obtaining and retaining a copy of the receiving report and

including it in the transaction file. When WAWF is used to create and accept the receiving report,

no hard copy is required in the GPC transaction file.

7.7.1. The CH shall obtain independent verification of receipt of all items purchased using the

GPC. (T-0) Upon receipt, the CH shall notify the property custodian of all accountable or

sensitive property, including pilferable items, regardless of their dollar value. (T-0) Items

deemed highly pilferable, and items individually valued at $5,000 or more, shall follow Item

Unique Identification procedures as identified in the DoD Procurement Toolbox. (T-0) The

person verifying receipt of those items must print, sign, date and write "received" on the

merchant receipt, sales receipt, shipping document, credit card receipt, or equivalent document.

(T-0) The individual verifying receipt may be the CH's, supervisor or other designated

individual, as appropriate. For accountability requirements of equipment items valued in

excess of the MPT see AFI 23-101, Materiel Management Policy. (T-0)

7.7.2. The organization commander, or equivalent, is responsible for the accountability of

equipment items equal to or under the MPT. (T-0) Organization commanders, or equivalent,

should establish a locally devised program that provides visibility and audit trail capability.

This may include use of hand receipts and spreadsheets. These records shall include all items

considered pilferable or easily resalable on the open market. The organization commander, or

equivalent, must also have adequate controls in place to ensure items are accounted for in the

appropriate property book such as the Air Force Equipment Management System, or Standard

Base Supply System, and/or Information Technology Asset Management. Reference DoD

Manual 5000.64, “Accountability and Management of DoD Equipment and Other Accountable

Property” and AFI 23-111, Management of Government Property in Possession of the AF.

CHs managing contracts containing government furnished property (GFP) must have

documented notification to the Contracting Officer’s Representative to notify the appropriate

Property Book Office, and the contractor to capture the GFP in Wide Area Work Flow

(WAWF) (https://piee.eb.mil/). (T-0)

44 DAFI64-117 19 MAY 2022

7.8. Tuition Assistance Program.

7.8.1. Civilian tuition assistance program. The GPC shall be used for the payment of civilian

tuition assistance invoices that do not exceed a consolidated total of $5,000,000 per invoice

from a single institution. (T-0)

7.8.1.1. The AFPC Financial Management Office will establish fund controls and initiate

an AF Form 4009 for each account required. (T-0) Civilian tuition assistance funds are

requested by the student using the Air Force Virtual Education Center; which generates an

AF Form 4306, Air Force Civilian Employee Tuition Assistance. Once approved, the AF

Form 4306 must be used as an approval document, which equates to a commitment, but

not as an obligation document.

7.8.1.2. The Career Field Teams will receive school invoices after each add/drop period

for the applicable school term. The team will reconcile each invoice to ensure it is accurate

and complete prior to payment. (T-0) A record of each transaction will be maintained with

each invoice. Once reconciled, the AFPC Financial Management Office will provide the

GPC account number to the school along with a copy of the reconciled invoice. Each CH

will reconcile, and the AO will validate and approve, all CH transactions in the bank's

Electronic Access System.

7.8.2. The GPC shall be used for the payment of Voluntary Military Tuition Assistance

invoices that do not exceed a consolidated total of $5,000,000 per invoice from a single

institution. (T-0)

7.8.2.1. The military tuition assistance chief, or designee, will establish fund controls and

initiate an AF Form 4009 for each account required. (T-0) Military tuition assistance funds

are requested by the student using the forms and processes directed by the supporting

Education Services Office.

7.8.2.2. The Military Tuition Assistance Central Office (AFPC/DP1SSB) will receive

school invoices after each add/drop period for the applicable school term. (T-0) The

military tuition assistance chief, or designee, will reconcile each invoice to ensure it is

accurate and complete prior to payment. (T-0) A record of each transaction will be

maintained with each invoice in the Air Force Automated Education Management System.

(T-0) Each record of transaction must include a statement certifying the accuracy and

receipt of services. Once reconciled, the military tuition assistance chief, or designee, will

provide the GPC account number to the school along with a copy of the reconciled invoice

via the Academic Institution Portal within Air Force Automated Education Management

System. Each AFPC/DP1SSB CH will reconcile, and the AO will validate and approve, all

CH transactions in the bank's Electronic Access System. (T-0)

7.9. Third-Party Payment Service (e.g., PayPal

, Google Pay

). See the 17 October 2007

DoD Memorandum “Use of Third Party Payments –Policy Change” and Department of Defense

Government Purchase Card Guidebook for Establishing and Managing Purchase, Travel, and Fuel

Card Programs, Section A.1.8 for more detail. (T-0) While certain dispute rights may accrue by

using the third-party payment service, these rights are not as favorable to the CH/government as

those provided pursuant to the GSA SmartPay

contract because the CH has to resolve the dispute

instead of the bank. If it is necessary to procure using a third party payment service, the AO must

ensure there is adequate supporting documentation showing that there was a detailed review of the

DAFI64-117 19 MAY 2022 45

purchase and that the use of the third party payment service was unavoidable. Supporting

documentation shall be kept in the CH’s files.

7.10. Advance Conference Registration Fee. Use of the GPC for Advanced Conference

Registration Fees are authorized; follow the directions as prescribed by the Joint Travel Regulation

(JTR, Chapter 5, section 0302: Conferences (FTR §301-74). (T-0)

7.11. Improper Purchases. An improper purchase is any purchase that should not have been

made or that was made in an incorrect amount under statutory, contractual, administrative, or other

regulatory requirements. Incorrect amounts include overcharges and undercharges. An improper

purchase can be one of three types: (1) Abuse, (2) Internal Fraud, or (3) Misuse (DoDI 5154.31,

Volume 4).

7.11.1. Abuse. Intentional use of the government issued charge card in violation of applicable

regulations. Evidence of intentionality shall be inferred from repeat offenses of the same

violation, following administrative and/or disciplinary action taken for this violation.

Examples include, but are not limited to, intentionally: failing to purchase from mandatory

sources, exceeding the applicable MPT, purchasing items such as a day planner costing $300

rather than one costing $45, or splitting requirements to avoid card thresholds.

7.11.2. Internal Fraud. Any felonious act of corruption or attempt to cheat the government or

corrupt the government’s agents by charge card program officials. Use of the charge card to

transact business that is not sanctioned, not authorized, not in one’s official government

capacity, not for the purpose for which the card was issued, not as part of official government

business. Examples include, but are not limited to, a CH intentionally: purchasing power tools

for personal use, paying for repairs of privately owned equipment, purchasing items or extra

quantity of items for resale or to give away to relatives.

7.11.3. Misuse. Unintentional use of a government issued Charge Card in violation of

applicable regulations. These actions are the result of ignorance and/or carelessness, lacking

intent. Examples include, but are not limited to, unintentionally: purchasing excessive

quantities of an item with limited shelf life, violating a specific-use policy such as an agency

that requires headquarters to buy all furniture, failing to certify “Purchase Card Certification

Statements” on time, costing the government maximum rebates and incurrence of prompt

payment interest.

46 DAFI64-117 19 MAY 2022

Figure 7.1. Violation Category Decision Framework.

7.12. Purchases Requiring Additional Authorization or Documentation . All purchases

requiring additional authorizations must be documented. (T-0) Coordination via electronic mail is

the most practical method for document approval. If verbal approval is obtained from the

controlling/servicing organization, a memorandum for record shall be completed to document the

date and identity of the authorizing official. Requests for the following supplies, equipment, or

non-personal services require the CH to contact the specified controlling/servicing organization

before making the purchase. If any of the following purchases require additional terms and

conditions, contact the servicing contracting office; unless the purchase is against an existing

contract or blanket purchase agreement. (T-0)

7.12.1. In accordance with DFARS 219.201 (c)(10)(A), small business specialists /

Procurement Center Representatives are required to review all requirements expected to

exceed $10,000 (to include awards against GSA instruments) except for those under the SAT

that are totally set aside for small businesses. (T-0) CHs shall contact the A/OPC (Level 4) for

coordination with the contracting officer and small business specialist. (T-0) Purchases for

large businesses over $10,000 and below the SAT shall be documented using the Department

of Defense (DD) Form 2579, Small Business Coordination Record, and maintained in the CH’s

file. (T-0)

7.12.2. Construction requirements must be processed through the Base Civil Engineer work

order approval process. (T-0) The Base Civil Engineer is the authorizing official for all real

property and real property-installed equipment.

7.12.3. Documented approval of the Civil Engineering Real Property Officer is required for

rental of temporary storage to facilitate office reconfiguration not to exceed 90 calendar days,

provided the total price of rental does not exceed the MPT, and the rental period does not cross

the fiscal year. Otherwise, the General Services Administration prohibits the long-term rental

or lease of land or buildings exceeding 30 calendar days. (Contact the GSA Office of the Public

Buildings Service Commissioner for more information.). (T-0)

7.12.4. Hazardous and potentially hazardous material is authorized by the Installation’s

Hazardous Materials Management Program Team. No hazardous or potentially hazardous

material may be purchased by any means or brought onto an installation without authorization

and approvals from the Installation’s Hazardous Materials Management Program Team. (T-0)

DAFI64-117 19 MAY 2022 47

7.12.5. Information Technology (IT) Hardware (HW) and Software (SW) Procurement

7.12.5.1. All IT HW, as defined in AFMAN 17-1203 including telephone instruments, cell

phones, and expansion plug-in cards computers, network equipment, printers, scanners,

and servers must be approved through the local Communications Squadron. (T-1) All Air

Force IT hardware will be acquired using the applicable enterprise buying programs

through AFWay (e.g. Quantum Enterprise Buy (QEB), Digital Printing & Imaging (DPI),

Cellular Services and Devices Blanket Purchase Agreements) or future AF approved EIT

ordering system and contracts in accordance with AFMAN 17-1203 unless waived by the

MAJCOM/FLDCOM CIO/A6 through the AFWay process. (T-2) Secure telephones may

not be purchased directly from merchants using the GPC. (T-0) All secure phones must be

requisitioned through the standard Base Supply System.

7.12.5.2. All Commercial of the Shelf (COTS) software including those procured as part

of IT programs must be first approved through the local Communications Squadron. (T-1)

All COTS SW procured through Enterprise License Agreements should follow the process

prescribed in AFMAN 17-1203.

7.12.5.3. This policy applies to all Mission Areas in order to ensure full configuration

control, compatibility with AF and joint systems, and compliance with Section 508 of the

Rehabilitation Act, as amended in 1998 (PL 105-220). Technical solution documentation

provided by the Communications and Information Officer should be maintained in the

cardholder files.

7.12.6. The Base Medical Supply Officer is the authorizing official for all medical related

purchases.

7.12.7. Paid advertisements in newspapers will be approved as prescribed by Air Force

Federal Acquisition Regulation Supplement 5305.502(a), Paid Advertisements. (T-1)

Advanced authorization is not required to place advertisements in media other than newspapers

as prescribed by FAR 5.502(b), Paid Advertisements Authority, unless the agency head

determines otherwise.

7.12.8. The following applies to organizational purchases of Morale, Welfare, and Recreation

items: for fitness center equipment (Federal Supply Class 7830) and authorized food purchases,

documented approval must be obtained prior to purchase, at the appropriate level and in

compliance with AFMAN 34-204, Property Management, AFI 34-266, Fitness, Sports, and

World Class Athlete Program, AFI 65-106, Appropriated Fund Support of Morale, Welfare

and Recreation (MWR) and Nonappropriated Fund Instrumentalities (NAFI) and DAFMAN

65-601V1, Budget Guidance and Technical Procedures. (T-0) Contact the local Force Support

Squadron (FSS) or Contracting Office for specific determinations.

7.12.9. Use the subsistence GPC to make food service purchases from the commissary or other

approved source at locations that can accept the card (CONUS and some overseas locations).

HQ AFSVA/SVOHF must approve any other local sources for food related services as

prescribed in AFMAN 34-240, Appropriated Fund (APF) Food Service Program

Management. (T-0) Purchases on this card are only for emergency purposes; HQ

AFSVA/SVOHF will approve all emergency purchases when Defense Commissary Agency

(DeCA) or the DSCP Prime Vendor cannot satisfy the requirement. (T-0)

48 DAFI64-117 19 MAY 2022

7.12.10. Purchase of items for Chaplain Corps using the Chaplain Tithes and Offerings Fund

are not authorized for any credit card except the official Chapel Tithes and Offerings Fund

Government Purchase Card (CTOF GPC). (T-0) The CTOF GPC may not be used in support

of the direct mission; items required for worship authorized use of appropriated funds as

identified in DAFI 52-105, Chaplain Corps Resourcing. (T-0)

7.12.11. Visual Information, Electronic Digital Imaging and Video Equipment and Services.

The Public Affairs (PA) Office will review and approve all procurement requests for

film/digital photographic cameras, video cameras, video production services, and photographic

printers to ensure compatibility with existing imagery infrastructure and to verify there is no

duplication of imagery services available in the PA Office as prescribed in AFH 35-115, Visual

Information. (T-0)

7.12.12. Single Manager of DoD Document Services are considered an inter-governmental

transaction and as such, the MPT does not apply; however, the limits in Attachment 2, Table

A2.2, section 10, do apply DAF. (T-0) DAF activities will use the GPC as a payment method

to procure printing and high speed-high volume duplicating products and services from Single

Manager of DoD Document Services in accordance with DODI 5330.03. If transactions do not

meet the Single Manager of DoD Document Services criteria, as stated above (i.e., over the

single purchase daily limit) then activities will use other funding vehicles (DD Form 448,

Military Interdepartmental Purchase Request, DD Form 282, DoD Printing Requisition/Order

). DODI 5330.03, Single Manager of DoD Document Services. This requirement does not

apply to document services for Intelligence Agencies and Activities. (T-0)

7.12.13. Purchase of commercially printed business cards. Reference DAFMAN 65-605V1,

Budget Guidance and Technical Procedures, for the five (5) categories of individuals

authorized to have business cards commercially printed, which includes DLA Document

Services. (T-0)

7.12.14. Books, periodicals, and manuals purchases must be coordinated with the library to

determine if central library funds are authorized and available to purchase authorized mission

essential information publications. (T-0) If central library funds are not available, offices may

use organization funds to purchase mission essential commercial publications (See AFI 34-

101). Use of appropriated funds for non-mission essential publications is not authorized.

7.12.15. Professional services are those services rendered by persons who are members of a

particular profession or possess a special skill (e.g., accountants, lawyers, architects, engineers,

physicians, dentists). State law may require that services rendered by these individuals be

performed or approved by a person who is licensed, registered or certified to provide the

service. Organizations must consult the Contracting Office to ensure that there is not an

existing contract providing the same services requested and to verify that such services are not

of a personal services nature. (T-0)

7.12.16. Repair services for general equipment must be coordinated and documented with the

Contracting Office and the requiring organization’s equipment custodian, to verify the repair

is not already covered by an existing preventative maintenance agreement. (T-0)

DAFI64-117 19 MAY 2022 49

7.12.17. General equipment, vehicles, and other government motor vehicle conveyance/low

speed vehicles require an approved authorization for the organization to possess the asset prior

to obligation and expenditure of appropriated funds. For general equipment assets, contact the

Logistics Readiness Squadron, or equivalent, (Equipment Accountability Element); and for

vehicles and other government motor vehicle conveyance/low speed vehicles, contact the LRS

Vehicle Management & Analysis Element, the Logistics Readiness Squadron’s Customer

Service Element and installation occupational safety. Equipment custodians must contact the

Base Supply Equipment Management Element immediately upon receipt of the asset to ensure

the asset is recorded in an approved Accountable Property System of Record. (T-0)

7.12.18. Rental or lease of material handling equipment or aircraft support equipment (e.g.,

aircraft staircases; baggage handling equipment) requirements must be routed through the LRS

and the Contracting Office. (T-0) When required to sustain operations at deployed locations,

consult the contracting office.

7.12.19. For test, measuring, and diagnostic equipment, the Precision Measurement

Equipment Laboratory must approve, in writing, all purchases of equipment and repair services

from non-organic repair sources as prescribed by Technical Order (TO) 00-20-14, AF

Metrology and Calibration Program. Additionally any purchase of Test Measurement and

Diagnostics Equipment must be accompanied by the purchase of supporting technical data

(calibration, troubleshooting, maintenance, etc.). (T-0)

7.12.20. Modifications of equipment listed in Air Force Master Nuclear Certification List,

must be coordinated with the Base/Center Weapons Safety Office and Chief Vehicle

Maintenance (for motor vehicles/powered aerospace ground equipment). (T-0)

7.12.21. Non-Stock Listed/Part Number Requisition Budget Code 8 items, regardless of dollar

value, require approval by the designated depot maintenance product directorate chief. (T-0)

7.12.22. Non-expendable (Budget Code 9) Equipment Assets over $5,000 must have

accountability records established through the LRS or supply activity. (T-0) Coordinate with

LRS Equipment Accountability Element to determine if an authorization is required and if so,

that a valid authorization exists for the purchase of the equipment item. (T-0) If an

authorization does not exist and is required, the individual requiring the item must submit AF

Form 601, Authorization Change Request, and have it approved, prior to obligation and

expenditure of appropriated funds. (T-0)

7.12.23. When purchasing centrally managed consumable XB/XF items directly related to

weapon systems, the weapon systems program director (or delegated official) is the authorizing

official. For items that are not related to a weapons system, the item manager, equipment

specialist, or equivalent, is the authorizing official. Submit a request (include a qualified

source) to the applicable approving authority for local purchase authorization if a part is back

ordered, the estimated delivery date is unacceptable, the requirement is equal to or below the

MPT, and the CH has received the applicable Certification of Conformance. (T-0) Approved

purchases will use only flying hour funds (AF Element of Expense/Investment Code

(AFEE/IC) 619XX, or other funds identified by MAJCOM/FLDCOMs); or funds allocated to

the using activities are authorized to be used. Items will not be purchased for resale to other

end-users. Depot maintenance product directorate personnel are authorized to procure weapon

system and commodity consumable parts under emergency surge conditions or when such

actions achieve best value for the government considering cost, schedule, performance, and

50 DAFI64-117 19 MAY 2022

supportability factors. These actions will require approval by the designated depot maintenance

product directorate chief. When purchasing items not directly related to a weapons system that

are sourced through GSA, no longer centrally managed, or no longer available through a supply

system, these items are considered available from local sources and may be approved for

purchase at the lowest level, i.e., supervisor or equivalent. (T-0)

7.12.24. Only small arms and light weapon (SA/LW) parts and accessories (e.g.,. grips, slings,

butt stocks, aiming lasers, optics, lights) approved by the Air Force Security Forces Center,

Combat Arms Branch (AFSFC/FGWL) may be purchased listed on the USAF Authorized

Small Arms and Light Weapons Accessories may be purchased by the approved users/units

identified. Authorized Small Arms/Lightweight Weapons parts and accessories listing and

details may be accessed on HQ/AF Combat Arms. The authorized SA/LW parts and

accessories listing may be accessed via the USAF Combat Arms SharePoint site at

https://usaf.dps.mil/teams/12150/default.aspx. Other than parts and accessories already

identified on this list for local or commercial-off-the-shelf purchase, organizations/personnel

are not authorized to obtain any Small Arms/Lightweight Weapons parts or accessories via

local or commercial purchase without prior approval from HQ AFSFC/SFXW and the AF

Small Arms Program Office without prior approval from AF/A4S, AFSFC and the

AFLCMC/EBW Small Arms Program Office. (T-0)

7.12.25. Bird aircraft strike hazard program purchases require coordination with the

installation Munitions Accountable Systems Officer and OO-ALC/WM, Commercial Off-the-

Shelf (COTS) munitions program manager, or integrated materiel manager prior to using the

GPC for bird aircraft strike hazard-related munitions. The requestor will have final documented

approval from OO-ALC/WM and follow the COTS approval procedures in DAFMAN 21-201,

Munitions Management, before the purchase of the munitions item using GPC. (T-0)

7.12.26. For leadership education and training, AF/A1DI approval is required if course

curriculum includes more than 50% of leadership content (T-0) For AF/A1DI approval, submit

request via the CATNIP. (T-0) Additional information regarding civilian education and

training may be found in DAFI 36-2670, Total Force Development.

7.12.27. The use of small package delivery services (e.g., FedEx, UPS, DHL) must be

approved in writing by the installation transportation officer (TO) through the local LRS or

Aerial Port Squadron (APS), in accordance with AFI 24 602v2. (T-0) All approval and

supporting documentation must be maintained in the CH’s file. Approved CHs must utilize

Next Generation Delivery Service (NGDS) or subsequent GSA-negotiated contract to receive

discounted government rates. CHs are not authorized to ship classified, sensitive or hazardous

materials unless specifically authorized in writing by the TO. (T-0) CHs are not authorized to

use accessorial services, such as declared value (additional insurance), home delivery, etc.,

except as approved in advance by the TO. (T-0) Accounts opened without TO approval or

those that are dormant for more than 12 months must be closed/inactivated. (T-0)

7.12.28. Pub. L. 115-232, § 8892019 NDAA, Section (a)(1)(B) prohibits contracting with

entities using certain telecommunications and video surveillance services or equipment.

Equipment. (T-0) As such, CHs must obtain documented contractor representation before

making any purchases and maintain this documentation as outlined under paragraph 7.5. (T-

DAFI64-117 19 MAY 2022 51

7.13. Disputes, Defective Items and Fraudulent Transactions.

7.13.1. If items or services purchased are faulty or defective, the CH shall obtain a replacement

or repair of the item or re-performance of the service as soon as possible. If the merchant

refuses to replace, repair the faulty item or re-perform the service to satisfaction, the CH will

consider the transaction in dispute.

7.13.2. If the CH discovers fraudulent transactions (i.e., use of a lost or stolen card) on the

statement, the CH shall immediately contact the bank’s customer service department, who will,

in turn, transfer the CH to the Fraud Department to investigate. The CH should also notify their

A/OPC (Level 4) and AO of any fraudulent activity. If fraudulent activity is confirmed (which

means a third party has gained access to the account), the account will be terminated and

replaced with a new account number. All account information will transfer to the new account

and the CH will continue to work with the Fraud Department to resolve the fraudulent

transactions. If the CH fails to work with the bank, the transaction will be billed to the account.

7.13.3. Disputes, such as duplicate billing, non-receipt or cancellation of supplies or services,

returned supplies, invoice amount discrepancies, transaction was paid by other means (e.g.,

split payments w/another organization), must be handled initially between the CH and the

merchant. If the merchant is unwilling to accommodate a resolution, then, the CH will file a

dispute with the bank. (T-0) If a dispute is resolved in favor of the CH, a credit will be placed

on the CH’s statement. If the dispute is resolved in favor of the merchant, a letter will be sent

to the CH explaining the decision and, since the charge was already paid, no further action will

be taken.

7.14. Non-Disputable Charges.

7.14.1. Charges that involve misuse or abuse by the CH are not disputable with the bank. If

the transaction was processed in accordance with established controls (e.g., within the purchase

limits, not from a merchant with a blocked Merchant Category Code, see Attachment 3), then

the bank has fulfilled its responsibilities under the contract and the government is obligated to

make payment for the transaction. The government will seek recourse, as prescribed in

Chapter 13, Disciplinary actions, and seek restitution from the employee as a result of their

improper misuse or abuse. (T-0)

7.14.2. If a charge involves sales tax erroneously invoiced by the merchant, the amount of the

tax cannot be disputed. The CH should make an effort to obtain a credit from the merchant. If

a credit is not obtained, the CH should advise, and request assistance from, the A/OPC (Level

4). The CH should seek restitution via the guidance provided by the GSA SmartPay

Tax

Exemption website located at: https://smartpay.gsa.gov. The CH should document the file

accordingly.

7.14.3. If a charge involves shipping costs erroneously invoiced by the merchant, the amount

of the erroneous shipping costs cannot be disputed. The CH should try to obtain a credit for

the amount of the transportation costs from the merchant. If a credit is not obtained, the CH

should advise, and request assistance from, the A/OPC (Level 4). The CH should document

the file accordingly.

7.14.4. There is no convenience check dispute process with the bank. Any concerns with a

purchase made by check must be resolved directly with the merchant. The check writer is

responsible for securing restitution and/or credit for disputed purchases. The check writer will

52 DAFI64-117 19 MAY 2022

notify the A/OPC (Level 4) and request assistance to resolve disputes if necessary. Each

organization is responsible for checks written on the account, unless it is determined fraudulent

activity is involved.

7.14.5. If a dispute with a merchant involves a third party payer (e.g., Google Pay, PayPal),

the dispute is not with the third party payer, but with the merchant, the bank has no privity to

the transaction and the CH must discuss the dispute with the merchant and/or the credit card

company.

DAFI64-117 19 MAY 2022 53

Chapter 8

PROHIBITIONS FOR GPC AND CONVENIENCE CHECKS

See "Department of Defense Government Purchase Card Guidebook for Establishing and

Managing Purchase, Travel, and Fuel Card Programs" for prohibited purchases, paragraph A.1.2.4.

as necessary as policy may be updated.

8.1. Prohibited Purchases. CHs should contact local authorities (e.g., the A/OPC (Level 4),

servicing legal office, and Financial/Resource Manager) prior to purchasing any items that seem

questionable or may have the appearance of being inappropriate. All exceptions must be on a per-

transaction basis after consultation with legal counsel, the HCA, and the Financial Manager.

8.1.1. Multiple requests for the same exception must be approved by the Commanding Officer

of the Component responsible for issuing the GPC accounts. A copy of each approved

exception must be provided to the CPM (Level 2) as well as the DoD GPC CeB office at

[email protected]. (T-0)

8.1.2. There may be exceptions to the guidance in this section. For example, the armed escort

of prisoners may be a legitimate use of the GPC despite the fact that “escort services” qualify

as a prohibited transaction. CHs should consult with their legal counsel prior to executing a

purchase for these type of services. CHs should also include the results of their consultations

and documented determination to use the GPC in this manner with their transaction supporting

data.

8.1.3. If a valid procurement requirement has resulted in the award of a government contract,

the GPC may be used as a method of payment against the contract, even if the acquisition

would otherwise be for a GPC prohibited item. The following list, which is not all inclusive,

identifies some services and supplies that are prohibited from purchase with the GPC (this list

also applies to convenience checks):

8.2. Aircraft fuel and oil. The AIR Card® rather than the GPC is to be used for aircraft-related

expenses. (T-0)

8.3. Appliances Acquired for Personal Use in a Work Environment. The GPC is to be used

only for official, mission-related purposes; it cannot be used for personal expenses of any kind.

DAFMAN 65-605v1, Budget Guidance and Technical Procedures paragraph 5.8. (T-0)

8.4. Bail and Bond Payments. Use of the GPC (or convenience check) for bail and/or bond

payments is prohibited because personal expenses cannot be charged to the GPC. The card is to be

used only for official, mission-related purposes. (T-0)

8.5. Betting, Casino Gaming Chips, and Off-Track Betting. Use of the GPC for betting, casino

gaming chips, and off-track betting is prohibited and cannot be charged to the GPC. The card is to

be used only for official, mission-related purposes. (T-0)

8.6. Cash Advances. Use of the GPC to purchase cash advances, including money orders, wire

transfers, and travelers’ checks, is prohibited because cash and cash equivalent is easily

misappropriated. (T-0)

54 DAFI64-117 19 MAY 2022

8.7. Cash Refunds. For non-receipt of items, returned merchandise, or damaged items that were

initially purchased using a GPC, the CH shall only accept credit to the account, or a refund check

made payable to the U.S. Treasury. (T-0)

8.8. Checkout Fees. The CH should not pay merchant checkout fees; however, certain governing

CONUS and OCONUS locations permit merchants to impose surcharge/checkout fees for

charge/credit card purchases and therefore cannot be avoided. Merchants are required to notify

CHs in advance of these charges and include the fee on the receipt. CHs must ensure the total

amount of the purchase, to include the checkout fee, does not exceed the CH’s single purchase

limit. Furthermore, the CH must ensure the price with the fee is considered fair and reasonable.

(T-0)

8.9. Classified Requirements. The use of the GPC (or convenience checks) to fulfill classified

requirements for matters of national security is prohibited. (T-0)

8.10. Construction Services over $2,000 . FAR 22.403-1 addresses application of the 40 USC

chapter 31, subchapter IV, formerly known as the Davis-Bacon Act, to the acquisition of

construction services. It states that contracts in excess of $2,000 to which the United States or the

District of Columbia is a party for construction, alteration, or repair (including painting and

decorating) of public buildings or public works within the United States, shall contain a clause

(see FAR 52.222-6) that no laborer or mechanic employed directly upon the site of the work shall

receive less than the prevailing wage rates as determined by the Secretary of Labor. Use of the

GPC to purchase construction services shall comply with this provision. (T-0) Note: GPC accounts

used to pay for construction under $2,000 are usually issued to CHs in the public works office (or

other office responsible for the facility/building). If a CH is not a public works office employee,

the CH should obtain written or electronic approval from the public works office to ensure the

anticipated construction work does not duplicate, interfere, or directly relate to other ongoing

efforts at the same facility.

8.11. Purchases from Military or Civilian Government Employees. Use of the GPC to make

purchases from contractors or contractor agents who are military personnel or civilian employees

of the government is prohibited. (T-0)

8.12. Court Costs, Alimony, and Child Support. Use of the GPC for court costs, alimony, and

child support is prohibited because personal expenses cannot be charged to the GPC. The card is

to be used only for official, mission-related purposes. (T-0)

8.13. Dating and Escort Services . Use of the GPC to purchase dating and escort services is

prohibited because personal expenses cannot be charged to the GPC. The card is to be used only

for official, mission-related purposes. (T-0)

8.14. Donations to or Payment of Expenses for Private Organizations or Membership Dues

in Professional Organizations. The use of GPC (or convenience check) for charitable and social

organizations memberships is prohibited. (T-0)

8.15. Entertainment Items. Party supplies, serving material, food, meals and beverages are

considered entertainment items and prohibited unless an exception outlined in DAFMAN 65-

601V1, Budget Guidance and Technical Procedures applies. Official Representation Funds used

to bestow official courtesies on specified foreign and U.S. civilian dignitaries are allowed as

provided for in AFI 65-603, Use of Emergency and Extraordinary Expense Funds chapter 55,

DAFI64-117 19 MAY 2022 55

Authorized Categories of Official Courtesies. Documented coordination with legal and financial

management is required prior to any purchase. (T-0)

8.16. Equal Employment Opportunity (EEO) Settlements . Use of the GPC for payment of

EEO settlements is prohibited. (T-0)

8.17. Equipment, Systems, and Services Using Covered Telecommunications Equipment or

Services as a Substantial Component or Critical Technology. FAR 13.2 Actions At or Below

the Micro-Purchase Threshold, section 01(j)(1) prohibits use of the GPC, to procure or obtain, or

extend or renew a contract to procure or obtain, any equipment, system, or service that uses

covered telecommunications equipment or services as a substantial or essential component of any

system, or as a critical technology as part of any system, unless an exception applies or a waiver

is granted. (T-0) (See FAR 4.21 for related definitions).

8.18. Fines . Use of the GPC to settle commercial and government fines is prohibited. (T-0)

8.19. Food and Meals. Generally, use of the GPC to purchase food and meals is prohibited.

Reference DAFMAN 65-605V1, Budget Guidance and Technical Procedures for additional

guidance.

8.20. Foreign Currency . Use of the GPC to purchase foreign currency is prohibited because

cash is easily misappropriated. (T-0)

8.21. Gift Certificates and Gift Cards. Gift certificates and gift cards are considered to be cash

advances and shall not be purchased with the GPC, even to obtain items from merchants that do

not accept the GPC. As with cash and cash equivalent, gift certificates and gift cards are prohibited

because they are easily misappropriated. (T-0)

8.22. Hardware, Software, and Services Developed or Provided by Kaspersky Lab. FAR

13.201 prohibits use of the GPC to purchase any hardware, software, or services developed or

provided by Kaspersky Lab that the government will use on or after October 1, 2018. (See FAR

4.2002 for more information). (T-0)

8.23. Items/Services for the Personal Benefit of Government Employees. In the absence of

specific statutory authority, purchase of items for the personal benefit of government employees,

such as gifts (e.g., retirements, farewells), and promotional items for conferences, meetings,

symposia (e.g., coins, mugs, coasters), gift certificates, gift cards and cash incentive awards are

not permitted. (T-0) This does not apply to Health Promotion Programs funded with the Defense

Health Program appropriation (97X/X0130.1883 - FC 2X). See DAFMAN 65-601V1, Budget

Guidance and Technical Procedures and AFMAN 34-201, Use of Nonappropriated Funds for

further information. In addition, a CH is not permitted to retain gift checks, rebates or other

incentives for personal use. Incentives/rebates should be used to immediately reduce the amount

of the transaction, at the point of sale, if possible. Otherwise, they should be submitted to the unit

comptroller for evaluation.

8.24. Long-Term Lease of Land and Buildings. GSA prohibits use of the GPC to lease real

property (e.g., land or buildings) for a term longer than one (1) month. (T-0)

8.25. Personal use. The use of the GPC (or convenience checks) for personal purchases for any

reason is prohibited. (T-0)

8.26. Preferred Use Memberships. Preferred use memberships (e.g., Amazon Prime, Wholesale

Clubs) are prohibited for purchase with the GPC or convenience checks. (T-0)

56 DAFI64-117 19 MAY 2022

8.27. Purchases Requiring Advance Payments. Except for subscriptions or training based on

an SF 182, Authorization, Agreement, Certification of Training, advance payments are prohibited.

(T-0)

8.28. Recurring or Repeat Purchases . Categories of purchases that are logically associated or

purchased together should be identified and aggregated together to obtain lower prices, standardize

requirements, and standardize procurement processes whenever possible. (T-0) For example, large

purchases of deployment/IEU gear/equipment that can be reasonably forecasted in advance, shall

not be viewed as separate requirements, even for individual personnel, and should be purchased

on a contract; however, the GPC may be used as a payment against an existing contract up to

$25,000. Units should not establish “charge accounts” with contractors whereas make multiple

orders over time and reconcile at regular intervals (i.e., monthly) or at certain dollar thresholds

(i.e., MPT or $25,000). For recurring requirements, CH’s shall contact their Supporting

Contracting Office to establish the appropriate support contract for this requirement.

8.29. Salaries and Wages. Salaries and wages of government employees cannot be paid with the

GPC. However, use of the card as a method of payment for labor contracts with doctors, dentists,

and other service providers is authorized if a government contract has been negotiated for these

services. (T-0)

8.30. Savings Bonds. Use of the GPC to purchase savings bonds is prohibited because savings

bonds, as cash equivalent, are easily misappropriated. (T-0)

8.31. Services Acquisitions Greater than $2,500. The GPC cannot be used to acquire services

when the value of the requirement exceeds $2,500. Title 41, USC Chapter 67, Service Contract

Labor Standards (SCLS) applies to every contract entered into by the United States or the District

of Columbia, the principal purpose of which is to furnish services to the United States through the

use of service employees. The SCLS requires contractors and subcontractors performing services

on covered Federal or District of Columbia contracts in excess of $2,500 to pay service employees

in various classes no less than the monetary wage rates and to furnish fringe benefits found

prevailing in the locality, or the rates (including prospective increases) contained in a predecessor

contractor's collective bargaining agreement. Safety and health standards also apply to such

contracts. (T-0)

8.32. Short Term Lease/Rental of Banquet Halls or Similar Facilities for Non-Mission

Related Events . The use of GPC (or convenience check) to for non-mission related events, such

as retirement, promotion or farewell functions, is prohibited. (T-0)

8.33. Split Purchases. Making split purchases with the GPC to circumvent purchase limits is

prohibited by FAR Subpart 13.003(c)(2). (T-0) A split purchase occurs when; a CH splits a known

requirement, at the time of the purchase, into several transactions in order to circumvent their

authorized dollar thresholds; or to avoid sending the requirement to contracting for appropriate

contract award. When a known requirement exceeds the MPT, it must be procured on a

government contract. (T-0) The following are examples of split purchases: A CH processing

multiple purchases from the same merchant on the same day, the total of which exceeds the single

purchase limit, when the total requirement was known at the time of the first purchase. A CH

purchasing the same or similar item(s) from multiple merchants on the same day, the total of which

exceeds the single purchase limit, when the total was known at the time of the first purchase. A

CH holding known requirements exceeding the MPT to purchase the items from the same or

multiple merchants over a period of time when the total requirement was known at time of the first

DAFI64-117 19 MAY 2022 57

purchase and the value exceeds the CHs single purchase limit. More than one (1) CH under the

same AO purchasing the same or similar item(s) the same day or during a timeframe when the

total known requirement(s) exceeds the MPT. (T-0)

8.34. Taxes. Use of the GPC for personal tax payments is prohibited because personal expenses

cannot be charged to the GPC. (T-0) The card is to be used only for official, mission-related

purposes. In addition, as a federal entity, DoD is exempt from paying most taxes to any other

federal, state, or local authority. Some states, like New Mexico, levy taxes the Federal Government

must pay. See the GSA SmartPay

website for tax exemption information. The CH will inform

the merchant that the purchase is for official U.S. Government purposes and not subject to state or

local sales tax. Some states require completion of a tax exemption form prior to or after purchase.

Each CH is responsible for providing the tax-exempt number to the merchant if requested.

Overseas CHs are not exempt from paying foreign taxes unless foreign tax agreements specify

otherwise.

8.35. Telecommunication Systems. The purchase of major telecommunication systems, such as

Federal Telecommunications System (FTS) or Defense Switched Network (DSN) systems, with

the GPC is prohibited. (T-0) A contract vehicle is required because such purchases include special

terms and conditions. DFARS Subpart 239.74 governs the Department’s acquisition of

telecommunications.

8.36. Travel Advances, Claims, or Expenses. The GPC shall not be used for any expenses

associated with official government travel. These expenses include rental/lease of motor vehicles,

purchase of airline, bus, train tickets, fuel, meals, drinks, lodging, or other travel or subsistence

costs. The Government Travel Card (GTC) is the only authorized card for official government

travel-related expenses in accordance with DoDI 5154.31, Volume 4. (T-0)

8.37. Vehicle-Related Expenses. Vehicle-related expenses are to be paid with the travel or fleet

card (as appropriate). Use of the GPC to purchase repairs on GSA fleet-operated vehicles is

prohibited. (T-0)

8.38. Video Surveillance Cameras. Use of the GPC to purchase video surveillance cameras is

prohibited. (T-0)

8.39. Weapons, Ammunition, and Explosives. Use of the GPC for purchases of these items is

prohibited. (T-0) As controlled DoD commodities, weapons, ammunition, and explosives are

assigned to the Army (see DFARS Sub- part 208.70), which has contracting responsibility to

supply all DoD Components with weapons, ammunition, explosives, and other commodities listed

in DFARS PGI 208.7006. DoD Components are to submit their commodity requirements via

MIPR to the assigned Component in accordance with DFARS 208.7002 and DFARS PGI

208.7002-1. (T-0)

8.40. Use of Merchant Category Code 000 . This is prohibited by the DoD purchase card

program office. (T-0)

58 DAFI64-117 19 MAY 2022

Chapter 9

CONVENIENCE CHECK ACCOUNTS

9.1. Convenience Check Accounts. The management controls, procedures, and restrictions

included in this DAFI for the purchase card also apply to the use of convenience checking

accounts. Convenience checks are an alternative only when the GPC is not feasible; and the activity

has evaluated all alternatives and determined the checks as the most advantageous. Before a check

is issued, the requiring organization must document their effort to find a merchant that accepts the

GPC. For DFAS 1099 tax reporting CHs must acquire the Individual's or vendor's social security

number or Tax ID number prior to writing a 1099 reportable check (Additional Information:

https://www.dfas.mil/contractorsvendors/taxinfo/Convenience-Check-1099PRO/).

Convenience check must not be used for more than one half (1/2) of the MPT per public law 115-

91. (T-0) See Department of Defense Government Purchase Card Guidebook for Establishing and

Managing Purchase, Travel, and Fuel Card Programs, Appendix A Section A.1.4 and Appendix

B.3.4 for more detail. The CH and AO need to be mindful of check fees applied by US Bank as

these will be added to the total costs.

9.1.1. The organization’s commander, or equivalent, shall justify yearly the necessity to

maintain a convenience checking account. The organizational commander, or equivalent, must

control and monitor the convenience checking account. Organizations must have an active (in

good standing) GPC managing account before approval of a convenience checking account.

The number of convenience checking accounts per installation must be kept to a minimum and

be limited to no more than one (1) convenience checking account per organization. The

contracting commander, or equivalent, is the approval authority for additional convenience

checking accounts. (T-0)

9.1.2. The organization’s commander, or equivalent, shall provide written or electronic

justification and the convenience check writer’s nomination letter (see Attachment 2) to the

A/OPC (Level 4). The contracting commander, or equivalent, will appoint the convenience

check writer via a Delegation of Contracting Authority Letter as having procurement authority

at a designated threshold (i.e., micro- purchase threshold). The following categories of

personnel may be appointed Check Writers: government civilian employees; members of the

armed forces; and foreign nationals (both direct and indirect hires) subject to operational

control and day-to-day management and supervision by US civilian and military personnel.

All check writers are considered legal agents; and must countersign their delegation letters to

acknowledge they have reviewed, understand, and concur with their GPC convenience check

program responsibilities. A discrete account must be set up in order to issue convenience

checks. Convenience check and GPC card accounts may be issued under a single managing

account but must remain separate accounts. The convenience checking account number must

be unique and cannot be used jointly with an existing GPC CH account number; however, a

GPC CH may also be a Convenience Check Writer. (T-0) The requirement owner shall not be

the same individual who holds the convenience checking account. (T-0)

9.1.3. The convenience checks bear the check writer’s name and shall only be used by the

named individual to pay for authorized, official government purchases. (T-0) It is the check

writer’s responsibility to safeguard and secure the convenience checking account number at all

times. The Convenience Checks will be pre-numbered and maintained by the check writer.

DAFI64-117 19 MAY 2022 59

Checks are negotiable instruments and must be stored in a locked container, such as a safe or

metal filing cabinet. Checks must be accounted for appropriately to prevent loss, theft, or

potential forgery. Lost checks are the responsibility of the check writer (see DoD 7000.14-R,

Volume 5).

9.1.4. Check writers must reconcile convenience checking accounts in the same manner as

GPC transactions. (T-0) Checks should be printed on duplicate paper to facilitate tracking and

reconciliation. Duplicate copies of checks must be retained as a part of the account holders’

original documentation files. Check writers must maintain a check register of all expenditures,

fees and deposits. (T-0)

9.1.5. AO responsibilities for convenience checking accounts are the same as those for the

GPC. The AO is responsible for the implementation of appropriate internal controls. AOs shall

complete the convenience check section of the surveillance checklists every quarter for each

convenience check account. (T-0) The A/OPC (Level 4) will review each convenience

checking account as part of the organization’s annual surveillance of accounts. (T-0)

9.1.6. Copies of posted checks are retained on file at the bank. Contact the bank’s customer

service if a check copy is needed. If a fee is charged, it must be accounted for in the purchase

log/funding document balance associated with the account. (T-0)

9.1.7. If a check has not yet posted to an account, in some cases, payment can be stopped on

a convenience check. Call the bank’s customer service for assistance to stop payment on a

check, which may only be temporary. If the check has already posted to the account, a request

to stop payment cannot be honored.

9.1.8. DFAS provides the convenience check payment data to the applicable A/OPC (Level

4), Account Manager, and Convenience Check Account Holder for determining the tax

reporting requirements and completion of specifically identified data not available to, or

captured by, the contracted bank. The Convenience Check Account Holder is responsible for

ensuring the completion and return of the data to DFAS. (T-0)

9.2. Unauthorized Use. The A/OPC (Level 4) shall suspend the account immediately for any

assigned check writer who issues a check(s) for any unauthorized use or violation. (T-0) The

A/OPC (Level 4) will notify the AO to remove all remaining checks from the check writer.

Surveillance will be conducted on the account by the A/OPC (Level 4). Check writing privileges

shall be permanently canceled for any organization in violation of this instruction more than twice

in a 24 month period. The contracting commander, or equivalent, may authorize an account if there

is a compelling need for the account and a different check writer can be appointed. Justification,

including disciplinary actions, procedures implemented to prevent recurrence, and the results of

the account surveillance by the A/OPC (Level 4), shall be submitted to the contracting commander,

or equivalent, and forwarded to the OA/OPC (Level 3). (T-0)

9.2.1. Convenience checks shall be issued in accordance with the MPT (See Attachment 1

for definitions) and shall not exceed the thresholds identified in Attachment 1. (T-0)

9.2.2. The same unauthorized uses associated with the government purchase card apply to the

convenience checks; however, the following also applies: convenience checking accounts

cannot be used for recurring services; convenience checks cannot be used to reimburse students

for tuition assistance; checks shall not be used as a method of contract payment. (T-0)

60 DAFI64-117 19 MAY 2022

9.3. Funding. AF Form 4009s will be used to fund convenience checking accounts. (T-0) The

organization is responsible for all administrative costs associated with the use of checks including

any costs for checks and bank surcharges. The total purchase amount, plus the bank checking

account fee, must be entered in the check writers check registers and deducted from the funding

document balance. Likewise, all checks must be entered into the bank’s Electronic Access System

in the same manner as a GPC transaction. Checks may not immediately post when written, and

therefore, may not reflect in the current month’s convenience checking account statement of

account. When a check is presented to the bank for payment, there must be enough funds to cover

the check. In addition, a check cannot exceed the single purchase limit assigned to the account or

a Non-Sufficient Funds notification may be returned to the merchant. A Non-Sufficient Funds fee

will be charged against the check writer’s account (and must be accounted for on the purchase

log/funding document balance). (T-0)

DAFI64-117 19 MAY 2022 61

Chapter 10

GOVERNMENT PURCHASE CARD USE FOR EMERGENCY ACQUISITIONS

10.1. Emergency Acquisition Flexibility (EAF). There will not be a blanket increase of CH

authority. EAF is defined in DFARS 218.2—Emergency Acquisition Flexibilities, and include:

Contingency Operations; Defense or Recovery from Certain Attacks; Incidents of National

Significance, Emergency Declaration, or Major Disaster Declaration; Humanitarian or

Peacekeeping Operation; and Head of Contracting Activity Determinations. Emergency

Acquisition Flexibilities increase the MPT and SAT with respect to the emergency identified in

DFARS 213.201(g). Increased thresholds shall be authorized in writing by the head of the

contracting activity as defined in FAR 2.101. (T-0) When using emergency acquisition

flexibilities, including the increased MPTs defined in paragraph (4) of the “micro-purchase

threshold” definition at FAR 2.101 revised procedures in support of contingency contracting may

be authorized. Mandatory: A/OPC (Level 4) must take affirmative steps to ensure that emergency

acquisition flexibilities are used solely for transactions that have a clear and direct relationship

with the event and that appropriate management controls are established and maintained to support

the use of the increased authorities. Additional information regarding use of the GPC in support

of contingency contracting appears in Department of Defense Government Purchase Card

Guidebook for Establishing and Managing Purchase, Travel, and Fuel Card Programs, Appendix

10.2. Emergency Thresholds.

Table 10.1. Table10.1. GPC MPT Values for Contingency Contracting

Supplies

Government

Purchaser’s

Physical Location

Authorized MPT

Inside United States

$20,000

Outside United States

$35,000

Services (Including Services Acquisitions Subject to Service Contract

Labor Standards, 41 U.S.C. Chapter 67)

Government

Purchaser’s Physical

Location

Place of Performance

Authorized

MPT

Inside United States

Inside or Outside

United States

$20,000

Outside United States

Inside United States

$20,000

Outside United States

$35,000

62 DAFI64-117 19 MAY 2022

10.3. Responsibilities

10.3.1. CPM (Level 2). CPM (Level 2) program coordinators will establish reporting

categories in the ECARS system for transactions associated with declared events if required.

CPM (Level 2) and OA/OPC (Level 3) program coordinators will disseminate declarations to

the effected installations.

10.3.2. Installation Contracting Squadron. The contracting commander, or equivalent, shall

identify contingency contracting officers with pre-positioned GPC accounts in advance of

need. These CHs shall have a card with an initial spending limit of $1 until an emergency

acquisition flexibility is declared and purchase limits are increased. (T-0) To meet the

requirements of FAR subpart 2.101, HCAs must ensure APOC directs CHs to retain all GPC

transaction determinations to use elevated acquisition thresholds in support of each such

operation. Transaction supporting data is to be logged using AXOL (Transaction Management

– Attachments). HCAs must ensure APOCs instruct their CHs to enter NIA Codes in AXOL

Order Management for transaction made in support of applicable operations. NIA Codes can

be found in the Federal Procurement Data System at https://fpds.gov. Note: assignment of

NIA Codes is rare; not all disasters or contingency operations will be assigned an NIA Code.

HCAs must designate officials to conduct follow-up reviews of transactions in support of each

event pursuant to the related law and DPC Policy Memo Government-wide Commercial

Purchase Card Guidance Related to Recording Transactions involving National Interest Action

Codes and Emergency Acquisition Authorities (GPC 2021-1).

10.3.2.1. Upon declaration of an emergency the contracting squadron commander shall

ensure contracting officer warrants and/or delegations of authority are modified to reflect

applicable procurement limits. (T-0)

10.3.2.2. All deployable contracting personnel will receive GPC training and maintain

copies in the individual’s deployment folder. (T-0) In some cases, the Contingency

Contracting Officer may be issued a GPC specific to the operation or exercise. Designated

deployment Contingency Contracting Officers will be notified of unique GPC

requirements, if any, through their Personnel Readiness Unit for the operation they are

tasked to support.

10.3.2.3. Contingency Contracting Officers should be issued a GPC by their home station

for use during the deployment or operation unless exempted by the supported command.

When functional control of the deployed Contingency Contracting Officer shifts to another

Head of Contracting Activity, home station-issued GPCs may continue to be used unless

prohibited by either the home station or the gaining command. GPCs may be issued to the

Contingency Contracting Officer under the authority and direction of the supported

command’s Head of Contracting Activity. In all cases the Contingency Contracting Officer

will follow the guidance provided by the GPC-issuing office. When the Contingency

Contracting Officer deploys, the limits can be raised by the A/OPC (Level 4) via the bank’s

Electronic Access System. The limits should be raised to a realistic level based on the

expected purchase volume for that operation. Upon return of the Contingency Contracting

Officer to home base, the spending limits should be lowered to the previous level unless

the organization requires that Contingency Contracting Officer to continue purchasing for

that organization’s purpose in a non-contingency environment.

DAFI64-117 19 MAY 2022 63

10.3.3. A/OPC (Level 4). The A/OPC (Level 4) shall distribute governing policy and guidance

with respect to use of the GPC for each event to all effected GPC officials. (T-0)

10.3.3.1. Ensure letters for delegation of procurement authority appointed in JAM to CHs

with increased authority. (T-0)

10.3.3.2. Increase GPC spending limits to AOs and CHs only where appropriate. (T-0)

10.3.3.3. Maintain a discrete record of all AO and CH accounts with increased purchase

and monthly limits, including convenience check accounts. (T-0)

10.3.3.4. Coordinate GPC account fund availability for contingency contracting

operations with Financial/Resource Managers. Work with Financial/Resource Managers to

add alternate LOAs earmarked for each event to appropriate managing accounts.

10.3.3.5. Contact the card-issuing bank to remove velocity limits from appropriate

accounts.

10.3.3.6. Develop and issue instructions to enable the identification and capture of all

contingency contracting GPC purchases (transactions and dollars), regardless of whether

the cost is reimbursable. The ECARS should be used to identify transactions associated

with an event; however, the system may not be available and an alternate method may be

used.

10.3.3.7. Develop and implement a supplemental oversight program for all accounts with

elevated spending limits.

10.3.4. AOs shall conduct follow-up reviews of all transactions made in support of each event.

These reviews should take place as soon as practicable, but no later than 30 calendar days after

any transaction. (T-0) This review shall include:

10.3.4.1. Ensure CH compliance with all governing statute and regulatory guidance

regarding the use of the GPC. (T-0)

10.3.4.2. Ensure CHs maintain a discrete record of purchases made using the GPC in

support of each event to include: merchant name, item being purchased, cost of each item,

date of purchase, and any other relevant information. (T-0)

10.3.4.3. Ensure CHs use the correct LOA for purchases made in support of each event.

(T-0)

10.3.4.4. Ensure convenience checks written in support of the event do not exceed

authorized spending limits and the sources of supply for the items or services purchased

with the convenience check do not accept the GPC. (T-0)

10.3.4.5. Ensure purchases are entered into the ECARS where required and correctly

identify the event supported. (T-0)

10.3.5. CH and Convenience Check Account Holder. CHs and convenience check writers

must ensure they receive the proper delegation of authority prior to making purchases in

support of a declared event.

10.3.5.1. Competitive procedures should be used to the maximum extent practicable.

64 DAFI64-117 19 MAY 2022

10.3.5.2. CHs are responsible for ensuring that prices are reasonable. The CH should make

common-sense determinations and may take into consideration the extraordinary nature of

the emergency environment.

10.3.5.3. CHs using CONUS emergency procurement authority are expected to provide

small businesses maximum practicable opportunity under the circumstances, either as

prime contractors and subcontractors. Where possible, and consistent with efficient

acquisition of needed supplies and services, local small businesses should be given priority.

10.3.5.4. Section 307 of the Robert T. Stafford Disaster Relief and Emergency Assistance

Act (P.L. 93-288) establishes a preference, to the extent feasible and practicable, for

contracting with local organizations, firms, or individuals for debris clearance, distribution

of supplies, reconstruction, and other major disaster or emergency assistance activities.

10.3.5.5. If making a purchase on behalf of another agency, the agency making the

purchase will ensure the requesting agency has the authority to make the purchase and fully

document the GPC transaction, including the date and time of the request, the name and

contact information of the requesting official, and the funding authorization.

10.3.5.6. CHs and check writers shall:

10.3.5.6.1. Establish and maintain a discrete record (i.e., separate from non-emergency

transaction records) of the number of transactions and dollars spent in support of each

event, regardless of whether the cost is reimbursable. (T-0) The bank’s system and the

ECARS are required for use. Coordinate with the A/OPC (Level 4) to determine

reporting and tracking requirements. At a minimum, record: merchant name, item

being purchased, cost of each item, date of purchase, NIA, and any other relevant

information.

10.3.5.6.2. Coordinate with the AO and financial management and follow agency

accounting procedures. (T-0) If finance has no guidance for accounting, provide

notation in the CH purchase log that the purchase is associated with a declared event.

10.3.5.6.3. Ensure each GPC transaction is charged to the LOA specifically

established for that event. (T-0)

10.3.5.6.4. Write convenience checks only when necessary and within authorized

MPT; i.e., confirm that the supplier source does not accept the GPC or a formal

contract. (T-0)

10.3.5.6.5. For contingency contracting construction contracts, ensure the GPC is used

only as a method of payment. (T-0) An existing contract vehicle must be in place prior

to the use of this authority. Otherwise, the CH is limited to the construction MPT

defined in FAR 2.101. (T-0)

DAFI64-117 19 MAY 2022 65

10.4. Deviations and Risks. Deviation from normal separation of functions controls is

authorized when mission accomplishment requires such deviation and potential conflicts of

interest are mitigated. Internal control principles generally require a four-way separation of the

contracting, receiving, voucher certification, and disbursing functions. Commanders, or

equivalents, should be aware of the increased possibility of the risk of errors, theft, and fraud that

may result from the merging of functions. Every effort to mitigate these risks should be made, such

as post-payment reviews, rotation of duties, and management review of financial data and reports.

10.5. Reconciling Transactions in an Emergency Environment. If Internet capability is

available at the deployed location, the CH will reconcile all transactions via the bank’s Electronic

Access System using normal procedures. If not, the CH will coordinate with the AO so the AO

will reconcile all transactions on behalf of the CH.

66 DAFI64-117 19 MAY 2022

Chapter 11

PURCHASES ABOVE THE MICRO-PURCHASE THRESHOLD

11.1. Purchases Above the MPT. Purchases above the MPT are not automatically exempt from

the Competition in Contracting Act, Buy American Act, Economy Act, Service Contract Labor

Standards Act, Wage Rates Requirements Act, and the Small Business Set-Aside Program. CHs

may be appointed specific authority to make purchases above the MPT up to the SAT. (T-0) See

Attachment 2 for JAM GPC Role Descriptions & Table 2 GPC Cardholder Special Designation

Authority Types. This Appointment can only be granted to individuals who have completed

training commensurate with their delegated authority and as approved by the CPM (Level 2). Duly

appointed Contract Ordering Officials may make purchases for services and supplies purchased

through pre-priced contractual vehicles, mandatory DAF sources and all others identified in FAR

Part 8, Required Sources of Supplies and Services, as stipulated in their Delegation of Authority

Letter. Contracting Officers may also make GPC purchases using the limits of their warrants, not

in excess of the SAT, but need to have the special designation in JAM as a Contract Ordering

Official. (T-0)

11.1.1. Pre-Priced Contracts. Contract Ordering Official CHs can make purchases using the

GPC above the MPT up to the SAT on Pre-Priced contracts. To execute these purchases, a

“purchase call” document must first be routed through the end user, AO, PCO and finally the

CH making the purchase. The purchase call document will be uploaded alongside required

purchase documentation when recording the purchase in ECARS.

11.1.2. CH Training Requirements for Above MPT up to SAT Purchases on Pre-Priced

Contracts. CHs shall be appointed as a “Contract Ordering Official” in PIEE/JAM to be

authorized to spend up to the SAT. (T-0) This requires CHs, who are not Contracting Officers,

to take CON 237 – Simplified Acquisition Procedures, prior to receiving authorization to spend

up to the SAT on pre-priced BPAs and Indefinite Delivery/Indefinite Quantity contracts.

Additional mandatory training includes: CLC046 – DoD Sustainable Procurement Program

(Green Procurement), CLM 003 – Overview of Acquisition Ethics, CLM 023 – AbilityOne

Contracting, and finally GSA § 508 Training. (T-0)

11.2. Contract Payment Method. Contracting Officers are encouraged to incorporate GPC as a

payment method on contracts when more advantageous to the government. Contracting Officers

should consider pricing (rate), process savings (including DFAS fees and administrative time) and

industry norms as part of that consideration. Contracting Officers are required to ensure contractor

invoices are accurate (e.g., charge against line items, totals). Formal contract payments are not

limited to the SAT. Inter-governmental payments (DAF Organizations-to-Other Federal Agency

or DoD Component) must be made through use of the Intra-Governmental Payment and Collection

(IPAC) system. (T-0) Intra-governmental payments (DAF Organization-to-DAF Organization)

must be made through use of the Invoice Processing Platform (IPP).

11.3. Guidance on Program Setup for Contract Ordering Officials. A/OPC (Level 4) may

apply the following steps to use of the GPC above the MPT and up to the SAT.

11.3.1. Develop Training Charts. A/OPC (Level 4) may develop training charts to brief along

with initial standard training in accordance with DAFI 64-117. These training charts may

include Fair & Reasonable Price Determinations in accordance with FAR 13.106 Soliciting

DAFI64-117 19 MAY 2022 67

competition, evaluation of quotations or offers, award and documentation, subsection 3 and

ECARS for inputting consolidated and individual Contract Action Reports (CAR) into FPDS-

NG Reporting.

11.3.2. Appointing Fair & Reasonable Price Determination Officials. CHs must follow the

ordering guide procedures regarding competition or Fair Opportunity. A fair and reasonable

price determination is an assessment by the government that a proposed price for a supply or

service can be considered “fair and reasonable” by applying one or more price analysis

techniques. Before authorizing a transaction above the MPT, a Contracting Officer must

determine that the proposed price is fair and reasonable as prescribed by FAR 13.106-3(a.).

(T-0)

11.3.2.1. Since A/OPC (Level 4) are usually heavily involved in approving and reviewing

transactions above the MPT in ECARS, it is highly recommended that A/OPC (Level 4)

with warrants serve as GPC Fair & Reasonable Price Determination Officials.

11.3.2.2. A sample Contracting Officer’s Fair & Reasonable Price Determination template

is provided below in Attachment 3, Sample Determination of Fair and Reasonable Pricing.

Completed Determinations of Fair and Reasonable Pricing must be retained in the

transaction file.

11.3.3. Reporting GPC purchases above the MPT. In accordance with FAR 4.606, Reporting

Data, actions above the MPT shall be reported to FPDS-NG as applicable in accordance with

FAR 4.606. (T-0)

11.3.3.1. For actions above the MPT and below $25,000, CHs and AOs must use ECARS

to report individual actions. (T-0) At the end of the month, A/OPC (Level 4) can use

ECARS to generate a consolidated listing of contract actions between MPT and $25,000,

which are then reported as summary level activity in FPDS-NG (see ECARS Users Guide

for detailed instructions). Express Reporting should be done at least monthly.

11.3.3.2. An “individual” CAR must be completed in FPDS-NG by the contracting officer

CH. (T-0) Actions above $25,000 cannot be consolidated by contract into a single report.

11.4. Pre-Transaction. Actions associated with pre-transactions for buys include those of

compliance, purchases requiring authorization, competition, fair and reasonable pricing and

Procurement Instrument Identifier (PIID) Assignment. Prior to making purchases CHs shall

ensure:

11.4.1. Compliance. Abide by the procurement, small business, and finance guidance, and

regulations prescribed within DAFI 64-117 or DPC guidance as identified in DAFI 64-117

paragraph 2.2.1.

11.4.2. Purchases Requiring Authorization. Obtain the proper pre-purchase authorizations

(e.g., Hazardous materials, IT Support, Medical) per DAFI 64-117 paragraph 7.12.

11.4.3. Competition & Fair Opportunity. As per FAR Subpart 13.203(a)(1), to the extent

practicable, micro-purchases shall be distributed equitably among qualified suppliers. For

actions above the MPT Competitive procedures should be used to the maximum extent

practicable in accordance with FAR 13.104. In accordance with FAR Part 8, screen for and use

required sources of supply.

68 DAFI64-117 19 MAY 2022

11.4.4. Fair & Reasonable Price Determinations. These determinations must be completed

through a Contracting Officer’s Determination of Fair & Reasonable Pricing as referenced

above. (T-0)

11.4.5. Procurement Instrument Identifier (PIID) Assignment. Each GPC transaction above

the MPT must be assigned a unique agency/organization ID number - known as a PIID (in

accordance with FAR 4.605) – for reporting purposes in FPDS-NG. (T-0) Reference the

ECARS User’s Guide for more direction.

11.5. Post-Transaction. Actions associated with post-transaction for buys include those of

delivery and acceptance, ECARS and FPDS-NG Contract Action Reporting. Once the transaction

has been completed, CHs shall ensure:

11.5.1. Delivery & Acceptance of Goods. Acceptance of deliverables must comply with DAFI

64-117 paragraph 2.2.6.5. If an individual item is deemed highly pilferable and/or is

individually valued at $5,000 or above, it must be properly Item Unique Identification (IUID)

marked in accordance with DFARS 211.274-1. (T-0)

11.5.2. Expressed Contract Action Reporting. Under expanded use, transactions exceeding the

MPT up to $25,000 must be reported in ECARS. (T-0)

11.5.3. FPDS-NG Contract Action Reporting CAR. If the GPC is used for a purchase over

$25,000, the Contracting Officer must complete a CAR in FPDS-NG. (T-0)

11.6. Program setup for GPC as method of Contract Payments.

11.6.1. FAR 13.3(c)(3) authorizes expanded use of the GPC to include its use for contract

payments. Contracting Officers are encourage to use this method of payment to maximize

rebates, reduce the administrative costs and prompt payment issues often encountered with the

processing of traditional written contracts. The contract must include the third party payment

clauses required by FAR 32.1108, Payment by government-wide commercial purchase card

and be fully funded. (T-0)

11.6.2. Contract Payment & PIEE (WAWF) Procedures. In accordance with Department of

Defense Government Purchase Card Guidebook for Establishing and Managing Purchase,

Travel, and Fuel Card Programs, Contracting Officers awarding contracts authorizing use of

the GPC as a method of payment must ensure contractor compliance with the requirement for

vendors to use PIEE WAWF module to create and submit the receiving report to ensure

compliance with Title 31 USC, Chapter 39, known as the Prompt Payment Act, requirement

for acceptance. (T-0) These requirements are addressed in DFARS 232.7002(a)(2) and

232.7003(a), and DFARS PGI 253.213-70. Use of PIEE WAWF module to create and accept

receiving reports is mandatory when the GPC is used as a method of payment against a

contract. (T-0) In order to ensure proper routing of contract transactions paid with the GPC,

use the code “CRCARD” in the Pay Official/DoDAAC field. The contractor is required to

generate the receiving report in WAWF, and the government acceptor is required to accept the

receiving report in WAWF. (T-0) The CH is required to verify acceptance has occurred in

WAWF prior to submitting the invoice to the Certifying Officer for certification. (T-0)

DAFI64-117 19 MAY 2022 69

Chapter 12

OVERSIGHT

12.1. GPC Oversight Requirements. The oversight of the GPC program responsibility rests

with the Activity to ensure compliance with Department of Defense SP3 Government-wide

Commercial Purchase Card Policies, procedures and Tools – SP3 Transition Memorandum #6.

Additionally, roles & responsibility as outlined in Chapter 2 provide key information to ensure a

successful program.

12.2. Monthly Reviews . Monthly A/OPC reviews shall be conducted to promote and measure

compliance with purchasing and management internal controls and provide reasonable assurance

of the effectiveness of these controls to mitigate program risk. This review may be considered

complete only if 100 percent of all DM cases open during the billing cycle under review have been

closed in IOD or granted “Deferred” (i.e., deployment or exemption) status. A/OPC (Level 4) are

required to conduct a Monthly A/OPC Review each billing cycle.

12.2.1. Monthly A/OPC Review must:

12.2.1.1. Validate that all DM cases are closed.

12.2.1.2. Assess the key purchasing and management internal controls (e.g., span of

control, delinquencies, training). Key GPC program controls are calculated and displayed

in the Monthly A/OPC Review Report that is generated by IOD.

12.2.1.3. Perform a summary assessment that includes 100 percent of all transactions NOT

flagged by IOD to (1) ensure awareness of purchasing activity within their hierarchy; and

(2) identify purchasing and behavior patterns not otherwise identified by IOD (e.g., patterns

that span multiple CH and/or Managing Accounts) or that may otherwise require A/OPC

(Level 4) action. AXOL transaction detail reports are available for use in performing these

reviews. At their discretion, the A/OPC (Level 4) may identify additional transactions for

review using the IOD tool. The AO is required to assess these transactions as part of the

normal DM case review process and timeline. A/OPC (Level 4) are required to ensure a

DM case is created for each of their findings and disciplinary category determinations.

Complete records of findings and disciplinary category determinations are necessary to

automate GPC reporting requirements and ensure accurate information is available for use

by individuals responsible for management and oversight of GPC programs.

12.2.1.4. A/OPC (Level 4) are required to document completion of their review in IOD by

completing the A/OPC Monthly Check List.

12.2.1.4.1. The IOD tool ensures A/OPC Monthly Check Lists are automatically

submitted to the OA/OPC (Level 3) (can include up to two (2) OA/OPC (Level 3) tiers).

OA/OPC (Level 3) are required to log in to IOD each cycle to spot-check the Monthly

Reviews conducted by the A/OPC (Level 4) and/or OA/OPC (Level 3) directly below

them in the hierarchy. OA/OPC (Level 3) must electronically certify in IOD that they

conducted their monthly reviews. IOD includes a dashboard showing completion of the

process at each level.

12.2.1.4.2. If the monthly review cannot be completed using IOD because the AO

and/or A/OPC (Level 4) and their alternates are deployed and have insufficient access

70 DAFI64-117 19 MAY 2022

to the application, the OA/OPC (Level 3) may then mark them as DEPLOYED in IOD

and approve completion of the monthly review cycle. The AO and or A/OPC (Level 4)

will complete the monthly review manually then update the audit tool upon completion

of the deployment.

12.2.1.4.3. A/OPC (Level 4) must complete their monthly review within 30 calendar

days of the end of the billing cycle. OA/OPC (Level 3) each have 10 calendar days to

complete their monthly review.

12.2.2. Monthly CPM Reviews will be completed to ensure the activities have satisfied the

requirements of paragraph 12.2.1.

12.3. Semi-Annual Reviews . Semi-Annual Reviews shall be conducted and performed in IOD

at the end of the March and September billing cycles and are a consolidation of the previous six

(6) monthly reviews (20 March – 19 September and 20 September – 19 March each year). They

are conducted to ensure adherence to internal controls and facilitate senior management’s

awareness of their GPC program’s health (e.g., strengths and areas requiring improvement), and

to help them promote the interdisciplinary communication necessary for successful GPC program

operations (e.g., is the program appropriately resourced, do supervisors engage to resolve

performance issues and take disciplinary action when warranted, are Resource Managers vested in

supporting timely resolution of payment issues to maximize refunds).

12.3.1. The Semi-Annual Review shall be initiated by the A/OPC (Level 4) in IOD. It is an

aggregation of the A/OPC (Level 4) organization’s six (6) previous Monthly A/OPC Reviews.

Reference I shows the Monthly and Semi-Annual Review Reports Format, Data Sources, and

Calculation Methodologies.

12.3.2. A/OPC (Level 4) are required to brief their review results to their own HA (apprising

the HA of program strengths and any concerns within their organizations). They must also

obtain the HA’s signature on the Semi-Annual Head of Activity Review Report and provide a

scanned version of the signed report and other review documents (if any/as required) to the

OA/OPC (Level 3) at the next higher tier above them in the hierarchy by attaching scanned

files on the IOD messages tab, and certify they have completed their Semi-Annual Head of

Activity Reviews in IOD.

12.3.3. A/OPC (Level 4) are required to retain their final signed documents. OA/OPC (Level

3) (up to two tiers), if assigned, are required to:

12.3.3.1. Summarize the reports provided by the A/OPC (Level 4) or OA/OPC (Level 3)

at the tier directly below them in the hierarchy. (T-1)

12.3.3.2. Review the results with their HA and obtain their signature on their Semi-Annual

Head of Activity Review Report. (T-1)

12.3.3.3. Provide a scanned version of the signed report and other consolidated review

documents (as required) to the OA/OPC (Level 3) or CPM (Level 2) at the next higher tier

above them in the hierarchy by attaching scanned files on the IOD messages tab, and certify

they have completed their Semi-Annual Head of Activity Reviews in IOD. (T-1)

12.3.3.4. OA/OPC (Level 3) are required to retain their final signed documents. (T-1)

DAFI64-117 19 MAY 2022 71

12.3.4. All HA reviews must be completed and provided to the CPM (Level 2) no later than

15 June and 15 December of each year. CPMs (Level 2) are required to brief their component

HA and provide their review results to the agency program management office no later than

15 July and 15 January of each year. (T-0)

12.4. CPM (Level 2) Program Management Review (PMR) . The CPM (Level 2) will

periodically review the activity to ensure compliance via a PMR process.

12.4.1. HCAs or their Chief of Contracting Office (COCO) will conduct GPC PMRs on

contracting activities, to include subordinate contracting offices, regardless of the level, at least

once every 36 months and provide the schedule of reviews no later than 31 August of the

preceding fiscal year to the CPM (Level 2). CPM (Level 2) may grant, in writing, an extension

up to four (4) years on a one-time basis when circumstances are justified. Additionally, the

CPM (Level 2) may require, in writing, more frequent reviews of contracting activities as

deemed necessary.

12.4.2. Types of GPC PMRs. The GPC PMR is a tiered program that includes the following:

12.4.2.1. GPC PMR reviews by the CPM (Level 2) to DAF Contracting Activities.

12.4.2.2. GPC PMR reviews by the HCA to the COCOs and other subordinate contracting

offices.

12.4.2.3. GPC PMR reviews by the COCOs to subordinate contracting offices.

12.4.2.4. Special assistance, review and assessment, DAF-wide, as required.

12.4.3. Approach of Procurement Management Reviews.

12.4.3.1. GPC PMRs will be collaborative and will emphasize effectiveness of strategic

planning, identification and effectiveness of metrics, and the flow of information among

organizations at the headquarters and COCO levels. GPC PMRs will evaluate effectiveness

along with compliance with procurement laws, regulations, policies, and best practices at

the contract execution level. PMRs will identify improvements needed in GPC policies and

procedures.

12.4.3.2. GPC PMRs will provide for the exchange of information and advice on lessons

learned, best practices, mitigation of barriers to effective change, and opportunities for

continuous improvement.

12.4.3.3. Participation by the CPM (Level 2) in COCO GPC PMRs will address GPC PMR

objectives and enhance the COCO team in achieving its responsibilities.

12.4.4. Preparation for GPC PMRs. Notify procurement organizations, if reasonable, 30 days

before planned virtual or in person GPC PMRs. The activity shall provide the following in

advance: metrics, GPC AXOL reports and Insights on Demand data mining reports, copies of

previous reviews/corrective action plans, procurement authority, and training materials.

Additionally, the activity may request additional areas of emphasis and assistance during the

GPC PMR.

72 DAFI64-117 19 MAY 2022

12.4.5. Results of Procurement Management Reviews.

12.4.5.1. Reports of GPC PMR results will contain a risk assessment, analysis of issues,

commendations, observations, findings, and recommendations as appropriate. GPC PMR

report findings must be specific and include sufficient information to enable root cause

analysis. GPC PMR recommendations must be based on supported findings and be

actionable.

12.4.5.2. Contracting activities at all levels will perform timely GPC PMRs. Untimely

reporting erodes the effectiveness of the review.

12.4.5.3. Reviewers shall submit the initial PMR report to the reviewed activity within 30

business days of the Out-brief.

12.4.5.4. The GPC contracting activity reviewed shall submit a Corrective Action Plan

(CAP) within 30 business days of report receipt if a CAP is recommended for a high risk

rating.

12.4.5.5. The responsible review official must review and approve the CAP and prepare a

Final PMR report within 30 business days of CAP receipt.

12.4.5.6. The reviewed activity must complete corrective actions - if any - within the

agreed timeframe, inform the GPC PMR Team Lead of corrective actions taken, and

request closure of the CAP.

12.5. Purchase Card Oversight Module (PCOM). DPC will deploy a new PIEE module called

the Purchase Card Oversight Module (PCOM). Once fully functional PCOM will facilitate conduct

of Data Mining Case Validation Reviews (CVR) on a quarterly basis. The CVR process will

consist of a review of a statistically valid sample of closed data mining cases to determine whether

AOs and A/OPC (Level 4) documented accurate conclusions.

DAFI64-117 19 MAY 2022 73

Chapter 13

CORRECTIVE ACTIONS

13.1. Corrective Actions of Violations. Improper, fraudulent, abusive, or negligent use of any

government charge card is prohibited. The agency may take corrective action, impose disciplinary

action (including removal for serious or repeated infractions), and take other administrative actions

for charge card infractions. The GPC shall only be used by the named individual on the card to

pay for authorized, official US Government purchases. The GPC is specially imprinted with the

United States Seal and the words, “United States of America” to avoid being mistaken for a

personal credit card. All GPC officials have a shared responsibility to take appropriate action and

report to higher authority any potential program-related fraud, waste, abuse, and misuse. Each

Command and/or organization shall formalize policies and procedures and identify corrective

measures that will be implemented as a result of non-compliance. (T-2)

13.2. Discovery. If a potential GPC violation is discovered, GPC personnel shall ensure

suspected fraud, misuse, and/or abuse of the purchase card is appropriately investigated. In cases

of suspected fraud, charge card managers must refer these instances to independent investigatory

agencies (e.g., Air Force Office of Special Investigations) for investigation.

13.3. Major Violations.

13.3.1. Exceeding purchase authority limit. If a CH has exceeded their limit, they exceeded

their authority and a ratification (where possible) by Contracting must be processed. (If a report

was already processed, a purchase order will not be accomplished; however, an approved

ratification authorizing the purchase must be accomplished.).

13.3.2. Exceeding available funding. (T-0)

13.3.3. Purchases by individuals other than the authorized CH.

13.3.4. Cash advances. (T-0)

13.3.5. Returns for cash or credit vouchers. (T-0)

13.3.6. Betting, Casino Gaming, Off-track Betting, Lotteries, or any other forms of gambling

or games of chance. (T-0)

13.3.7. Items/Services for the personal benefit of government employees, to include the CH

keeping points, discount coupons, rebates, or other bonus and incentive refunds for personal

use. (T-0)

13.3.8. Internal Fraud. Internal fraud is any felonious act of corruption or attempt to cheat the

government or corrupt the government’s agents by charge card program officials. For example,

CH purchasing items for personal use or to receive a personal benefit. (T-0)

13.3.9. Card Abuse. Card abuse is the intentional use of the GPC in violation of applicable

guidance and regulations. Intentionality may be determined from repeat offenses of the same

violation after corrective action/retraining has occurred. For example, repeatedly exceeding

the MPT or splitting requirements to avoid the MPT.

74 DAFI64-117 19 MAY 2022

13.4. Disputing and Resolving Fraudulent and Erroneous Transactions. A/OPC (Level 4)

shall verify that all potentially fraudulent and erroneous transactions that have been identified are

disputed and properly resolved. The A/OPC (Level 4) shall document a substantiated violation as

well as any action taken to resolve the noncompliance. (T-0) For major violations, the A/OPC

(Level 4) shall reduce the CHs purchase limit for a period of not less than 30 days. For mission

essential requirements, the CONS/CC may waive the 30 day suspension after completion of

corrective action. Evidence of deliberate misuse, abuse, or fraud shall be referred to the CH’s

and/or AO’s commander, or equivalent, by the contracting commander, or equivalent, for

appropriate action.

13.5. Corrective Actions. A/OPC (Level 4) shall ensure the suspension and revocation of GPC

account privileges for individuals (CHs and AOs) who consistently violate GPC procedures. Any

determinations to cancel or permanently suspend a CH or AO account shall be made by the

contracting commander, or equivalent, in writing, and their findings forwarded to the CH’s and/or

AO’s organizational commander, or equivalent. Continual violation of GPC procedures by an

individual CH or AOs shall result in termination of GPC privileges. (T-1) The violating

organization commander, or equivalent, shall be responsible for completing, signing, and

providing a Corrective Action Plan and submitting to the contracting commander, or equivalent,

within 14 calendar days. The contracting commander, or equivalent, has the authority to waive

suspension limits, if required, to avoid mission impacts; however, a corrective action plan shall be

accomplished to preclude recurrence.

13.5.1. The GPC program office personnel shall conduct the necessary audit oversight to

identify possible improper purchases, document, and retain findings in the account file. (T-0)

The A/OPC (Level 4) will be responsible, as deemed necessary, to accomplish refresher

training, make changes to account limits, terminate accounts, and document GPC files. (T-0)

At a minimum, retraining is required.

13.5.2. The A/OPC (Level 4) will reduce accounts to $1 for 30 calendar days if the managing

account exceeds their available funding, or if payment is delinquent after 30 calendar days past

the bank statement date; and the entire organization is suspended at 90 calendar days past the

bank statement date. (T-0) The A/OPC (Level 4) will also ensure any accounts delinquent 120

calendar days or more will be terminated. (T-0) Upon discovery, A/OPC (Level 4) shall

immediately suspend managing accounts that exceeds their funding twice in a FY by reducing

the account to $1. This suspension shall remain in place until a new AO is trained and appointed

in JAM. (T-0)

13.5.3. At a minimum, organization CCs, or equivalents, shall notify each violator that

repeated violations may result in termination of GPC privileges. The CH account will remain

suspended until the CH’s organizational Squadron Commander, or equivalent provides a

corrective action plan to the contracting commander, or equivalent, and shall include

documented assurance steps that have been put in place to ensure the violation will not occur

again. Organizational commanders, or equivalents, must sign all corrective action plans for

accounts to be restored. (T-0)

13.5.4. Financial management will review purchase(s) and regulatory guidance necessary to

make final determinations regarding any abuse or misuse of fiscal policies and law. When the

review is complete, the financial management point of contact will notify the A/OPC (Level

4) of the determination. If financial management confirms the purchase was improper, they

DAFI64-117 19 MAY 2022 75

will apply the appropriate remedy to recoup the funds, ensure the funds are returned to the

correct billing account, and in turn provide the GPC program office with all pertinent

information. (T-0)

13.6. Pecuniary Liability. The government is liable for unauthorized purchases that cannot be

ratified.

13.6.1. A CH who makes unauthorized purchases, allows others to use the card, or carelessly

uses the GPC shall be liable to the government for the total dollar amount of unauthorized

purchases made in connection with the misuse or negligence. The CH may also be held

pecuniary liable, as Accountable Official to the government, for any payment certified and

paid based on false or negligent information provided to the Certifying Officer.

13.6.2. As a Departmental Accountable Official, the AO may be held pecuniary liable to the

government for any payment certified and paid based on false or negligent information

provided to the Certifying Officer. AOs are considered Departmental Accountable Officials

under the pay and confirm process. As such, AOs provide information, data, or services to

Certifying Officers upon which the latter rely to certify vouchers for payment. In accordance

with the provisions of DoD FMR Volume 5, Chapter 5, Paragraph 050701(C), AOs are not

subject to the presumption of negligence, but may be held pecuniary liable under USC Title

10, Subtitle A, Part IV, Chap 165, Sec 2773a for an illegal, improper, or incorrect payment

resulting from information, data, or services they negligently provide to a Certifying Officer

and upon which that Certifying Officer relies when certifying a payment voucher. Any

pecuniary liability of an AO for a loss to the United States resulting from an illegal, improper,

or incorrect payment may be joint and several with that of any other officer or employee of the

United States or member of the uniformed services who is also pecuniary liable for that loss.

13.7. Disciplinary Actions. At a minimum, organization CCs, supervisors, or equivalents, shall

notify each violator that repeated violations may be result in consideration of appropriate

disciplinary action using the UCMJ disciplinary processes or civilian disciplinary rules. The

contracting commander, supervisors, or equivalent, retains responsibility of addressing with the

organizational commander, or equivalent, the need for any disciplinary action against the CH

and/or AO.

13.7.1. Supervisory Responsibility. It is DoD policy that the supervisor of the individual(s) or

parties responsible for violating applicable GPC regulations be informed in a timely manner.

Supervisors, who receive information indicating personnel have engaged in any fraud, misuse

or abuse of a purchase card, have a duty under AFI 36-704 to gather (including further

investigation if needed), analyze and carefully consider available facts and circumstances

before taking or recommending disciplinary action. Supervisors shall consider appropriate

disciplinary/adverse action for individuals who have violated applicable GPC regulations.

13.7.2. The circumstances of each individual case will determine the appropriate type of

disciplinary/adverse action of civilian employees, if any, that may be imposed. There is no

single response appropriate for all cases. A progression of increasingly severe penalties is often

appropriate in the case of minor instances of misuse. However, cases that are more serious may

warrant a more severe penalty for the first offense if abuse or fraudulent activity is evident. For

civilians (except senior executives), the supervisor considering disciplinary action should

contact the servicing Human Resources Office for assistance in taking any disciplinary/adverse

action. (For senior executives, AF/DPS serves as the servicing Human Resources Office and

76 DAFI64-117 19 MAY 2022

must be contacted before any disciplinary action is considered.) Coordination with the

appropriate legal office should occur early in the process, where possible. References: For

civilians, full consideration must be given to the Douglas Factors as provided in Douglas v.

Veteran’s Administration, 5 M.S.P.R 280 (1981) and supervisors should use AFI 36-704,

Discipline And Adverse Actions of Civilian Employees, for guidance. Military may be subject

to non-judicial punishment and potentially to judicial punishment, if warranted.

13.8. Clearance Revocation. In addition to corrective or disciplinary action, personnel who

misuse their government purchase card may have their access to classified information modified

or revoked in the interest of national security, if warranted. Commanders, or equivalent, and

supervisors shall follow previously issued guidance to ensure that security clearance reviews are

conducted when the holder of a government Purchase Card comes under investigation for card

misuse. Prompt action is required in response to allegations of charge card misuse or abuse by

DAF military or civilian personnel. Accordingly, the commander, or equivalent, shall review and

adjust the suspect’s access to classified information accordingly (not as a disciplinary action, but

as a prudent safeguard of sensitive information). The commander, or equivalent, has the authority,

per DoD 5200.2-R, Personnel Security Program, to suspend the individual’s classified access.

13.9. Criminal Prosecution . In appropriate cases, referral for criminal prosecution in civilian

courts should be considered as a way to hold civilian and military personnel personally accountable

for charge card misuse. Under 18 USC 287, misuse of the purchase card could result in a fine of

not more than $10,000 or imprisonment for not more than five (5) years or both. Military members

who misuse the purchase card are subject to court-martial under 10 USC 921a, UCMJ Article 121a.

DAFI64-117 19 MAY 2022 77

Chapter 14

REPORTS

14.1. Reports in General . In addition to the reports listed within this instruction, maximize

utilization of other reports available on the GPC Business IT systems web sites such as IOD

Reporting Application and the bank’s Electronic Access System. The reports can assist with

conducting periodic and annual surveillance inspections along with overall GPC program

management. Commanders, or equivalents, and GPC personnel should make maximum use of the

IOD to identify and correct program deficiencies and discrepancies. The CPM (Level 2) will utilize

the following reports as prescribed and will refer through the GPC chain to the appropriate level

to manage the GPC program. A/OPC (Level 4) should, at a minimum, review reports semi-

annually to identify accounts that have not been used within 6 months and recommend suspension

at 300 days. Exceptions: any accounts that have documented approval from the OA/OPC (Level

3) or above to remain active, e.g., contingency accounts, mortuary. If these accounts have been

inactive for 6 months, the A/OPC (Level 4) should recommend the account be terminated. A/OPC

(Level 4) will exercise discretion when recommending termination of accounts; e.g., contingency

and mortuary accounts are seldom used, but should not be terminated.

14.2. ECARS vs FPDS-NG Comparison Report. The CPM (Level 2) generates this report

found in the ECARS and send to the OA/OPC (Level 3) the first and third week of the month and

weekly during fiscal year end OA/OPC (Level 3) can also generate this report for their

organization. GPC personnel will review FPDS-NG & ECARS Comparison Reports to ensure

those GPC transactions above the MPT are recorded in the ECARS within five (5) business days

of purchase; and transferred into FPDS-NG within 30 business days of purchase. The report lists

all transactions and dollar values in both systems and records any transactions/values not listed in

both as “mismatched.” The report also identifies all ECARS transactions that are less than 30

calendar days old and more than 30 calendar days old by MAJCOM/FLDCOM for reconciliation

purposes.

14.3. The Bank Reports. The CPM (Level 2) will review and ensure the reports provided by the

bank are sent to the OA/OPC (Level 3) to facilitate appropriate management of accounts (the bank

may send them directly to the OA/OPC (Level 3).

ANDREW P. HUNTER

Assistant Secretary of the Air Force

(Acquisition, Technology & Logistics)

78 DAFI64-117 19 MAY 2022

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

AFI 23-101, Materiel Management Policy, 22 October 2020

AFI 23-111, Management of Government Property in Possession of the Air Force, 19 November

2018

AFI 33-322, Records Management and Information Governance Program, 28 July 2021

AFI 34-204, Property Management, 09 October 2018

AFI 34-266, Fitness, Sports, and World Class Athlete Program, 25 September 2018

AFH 35-115, Visual Information, 24 November 2020

DAFMAN 52-107, Chapel Tithes and Offerings Fund Management, 20 January 2021

AFPD 64-1, The Contracting System, 06 November 2018

DAFMAN 65-601V1, Budget Guidance and Technical Procedures, 31 March 2021

AFI 65-603, Use of Emergency and Extraordinary Expense Funds, 29 April 2020

AFMAN 34-240, Appropriated Fund (AFP) Food Service Program Management, 19 April 2019

DAFMAN 21-201, Munitions Management, 26 March 2019

Defense Transportation Regulation, Part 1, Chapter 108

DoDI 5330.03, Defense Logistics Agency (DLA) Document Services, 31 August 2018

Federal Acquisition Regulation (FAR) Part 13

Prescribed Forms

AF Form 4009, Government Purchase Card Fund Cite Authorization

Adopted Forms

AF Form 332, Base Civil Engineer Work Request

AF Form 406, Miscellaneous Obligation/Reimbursement Document

AF Form 601, Authorization Change Request

AF Form 4306, Air Force Civilian Employee Tuition Assistance

DAF Form 679, Department of the Air Force Publication Compliance Item Waiver

Request/Approval

DAF Form 847, Recommendation for Change of Publication

DD Form 282, DoD Printing Requisition/Order

DD Form 448, Military Interdepartmental Purchase Request

DD Form 577, Appointment/Termination Record – Authorized Signature

DAFI64-117 19 MAY 2022 79

DD Form 1131, Cash Collection Voucher

DD Form 2579, Small Business Coordination Record

IRS Form 1099, Miscellaneous Income

SF Form 182, Authorization, Agreement, and Certification of Training

SF Form 1081, Voucher and Schedule of Withdrawal and Credits IRS Form 1099 MISC,

Miscellaneous Income

SF 1402, Certification of Appointment

Abbreviations and Acronyms

A/OPC—Agency/Organizational Program Coordinator (Level 4)

AF—Air Force

AF/A1DI—Air Force Force Development Integration Division

AFI—Air Force Instruction

AFICC - OL—Air Force Installation Contracting Center - Operating Location

AFMAN—Air Force Manual

AFPD—Air Force Policy Directive

AO—Approving Official

AXOL—Access Online

CAR—Contract Action Report

CH—Cardholder

COCO—Chief of the Contracting Office

CONUS—Continental United States

CPM—Component Program Manager (Level 2)

DAF—Department of the Air Force

DAFI—Department of the Air Force Instruction

DAFMAN—Department of the Air Force Manual

DAU—Defense Acquisition University

DEERS—Defense Eligibility and Enrollment Reporting System

DFARS—Defense Federal Acquisition Regulation Supplement

DFAS—Defense Finance and Accounting Service

DLA—Defense Logistics Agency

DoD—Department of Defense

DODI—Department of Defense Instruction

80 DAFI64-117 19 MAY 2022

DRU—Direct Reporting Unit

ECARS—Express Contract Action Reporting System

FAR—Federal Acquisition Regulation

FLDCOM—Field Command

FMR—Financial Management Regulation

FOIA—Freedom of Information Act

FPDS-NG Federal Procurement Data System—Next Generation

FSS—Force Support Squadron

FY—Fiscal Year

GPC—Government Purchase Card

GSA—General Services Administration

IDIQ—Indefinite Delivery/Indefinite Quantity

IOD—Insights on Demand

IT—Information Technology

JAM—Joint Appointment Module

LOA—Line of Accounting

MAJCOM—Major Command

MPT—Micro-Purchase Threshold

OA/OPC—Agency/Organizational Program Coordinator (Level 3)

OCONUS—Outside Continental United States

OMB—Office of Management and Budget

OSD/DPC—Office of the Secretary of Defense/Defense Pricing and Contracting

PIEE—Procurement Integrated Enterprise Environment

SAF/AQC—Deputy Assistant Secretary (Contracting), Assistant Secretary (Acquisition)

SAP—Simplified Acquisition Procedures

SP3—SmartPay

3 GSA Contract

sUAV—Small Unmanned Aerial Vehicle

UCMJ—Uniform Code of Military Justice

USC—United States Code

DAFI64-117 19 MAY 2022 81

Terms

Agency/Organization Program Coordinator (Level 4)—Designated servicing contracting

office employee responsible for managing the installation’s/organization’s GPC program

including establishment, training, and surveillance.

Approving Official—The official appointed in writing by the organizational commander, or

equivalent who is responsible for the oversight of one (1) or more CHs. Must review and approve

each CH’s monthly reconciliation of the Statement of Account (SOA).

Billing Cycle—The period of time, usually 30 calendar days, in which all accumulated merchant

charges or credits are posted by the bank to the CHs’ accounts. The billing cycle period for the

DAF is usually from the 20th of each month to the 19th of the following month.

Cardholder (CH)—The legal agent using the charge card to buy supplies and services in support

of official government business. This can be a non-acquisition person or an acquisition person.

The CH holds the primary responsibility for the card’s proper use.

Communications and Information Officer—The individual in the Communications Squadron

who works with the user to devise, implement and approve the technical solution to meet their

communications and information requirements.

Head of the Contracting Activity (HCA)—The person designated in the Air Force FAR

Supplement 5301.601 (or authorized designee).

Managing Account—An account consisting of a single or multiple CH accounts managed by the

AO.

Merchant Category Code—The bank categorizes each merchant according to the type of

business in which the merchant is engaged, and the kinds of goods and services provided. The

bank then assigns each merchant a corresponding 4 digit merchant code.

Micro—purchase threshold - “Micro-purchase threshold” means $10,000 (10 U.S.C. 2338),

except for: for acquisitions of construction subject to 40 U.S.C. chapter 31, sub- chapter IV, Wage

Rate Requirements (Construction), $2,000; acquisitions of services subject to 41 U.S.C. chapter

67, Service Contract Labor Standards, $2,500; for acquisitions of supplies or services that, as

determined by the head of the agency, are to be used to support a contingency operation; to

facilitate defense against or recovery from cyber, nuclear, biological, chemical or radiological

attack; to support a request from the Secretary of State or the Administrator of the United States

Agency for International Development to facilitate provision of international disaster assistance

pursuant to 22 U.S.C. 2292 et seq.; or to support a response to an emergency, or major disaster (42

U.S.C. 5122), as described in 13.201(g)(1), except for construction subject to 40 U.S.C. chapter

31, subchapter IV, Wage Rate Requirements (Construction) (41 U.S.C. 1903) $20,000 in the case

of any contract to be awarded and performed, or purchase to be made, inside the United States;

and $30,000 in the case of any contract to be awarded and performed, or purchase to be made,

outside the United States. For acquisitions of supplies or services from institutions of higher

education as defined in 20 U.S.C. 1001(a), related or affiliated nonprofit entities, nonprofit

research organizations, independent research institutes- (i) $10,000; or (ii) A higher threshold, as

determined appropriate by the head of the agency and consistent with clean audit findings under

31 U.S.C. chapter 75, Requirements for Single Audits; an internal institutional risk assessment;

or State law.

82 DAFI64-117 19 MAY 2022

Pilferable Items—Items that are easily stolen in small amounts and often. See DoD Instruction

(DoDI) 50000.64 for definition.

Simplified Acquisition Threshold—“Simplified acquisition threshold” means $250,000 (41

U.S.C. 134), except for—Acquisitions of supplies or services that, as determined by the head of

the agency, are to be used to support a contingency operation; to facilitate defense against or

recovery from cyber, nuclear, biological, chemical, or radiological attack; to support a request

from the Secretary of State or the Administrator of the United States Agency for International

Development to facilitate provision of international disaster assistance pursuant to 22 U.S.C. 2292

et seq.); or to support a response to an emergency or major disaster (42 U.S.C. 5122), (41 U.S.C.

1903), the term means $750,000 for any contract to be awarded and performed, or purchase to be

made, inside the United States; and $1,500,000 for any contract to be awarded and performed, or

purchase to be made, outside the United States; and Acquisitions of supplies or services that, as

determined by the head of the agency, are to be used to support a humanitarian or peacekeeping

operation (10 U.S.C. 2302), the term means $500,000 for any contract to be awarded and

performed, or purchase to be made, outside the United States.

Single Purchase Limit—The maximum amount authorized for a single purchase on a GPC. This

limit cannot be exceeded. A single purchase, however, may include multiple items.

Working Capital Fund—a type of revolving fund that is intended to operate as a self- supporting

entity to fund business-like activities of the Department of the Air Force.

XB/XF—centrally managed consumable items directly related to weapon systems.

DAFI64-117 19 MAY 2022 83

Attachment 2

COMMERCIAL PURCHASE CARD (GPC) ROLES AND GPC CARDHOLDER

SPECIAL DESIGNATION AUTHORITY TYPES

A2.1. Purpose . This document lists the PIEE/JAM Government-wide Commercial Purchase

Card (GPC) roles and GPC Cardholder Special Designation Authority Types.

A2.2. JAM GPC Roles. Table A2.1. lists the PIEE JAM GPC roles.

Table A2.1. JAM GPC Roles.

GPC JAM

PIEE Roles

Who Submits Request

Additional

Guidance/Information

JAM

Appointment

Issued

How is the

Process

Initiated?

PIEE

Registration

(Note 1) /

Self-Initiate or

Nominate (Note

Warrant Issu

GPC DoD

Program

Management

Office (PMO)

- Office of the Undersecretary of

Defense (OUSD) / Acquisition

and Sustainment (A&S) /

Defense Pricing and

Contracting (DPC) /

Contracting e-Business (CeB).

The PIEE Hierarchy Level 1.

None

PMO

Representative

Registers for

PIEE Access

Requests Role

Component

Program Manager

(CPM)

- GPC Lead(s) for each Defense

Component (Service, Defense

Agency/Activity). The PIEE

Hierarchy Level 2.

None

CPM

Appointment

Letter

CPM Registers

for PIEE Access

Requests Role

GPC

Delegating/Appoi

nting Authority

(DAA)

- Individual(s) (other than the

A/OPC or OA/OPC with

delegating authority) who have

retained or been delegated

authority to electronically sign

GPC Delegation of

Procurement Authority and

GPC Appointment Letters

(e.g., the Director of Contracts

or Army PARC)

- Servicing Agency A/OPCs

- Direct any individual at a

“Requesting Agency” who

has been delegated authority

to sign delegation and

appointment letters to request

this role during PIEE account

registration These individuals

must have been issued an SF-

1402 authorizing them to

further delegate procurement

authority

None

DAA may

access &

request role

Complete actions

using only

tokenized emails

See paragraph 4

“JAM GPC

Delegation ,

Oversight

Agency/

Organizational

Program

Coordinator

Authority

Signatories

(DAS)“

below for

additional

information

84 DAFI64-117 19 MAY 2022

GPC JAM

PIEE Roles

Who Submits Request

Additional

Guidance/Information

JAM

Appointment

Issued

How is the

Process

Initiated?

PIEE

Registration

(Note 1) /

Self-Initiate or

Nominate (Note

Warrant Issu

Oversight

Agency/Organizati

on Program

Coordinator

(OA/OPC)

 With

Delegating

Authority

(Note 3)

- Primary and Alternate A/OPCs

with responsibility for

managing / overseeing other

A/OPCs

None

OA/OPC

Appointment

Letter

OA/OPC

Registers for

PIEE Access

Requests Role



OA/OPC

 Without

Delegating

Authority

- Primary and Alternate A/OPCs

with responsibility for

managing / overseeing other

A/OPCs

None

OA/OPC

Appointment

Letter

OA/OPC

Registers for

PIEE Access

Requests Role

A/OPC

 With

Delegating

Authority

(Note 4)

- Primary and Alternate A/OPCs

responsible for day-to-day

management and oversight of

CH and Managing Accounts

(Note 5)

None

A/OPC

Appointment

Letter

A/OPC Registers

for PIEE Access

Requests Role



A/OPC

 Without

Delegating

Authority

- Primary and Alternate A/OPCs

responsible for day-to-day

management and oversight of

CH and Managing Accounts

(Note 5)

None

A/OPC

Appointment

Letter

A/OPC Registers

for PIEE Access

Requests Role

Approving/Billing

Official (A/BO)

- Program Officials responsible

for reviewing and approving

GPC Managing Account (MA)

Billing Statements (GPC bank

Invoices) and transaction

supporting data for compliance

with applicable Acquisition

Policies

- DAF

None

A/BO

Appointment

Letter

OA/OPC or

A/OPC

Nominates A/BO

using JAM

A/BO Responds

to JAM Generated

Email Direction to

Access

When A/BO Uses

the Identical

Email Entered

During

Nomination the

Role Request and

Required

DoDAACs are

Pre-Populated

DAFI64-117 19 MAY 2022 85

GPC JAM

PIEE Roles

Who Submits Request

Additional

Guidance/Information

JAM

Appointment

Issued

How is the

Process

Initiated?

PIEE

Registration

(Note 1) /

Self-Initiate or

Nominate (Note

Warrant Issu

Certifying Officer

- Program Officials responsible

for reviewing GPC MA Billing

Statements in accordance with

DoD Financial Management

Regulations (FMR)

requirements and certifying

GPC Managing Account

Billing Statements (GPC bank

Invoices) for payment.

- DAF

- Certifying Officer

responsibilities are addressed

in DoD FMR Volume 10,

Chapter 23 (230406) and

DAU CLG-006

- Certifying Officer

appointments are made in

accordance with DoD FMR

Vol. 5, Chapter. 5.

DD Form 577

Certifying

Officer

Appointment

OA/OPC, A/OPC

or DD 577

Appointing

Authority (AA)

Nominates

Certifying Officer

using JAM

Certifying Officer

Responds to JAM

Generated Email

Direction to

Access

When Certifying

Officer Uses the

Identical Email

Entered During

Nomination the

Role Request and

Required

DoDAACs are

Pre-Populated

Cardholder (CH)

- Individuals who have been

issued GPC CH accounts

- Includes carded, cardless

and convenience check

accounts

- 10 types of “Special Use”

CH delegations are available

- 2 of the 10 CH delegations

are equivalent to issuance of a

Standard Form 1402

Certificate of Appointment

GPC CH

Appointment

Letter

O A/OPC or

A/OPC

nominates CH

using JAM

CH responds to

JAM generated

email direction to

access

When CH uses

the identical email

entered during

nomination the

role request and

required

DoDAACs are

pre-populated

See Table A2.2

Component

Resource Manager

(CRM)

- The Comptroller/FM for the

Component

None

CRM registers for

PIEE access

requests role

(Note 6)

Oversight RM

- Individuals responsible for

approving RM access to PIEE;

they can also perform all RM

functions

None

Oversight RM

registers for PIEE

access

requests role

86 DAFI64-117 19 MAY 2022

GPC JAM

PIEE Roles

Who Submits Request

Additional

Guidance/Information

JAM

Appointment

Issued

How is the

Process

Initiated?

PIEE

Registration

(Note 1) /

Self-Initiate or

Nominate (Note

Warrant Issu

Resource Manager

(RM)

- Individuals responsible for

providing appropriate GPC

account funding, entering

associated lines of accounting

(LOAs) into applicable

systems, and working with the

A/OPC to establish spending

limits tied directly to funding

allocated for each Managing

and CH account

None

RM Registers for

PIEE access

requests role

Supervisor

- Supervisors of individuals with

PIEE roles

- Supervisor information is

available to JAM from the

data the individual enters

during their PIEE registration

- Future PIEE releases are

planned to connect to DEERS

for supervisory information

None

Not Required

(Note 7)

PIEE users

identify their

supervisor

in their PIEE

account profile

DD577 View Only

- Individuals in paying offices

(e.g., DFAS) who need to view

DD Form 577 appointments

- Other individuals who require

access to view DD Form 577s

o May be granted to

contractor personnel

None

DD 577 View

Only User

Registers for

PIEE Access

Requests Role

DD577

Appointing

Authority

- Individuals authorized by

Component-level Financial

Management procedures to

sign DD Form 577 Certifying

Officer appointments in

accordance with FMR Vol 5,

Ch 5.

None

DD 577

Appointing

Authority

Registers for

PIEE Access

Requests Role

GPC Help

Administrator

(HAM)

- Individuals providing help desk

support to GPC program

officials

- May be granted to contractor

personnel (Note 8)

None

GPC Help

Administrator

Registers for

PIEE Access

Requests Role

DAFI64-117 19 MAY 2022 87

GPC JAM

PIEE Roles

Who Submits Request

Additional

Guidance/Information

JAM

Appointment

Issued

How is the

Process

Initiated?

PIEE

Registration

(Note 1) /

Self-Initiate or

Nominate (Note

Warrant Issu

GPC Auditor

- Individuals granted access to

PIEE GPC functionality for

purposes of reviewing the GPC

program

- GPC Auditor required to

load a scanned copy of audit

letter during PIEE registration

process. Each request must

specify the purpose/scope of

the review, define the

organizational access

required, and state the desired

access period (start and end

dates)

- Access requests must be

approved by the GPC Agency

Program Management Office

or Component Program

Manager

None

Self-Initiate

GPC View Only

Access

- Individuals requiring view only

access to GPC PIEE data and

single sign-on access to GPC

systems (e.g., bank, Bank

Electronic Access System

(EAS))

o Can be assigned at any

level by Group or

DoDAAC of the hierarchy

with downward access

o May be granted to

contractor personnel

(Note

None

Self-Initiate

Notes:

1. Individuals who already have active PIEE accounts do not need to “register,” but rather self-initiate adding a role, or respond to

request to add a role(s) for which they have been nominated (i.e., Certifying Officer, A/BO and CH).

2. Most PIEE applications require users to self-initiate their PIEE role request. Some GPC JAM roles, as indicated in this column, are

nominated by A/OPC (Level 4), OA/OPC (Level 3) or DD577 Appointing Authority. For roles that are nominated, the nominator and

other individuals in the nominee’s hierarchy with the appropriate permissions need to initiate the appointment once the supervisor

approves the role request.

3. GPC Delegation of Authority and Appointment Letter is equivalent to appointment on an Standard Form (SF)-1402, Certificate of

Appointment (i.e., Contracting Officer Warrant)

4. GPC Delegation of Authority and Appointment Letter is equivalent to appointment on an SF-1402, Certificate of Appointment (i.e.,

Contracting Officer Warrant)

5. Also called Billing Accounts.

6. If the Component Resource Manager does not have PIEE access, (s)he can accomplish their tasks by clicking on a link in an email

within three (3) business days. However, without PIEE access (s)he cannot run reports or see the status of pending, current or terminated

delegations.

7. Supervisors receive email notifications with links to complete tasks.

8. All contractor personnel must have signed appropriate nondisclosure statements.

88 DAFI64-117 19 MAY 2022

A2.3. JAM Cardholder Special Designation Authority Types. Table A2.2 summarizes the ten

(10) JAM Cardholder Special Designation Authority Types, and provides the authorizing

regulatory citation(s), maximum dollar value authorized, and a description of when each type

would be appropriate for use. GPC CH JAM appointments are initiated when the OA/OPC (Level

3) or A/OPC (Level 4) nominates the prospective CH for their role using JAM. CHs then respond

to JAM generated email direction to register for (or update their existing) PIEE access using the

identical email address entered during the nomination process. Use of the identical email enables

pre-population of the ‘role request’ and DoDAACs that were specified by the OA/OPC (Level 3)

or A/OPC (Level 4) into the CHs PIEE profile.

Table A2.2. GPC Cardholder Special Designation Authority Types.

Authority Type

Delegation Authority

Delegation NTE

Limit (Note 1)

Scope of Authority Limits

Warrant

Issued

Micro-Purchase CH

 FAR 1.603-3(b)

 FAR 13.201

 DFARS 201.603-3(b)

$10,000

 Grants authority to make authorized GPC

purchases valued below the micro-purchase

threshold using simplified acquisition

procedures (see FAR 2.101 “micro-purchase”

definition)

 Includes FedMall Market Place transactions.

See paragraph 5 below

 Note: CHs who will place orders against any

contract, including GSA FSS orders using GSA

Advantage and orders against FedMall

contracts, will also require a Contract Ordering

Official CH Appointment

Micro-Purchase

Convenience Check

Writer

 FAR 1.603-3(b)

 FAR 13.201

 DFARS 201.603-3(b)

$5,000

 Grants authority to make authorized

convenience check purchases valued below the

micro-purchase threshold using simplified

acquisition procedures (see FAR 2.101 “micro-

purchase” definition)

Higher Education

Micro-Purchase CH

 FAR 1.603-3(b)

 FAR 13.201

 DFARS 201.603-3(b)

 Class Deviation 2018-

O0013

$10,000 - but

HCA

determination

can result in

higher value

(unlimited)

 Grants authority to make authorized open

market micro-purchases using the GPC up to

any applicable “Higher Education” micro-

purchase threshold (See MPT definition at FAR

2.101 & Class Deviation 2018-O0013)

 This authority is generally limited to $10,000

but FAR 2.101 MPT definition allows for

higher threshold after appropriate Head of

Contracting Activity determination

 Note: CHs who will place orders against any

contract, including GSA FSS orders using

Advantage Orders or orders against FedMall

contracts, will also require a Contract Ordering

Official CH Appointment.

 Not for use to make payments against approved

SF-182s

Micro-Purchase

Contingency

Contracting CH

 FAR 1.603-3(b)

 FAR 13.201

 FAR 13.201(g)

 DFARS 201.603-3(b)

 $20,000 Inside

the US

 $35,000 Outside

the US

 Grants authority to make authorized open

market micro-purchases using the GPC up to

the applicable “Contingency” micro-purchase

threshold (See MPT definition at FAR 2.101)

 If intent to authorize CH to place orders against

any contract, including GSA FSS orders using

DAFI64-117 19 MAY 2022 89

Authority Type

Delegation Authority

Delegation NTE

Limit (Note 1)

Scope of Authority Limits

Warrant

Issued

Advantage Orders or orders against FedMall

contracts, then a Contract Ordering Official CH

is also required

Warranted

Contingency

Contracting CH

 FAR 1.603-3(a)

 DFARS 201.603-3(b)

 DFARS 213.301(3)

 FAR 2.101 MPT

 FAR 2.101 SAT

 $1,500,000

Outside the US

 Grants Contingency Contracting Officers

authority to make authorized GPC purchases

outside the United States for use outside the

United States using simplified acquisition

procedures up to the applicable Simplified

Acquisition threshold (SAT). (See FAR 2.101

definitions of MPT and SAT)

 The GPC appointment letter may only be issued

to individuals who have previously been issued

an SF 1402 delegating them authority sufficient

to serve as a Contingency Contracting Officer

Contract Ordering

Official CH (Note 2)

 FAR 1.603-3(a)

Simplified

Acquisition

Threshold

(Note 3)

Grants authority to place and pay for authorized

GPC purchases against:



 Indefinite Delivery, Time-and-Material, or

Labor-Hour contracts that have firm fixed prices

and pre-arranged terms and conditions that were

awarded by a warranted contracting Officer

(KO) who designated the CH, by name, to place

orders. The CO is responsible for performing

compliance oversight and reporting any

concerns to the A/OPC

 GSA FSS between $1 and SAT

 Includes FedMall Commercial Ordering. See

paragraph 5 below

This Appointment can only be granted to

individuals who have completed training

commensurate with their delegated authority

and as approved by the CPM (i.e., completion

of CLG -0010 is not sufficient) (Note 4)



Overseas Simplified

Acquisition CH

(Note 2)

 FAR 1.603-3(a) >

MPT

 FAR 1.603-3(b) <

MPT

 DFARS 213.301(2)

$25,000

 Grants authority to make authorized GPC

purchases valued up to $25,000 using simplified

acquisition procedures when the CH is outside

the U.S. for items/services to be used outside

the U.S., and that comply with the requirements

of DFARS 213.301(2)



Contract Payment

Official CH

 FAR 13.301(c)(2)

Unlimited

 Grants authority to make contract payments

when authorized by the contracts terms and

conditions

SF-182 Training

Payments CH

 DoD Government

Purchase Card

Guidebook for

Establishing and

Managing Purchase,

Travel, and Fuel Card

Programs

 DoD FMR Vol 10,

Ch 12, Sec 120323

$25,000

 Grants authority to make payments for

commercial training requests using the SF 182,

valued at or below $25,000, in lieu of an

employee reimbursement by miscellaneous

payment in accordance with the procedures to

directly pay the provider in DoD FMR Volume

10, Chapter 12, Section 120323, and DoDI

1400.25, Volume 410

90 DAFI64-117 19 MAY 2022

Authority Type

Delegation Authority

Delegation NTE

Limit (Note 1)

Scope of Authority Limits

Warrant

Issued

 DoDI 1400.25,

Volume 410

Inter/Intra-

Governmental

Payment Official CH

$24,999 ($9,999)

 Grants authority to make payments to another

government entity in lieu of using a MIPR or

IPAC

 Includes payments to:

o DLA Document Services

o Department of Agriculture offered

training

o FedMall GPC Requisitioning. See

paragraph 5 below.

o GSA Global Supply requisitioning

Notes:

1. Dollar value subject to change, See Department of Defense Government Charge Card Guidebook for Establishing and

Managing Purchase, Travel, and Fuel Card Programs for most current guidance, which can be found at the DPC website

https://www.acq.osd.mil/asda/dpc/ce/pc/docs/guides-docs/DoD_Govt_Charge_Card_Guide_06_03-20.pdf.

2. GPC Delegation of Authority and Appointment Letter is equivalent to appointment on as SF-1402, Certificate of Appointment

(i.e., Contracting Officer Warrant).

3. CHs who have previously been issued an SF 1402 may be authorized to place orders using the GPC up to their delegated

authority.

4. See Component procedures. Note to A/OPC (Level 4) - Known available courses for consideration are identified at.

https://www.acq.osd.mil/asda/dpc/ce/pc/training.html.

A2.4. JAM GPC Delegation Authority Signatories (DAS). As shown in Table A2.3 below,

there are four (4) approaches available for identifying individuals authorized to sign JAM GPC

Delegation of Authority /Appointment Letters. Collectively, these four (4) roles are referred to as

Delegation Authority Signatories (DASs). All individuals accessing PIEE/JAM to sign GPC

Delegations of Authority / Appointment Letters using the first two approaches listed below must

have been formally delegated authority/authorized to perform their functions outside of JAM in

accordance with applicable DoD and Component procedures. Individuals using the third and fourth

approaches are delegated necessary authority to sign GPC Delegation of Authority Letters as a

direct result of their JAM appointment; OA/OPC (Level 3) with Delegating Authority and A/OPC

(Level 4) with Delegating Authority JAM GPC Appointment letters are equivalent to appointment

via SF-1402 Certificate of Appointment.

A2.4.1. GPC Component-level policies addressing who may be authorized to delegate

procurement authority must be adhered to.

A2.4.2. Recognizing that many GPC Components retain the authority for signing warrants

and GPC Delegation of Procurement Authority letters at the Heads of Activity / Directors of

Contracts level (many of whom are not regular PIEE users) the JAM application was designed

to allow DAAs to complete their task either with (Internal DAA) or without (External DAA) a

PIEE Role (i.e., having to maintain an active PIEE account by logging into the system every

30 days).

A2.4.3. Below are factors to consider when a DAA decides which approach to choose.

DAFI64-117 19 MAY 2022 91

Table A2.3. GPC Delegating/Approving Authority Approaches.

Type of DAS

Responsibilities/Authority/Tasks

Warrant

Issued?

Internal

Delegating/App

ointing

Authority

(DAA)

(User has PIEE

Role)

 Individuals authorized to sign GPC appointment letters who register for

the PIEE DAA role.

 Will receive one (1) email for each appointment they have to complete, but

can log in to PIEE once and complete multiple appointments from their

task list.

 Has access to run reports and see the status of pending, current or

terminated delegations.

 JAM presents them as an authorized DAA for that organization on a

picklist for OA/OPCs or A/OPCs to choose from when they initiate JAM

appointments.

Outside

JAM

External DAA

(User does not

have PIEE Role)

 Individuals authorized to sign GPC appointment letters but who do not

 Will receive a tokenized email for each appointment they have to

complete. Can only accomplish their required tasks one-at-a-time by

clicking on the link provided in each email. This link is valid for three (3)

business days, and a new email with an updated link is sent every three (3)

days (for up to 30 days) until the appointment is approved.

 Cannot run reports or see the status of pending, current or terminated

delegations.

 OA/OPCs or A/OPCs initiating JAM appointments will have to correctly

enter the External DAAs email for every appointment (improper email

entry will result in required rework).

Outside

JAM

Oversight

A/OPC with

Delegating

Authority

 Individuals authorized to sign GPC appointment letters as documented in

their JAM Delegation of Authority Letter.

 This Delegation of Authority Letter is equivalent to appointment as a

Contracting Officer with the limit of signing the types of GPC delegations

indicated therein.

 Perform all their JAM functions after logging into PIEE.

JAM

Appointment

A/OPC with

Delegating

Authority

 Individuals authorized to sign GPC appointment letters as documented in

their JAM Delegation of Authority Letter.

 This Delegation of Authority Letter is equivalent to appointment as a

Contracting Officer with the limit of signing the types of GPC delegations

indicated therein.

 Perform all their JAM functions after logging into PIEE.

JAM

Appointment

Note: Once an individual registers for any PIEE Role (JAM, WAWF, EDA, etc.), they no longer have the option to accomplish

their task using the email-driven approach to signing GPC Delegation of Authority / Appointment Letters.

A2.5. JAM Appointments for FedMall Shoppers.

A2.5.1. FedMall currently allows use of the GPC for three (3) types of actions:

A2.5.1.1. FedMall MarketPlace – These are true commercial open market micro-

purchases. Vendors can make dynamic changes to their catalog prices. There is no

underlying schedule. GPC transactions in the MarketPlace are limited to the applicable

MPT.

A2.5.1.2. FedMall Commercial Ordering – These are orders placed against contracts

signed by a warranted contracting Officer that have fixed prices and pre-arranged terms

and conditions. GPC FedMall Commercial Ordering transactions are limited to the CHs

delegated authority.

92 DAFI64-117 19 MAY 2022

A2.5.1.3. FedMall Requisitioning – These are intergovernmental transactions because

DLA has previously acquired these items and the CH is ordering them from existing

government stock. GPC FedMall Requisitioning transactions are limited to $24,999 in

accordance with Treasury Financial Manual Announcement Number A-2014-04 dated July

2014.

A2.5.2. Since it is not apparent to FedMall users which action type they are making while

shopping, GPC CHs who will be shopping on FedMall should receive appropriate training (as

specified in Component procedures) and be granted the three (3) following GPC Cardholder

Special Designation Authority Types:

A2.5.2.1. Micro-purchase CH;

A2.5.2.2. Contract ordering official CH;

A2.5.2.3. Inter/intra-governmental payment official CH.

A2.6. Additional Resources . Please visit the DPC Training webpage for One Pagers to learn

more about each role and other detailed guidance

https://www.acq.osd.mil/asda/dpc/ce/pc/training.html. Please visit PIEE Joint Appointment

Module (JAM) - Web Based Training webpage for video walkthroughs that display the ‘point and

click’ JAM appointment process for each role:

https://wawftraining.eb.mil/wbt/xhtml/wbt/jam/index.xhtml

DAFI64-117 19 MAY 2022 93

Attachment 3

DETERMINATION OF FAIR AND REASONABLE PRICING

Figure A3.1. Sample Determination.

94 DAFI64-117 19 MAY 2022

Attachment 4

COMMERCIAL PURCHASE CARD (GPC) ROLE SPECIFIC TRAINING

REQUIREMENTS

A4.1. Purpose . This document lists the Government-wide Commercial Purchase Card (GPC)

role specific training requirements.

A4.2. Required DAF GPC Role Specific Training Requirements. Table A4.1 lists DAF role

specific training requirements and their frequency.

DAFI64-117 19 MAY 2022 95

TABLE A4.1. DAF GPC Role Specific Training Requirements.

Training

Roles

Frequency

CLG 0010 – DoD Government-wide

Commercial Purchase Card

Overview (T-0)

- CPM

- OA/OPC

- A/OPC

- AO

- Certifying Officer

- CH

- Convenience Check Writer

Every 2 years

CLG 003 – Overview of Acquisition

Ethics (or Agency Provided Annual

Ethics Training). (T-1)

- OA/OPC

- A/OPC

- AO

- CH

- Convenience Check Writer

Annually

Micro-Purchases and Section 508

Requirements (T-1)

- A/OPC

- AO

- CH

- Convenience Check Writer

Initial

CLM 023 - AbilityOne Contracting

(T-1)

- A/OPC

- AO

- CH

- Convenience Check Writer

Initial

CLC 046 - DoD Sustainable

Procurement Program (Green

Procurement) (T-1)

- A/OPC

- AO

- CH

- Convenience Check Writer

Initial

CON 237 – Simplified Acquisition

Procedures (T-1)

- AO with $25,000

transaction limit

- CH with $25,000

transaction limit

Initial

CLG 006 Certifying Officer

Legislation Training for Purchase

Card Payment (T-0)

- CPM

- Certifying Officer

- CPM (Initial)

- Certifying Officer

(Annual)

US Bank Access Online Training

(Role Specific) (T-1)

- A/OPC

- AO

- CH

Initial

*May occur after account

establishment but must be

completed prior to

performance of duties

IOD-ABO - IOD Case Management

Course for A/BOs (T-0)

- AO

Initial

*May occur after account

establishment but must be

completed prior to

performance of duties

IOD-A/OPC_CPM - IOD Case

Management, Completing Monthly

Checklist, and Performing Oversight

Functions (T-0)

- CPM

- A/OPC

- AO

Initial

*May occur after account

establishment but must be

completed prior to

performance of duties

96 DAFI64-117 19 MAY 2022

Attachment 5

GOVERNMENT PURCHASE CARD (GPC) MICRO-PURCHASE THRESHOLD (MPT)

A5.1. Purpose . The following table lists the current MPTs applicable to DoD from the

Department of Defense Government Charge Card Guidebook for Establishing and Managing

Purchase, Travel, and Fuel Card Programs.

TABLE A5.1. GPC Micro-Purchase Thresholds.

Function

Threshold

Authority

Federal-Wide Open Market

$10,000

FAR 2.101, FAR 13.2

Construction subject to 40 U.S.C. chapter 31, subchapter

IV, Wage Rate Requirements (Construction)

$2,000

FAR 2.101, FAR 13.2

Services subject to 41 U.S.C. chapter 67, Service

Contract Labor Standards

$2,500

FAR 2.101, FAR 13.2

GPC Contingency (Inside U.S.)

$20,000

FAR 2.101, DFARS 213.270(c)(3),

DFARS PGI 213.201

GPC Contingency (Outside U.S.)

$35,000

FAR 2.101, DFARS 213.270(c)(3),

DFARS PGI 213.201

Federal-Wide Higher Education Open Market

$10,000 or

greater

Class Deviation 2018-O0018

GPC Convenience Checks (General – Unrelated to

Contingency and Other Emergency Uses)

$5,000

P.L. 115-91, National Defense

Authorization Act for Fiscal Year 2018,

Sec. 806(b)

GPC Convenience Checks for Contingency and Other

Emergency Uses (Inside U.S.)

$10,000

P.L. 115-91, National Defense

Authorization Act for Fiscal Year 2018,

Sec. 806(b)

GPC Convenience Checks for Contingency and Other

Emergency Uses (outside U.S.)

$15,000

P.L. 115-91, National Defense

Authorization Act for Fiscal Year 2018,

Sec. 806(b)